Senior Service America, Inc. (SSAI) Bidders

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Senior Service America, Inc. (SSAI) Bidders
Webinar Indiana

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• Senior Service America, Inc. (SSAI)
• Bidders Webinar
• Request for Proposal (RFP)
• Elkhart, Kosciusko, LaGrange, Marshall, Noble and
  St. Joseph Counties, IN
• Monday, March 3, 2014
• 200 p.m. EST

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Webinar details

• Todays Presenter Chris Garland, National SCSEP
  Director
• Webinar Length 1 hour and 30 minutes from 200 -
  330 p.m. Eastern Standard Time
• We may finish early if not all time is needed
• Who is on call today?

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Resource for this Webinar

• Have a copy of the SSAI RFP for Elkhart,
  Kosciusko, LaGrange, Marshall, Noble and St.
  Joseph Counties when participating in this
  webinar

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RFP Overview

1. Introduction
2. Request for Proposal
3. Roles and Responsibilities
4. Funding
5. Target Population
6. SSAI SCSEP Performance Measures
7. Eligibility and Minimum Qualifications for
   Responding Organizations
8. Content of the Response Package
9. Submission of Proposal in Response to RFP
10. Evaluation Criteria and Selection Process
11. Notice of Award
12. Bidders Webinar
13. List of Attachments
14. Additional Documents to Review

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Closing Date for Submission

• Friday, March 14, 2014, 400 p.m. EDT

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• Total Estimated Funding of Subgrant
• 111,918 from May 1, 2014 June 30, 2014
• (remainder of PY2013)
• 671,508 from July 1, 2014 June 30, 2014
• (PY2014)
• There will be the opportunity for renewal for the
  next year following the period specified in this
  announcement.

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I. Introduction

• Senior Service America Inc.
• 45 year old 501(c)(3) national nonprofit
• 3rd largest Senior Community Service Employment
  Program (SCSEP) National Grantee
• Headquartered in Silver Spring, MD
• Work with a national network of 80 subgrantee
  organizations to operate SCSEP in 16 states

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I. Introduction (contd)

• INDIANA
• Senior Service America, Inc. is one of four SCSEP
  national grantees in Indiana
• SSAI has served various parts of Indiana since
  1972
• Currently, SSAI partners with two (2)
  organizations outcome of RFP will be to partner
  with three (3) organizations
• Catholic Charities Fort Wayne/South Bend (CCFWSB)
  is SSAIs current subgrantee that serves the
  counties in this RFP
• CCFWSB is ending sponsorship of these counties on
  April 30, 2014 but will continue as a SSAI
  subgrantee serving other counties

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II. Request for Proposal (RFP)

• SSAI is seeking a qualified organization to
  administer SCSEP
• SCSEP is Title V of the Older Americans Act
• Only federally-sponsored employment and training
  program for low-income seniors
• Multiple missions include promoting useful
  opportunities in community service job training
  and moving SCSEP participants to unsubsidized
  employment, where appropriate

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II. RFP (contd)

• SCSEP participants
• Are eligible individuals 55 or older, unemployed,
  have participated on SCSEP for less than four
  years, and earn less than 125 of Federal Poverty
  Guidelines who want or need to re-enter the
  workforce
• Paid federal, state or local minimum wage
  (whichever is higher)
• For work experience at host agencies 501
  (c)(3) nonprofit or government training sites
• Typically 20 hours per week

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III. Roles and Responsibilities

• Subgrantee
• Employ a full-time project director and other
  personnel necessary for programmatic and
  financial administration and supervision of SCSEP
• Recruit and enroll eligible applicants
• Select appropriate host agencies
• Promote necessary linkages and partnerships
• Comply with SCSEP regulations and policies
• Utilize case management method
• Meet performance goals outlined in Sponsor
  Agreement

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III. Roles Responsibilities (contd)

• SSAI
• Provides training, guidance, coaching on all
  aspects of program and financial administration,
  performance, data collection and SCSEP
  regulations and policy
• Provides technical assistance on SSAIs
  person-centered approach to IEPs, community
  service assignments and unsubsidized placement
• Conducts regular compliance and fiscal monitoring

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IV. Funding

• Each subgrant budget has four line items
• Participant Wages and Fringe Benefits
• Administrative Costs (Adm)
• Other Program Costs (OPC)
• Nonfederal Share of Costs/Nonfederal Match

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Subgrant Budget

• The subgrant award is in two parts which total
  fourteen months. The first subgrant is from May
  1, 2014 June 30, 2014 and the second subgrant
  starts on July 1, 2014 and ends on June 30, 2015

2 Months 12 Months
  May 1 June 30, 2014   July 1, 2014-June 30, 2015
81 slots 81 slots
PWFB 98,855 593,128
OPC 4,038 24,228
ADM 9,025 54,152
Total Federal 111,918 671,508

Non-Federal 14,572 87,430
Total 126,490 758,938
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V. Target Population

• Eligible participant
• Priority of Service for Individuals with Multiple
  Barriers to Employment
• Individual Employment Plans (IEP)
• Unsubsidized Employment
• Community Service Work-Based Training

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V. Target Population (contd)

• Host Agencies
• Maintenance of Effort
• Other Permissible Training
• Coordination with American Job Centers, State and
  Local WIBS, AAA and other SCSEP providers

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VI. SSAI SCSEP Performance Measures

• Measures while participant is on SCSEP
• Service level or number of eligible individuals
  served
• Community Service Hours
• Most-in-Need (MIN)

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VI. Performance Measures (contd)

• Measures after participant exits
• WIA Common Measures
• Entered Employment
• Retention
• Average Earnings
• SSAI unsubsidized placement goal
• Spend 100 of subgrant funds by June 30th of
  each year

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VI. Performance Measures (contd)

• Additional Indicators
• set by Secretary of Labor
• Retention in Unsubsidized Employment For One Year
  
• Satisfaction Level of Participants, Employers and
  Host Agencies
• Volunteer Work Indicator

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VII. Eligibility and Qualifications of Bidders

• Any 501(c)(3) non-profit agency
• Any government agency
• That
• Meet the goals, standards and policies of SSAI
  for providing SCSEP, as described in this RFP

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VIII. Content of Response Package

• Attachment A Application Face Sheet
• Attachment B Complete Narrative Responses
• Attachment C Minimum of 2 letters of support
  from partner organizations
• Pg. 18 of RFP - 7 attachments requested

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IX. Submission Instructions

• All requested documents transmitted
  electronically
• MS Word or Adobe PDF or combination
• Do not send Zip files
• Email address sga2012_at_ssa-i.org
• No later than 400 p.m. EDT on Friday, March 14th
  
• SSAI will email you acknowledging receipt of
  application

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X. Evaluation Criteria

• Proposals will be evaluated based on the
  following criteria
• Organizational Capacity 25 points
• Program Design and Approach 40 points
• Administrative and Fiscal Qualifications 35
  points
• Applicants must score a minimum of 70 points to
  be considered for funding.
• Review committee will be comprised of SSAI staff.
• SSAI reserves the right to seek additional
  information from Applicants, potentially
  including site visits or agency interviews.

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XI. Notice of Award

• SSAI will announce the contract award no later
  than Friday, March 28, 2014
• SSAI will notify all applicants of decision by
  email
• SSAI will facilitate transition activities of
  SCSEP in April 2014

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XII. Bidders Webinar, Questions Technical
Assistance

• Today ?
• Anyone else join?
• QA
• Review questions received to date
• Take any new questions from attendees on todays
  webinar
• Not sure if webinar recording can be posted in
  process of changing vendors

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XIII. Attachments

• Attachment A Application Face Sheet and
  Checklist
• Display
• Attachment B Narrative Response
• Display

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XIV. Additional Documents to Review

• 2010 SCSEP Final Regulations
• 2006 Older Americans Act Amendments
• 2014 Federal Poverty Guidelines TEGL No. 11-13
• Revised Income Inclusions and Exclusions TEGL
  12-06

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Key Dates/Timeline

• RFP Issued February 20th
• Bidders Webinar March 3rd
• Last Day to Submit RFP Questions March 11th
• Proposal Submission Deadline March 14th
• Grant Announcement By March 28th
• Transition Activities April 2014
• Initiation of Services May 1, 2014

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Questions?

• Raise Your Hand or
• Send Me a Note

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• Thank you for attending todays
• bidders webinar.