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Grants.gov PowerPoint Presentation

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Depending on the Sponsor, non-conformance with instructions could mean the proposal may not be reviewed. The Applicant is LBNL, not the Principal Investigator. – PowerPoint PPT presentation

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Date added: 30 September 2019
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Title: Grants.gov PowerPoint Presentation


1
Are You Ready for Grants.gov
Gain the tools to get started, apply, and submit
proposals through Grants. Gov. Learn to
successfully submit Grants.gov proposals and the
pitfalls to avoid. Co-Sponsored by the
Sponsored Projects Office the Berkeley Lab
Institute
Life Sciences Manfred Auer and group
2
Are You Ready for Grants.gov
Presenters Jeff Weiner, SPO Manger Phyllis
Gale, Contracts Manager Sponsored Projects Office
Life Sciences Manfred Auer and group
3
Overview
  • What is Grants.gov?
  • A Federal portal that allows users to
    electronically find, apply for, and manage
    Federal Grant Opportunities a common Store
    Front
  • Grants.gov is THE single access point for over
    1000 grant programs offered by 26 Federal
    Granting Agencies.
  • It is part of the Presidents Management Agenda
    and E-Government Initiatives.
  • Further mandates are found in P.L. 106-107
  • Grants.gov can be accessed via www.grants.gov

4
Overview
  • When do I have to use Grants.gov?
  • Depends on the agency and program requirements.
  • Some sponsors have already moved to grants.gov
    (e.g. NEH)
  • Some are currently in transition (e.g. NIH) and
  • Some have not yet to begin the transition (e.g.
    NSF)
  • All agencies must transition by 10/1/2007

5
Overview
  • What does Grants.gov mean to LBNL?
  • Primary area is NIH Grants (approximately 100
    proposals each year)
  • Grants.gov does not replace the Federal
    Procurement Actions such as Broad Agency
    Announcements, etc.
  • SPO uncertain about overall impact with Federal
    Interagency Agreements (IAG)

6
Overview
  • What does Grants.gov mean to the LBNL PI?
  • New forms and process for proposal development
    and submission.
  • All proposals must be in response to a specific
    Grant Opportunity.
  • All Application Packages must be downloaded
    through the Grant Opportunity. (No reuse of
    forms!)
  • All proposals must be developed in the Grants.gov
    Application Package in PureEdge Viewer.
  • SPO submits the completed proposal through
    Grants.gov

7
Overview
  • What does Grants.gov mean to the LBNL PI? (cont.)
  • All proposals will be validated by Grants.gov
    prior to being accepted as submitted.
  • Proposals will not be considered submitted until
    all the validation errors are fixed and an
    error-free proposal is accepted by Grants.gov
    prior to the published deadline of the
    Opportunity.

8
Start Early
  • LBNL is registered in Grants.gov. No further
    registration is required
  • Software Requirements
  • Web Browser Internet Explorer 6.0 and above is
    recommended
  • Grants.gov Application Form Packages can only be
    viewed by the PureEdge Viewer software downloaded
    from Grants.gov
  • It is Windows based with a MAC solution

9
Start Early
  • Software Requirements (cont.)
  • LBNL has a solution for PC emulation for PureEdge
    on MACs
  • Call the LBNL HELP DESK (x4357) and ask for Nat
    Stoddard or Bill Ou
  • PDF generation software
  • Many Agencies require attachments be in PDF
    format (e.g. NIH)
  • Grants.gov Training Resources

10
Start Early
  • One time setup of the PureEdge Viewer software
  • Download PureEdge Viewer from Grants.gov

Click here for the PureEdge Viewer Download page.
11
Start Early
  • Download PureEdge Viewer following the step by
    step instructions on Grants.gov.

If you have problems with the Download, please
contact the Grants.gov Help Desk http//www.gran
ts.gov/Contactus/contactus.jsp
12
FIND
  • What is a Grant Opportunity?
  • A publicly available document by which a Federal
    agency makes known its intentions to award
    discretionary grants or cooperative agreements.
  • Grant Opportunity announcements may be known as
    program announcements, notices of funding
    availability, solicitations, or other names
    depending on the agency and type of program.
  • All Federal Agency solicitations, are required to
    be on Grants.gov and available through the Find
    functionality as Grant Opportunities.

13
FIND
  • You may search for Opportunities several ways
  • Basic, Category, Agency, and Advance
  • You can also sign up for Email Alerts

On the left, click on For Applicants and then
on Find Grants Opportunities
14
FIND
  • The Basic Find functionality uses Keyword,
    Grant Opportunity Number, or CDFA Number.

When you search on Keyword, you may be brought to
a list of Opportunities. A Grant Opportunity
number will take you directly to the Opportunity.
15
FIND
  • For Example, we searched on Grant Opportunity
    No., PA-06-282
  • From Search Results you click on the Opportunity
    to access the Grant Opportunity Application Page

Click on the Opportunity Title and the Grant
Opportunity Application Page will appear with the
Synopsis, Announcement, and How to Apply
16
FIND
  • Grant Opportunity Application Page provides a
    summary of the Application Package

17
FIND
  • On the Application Page you can access the
    Application Package by clicking on How to Apply

18
FIND
  • Download the Application Instructions and
    Application by clicking on download.

19
FIND
  • Double check if you have the correct Opportunity
  • It is highly recommended that you enter your
    Email address in the yellow field so you can
    subscribe to the updates.
  • Download the Instructions and Save to your hard
    drive
  • Download the Application Package and Save it to
    your hard drive

Enter Email address here
Download Application Instructions and Package
from here
20
APPLY
  • Getting Ready
  • Before beginning the Application Package, Read
    the Application Instructions very carefully and
    follow them.
  • If you have programmatic questions about the
    instructions, please contact the Federal Agency
    Program Manager identified in the OPPORTUNITY.
  • If you have questions regarding how to complete
    a form or policy questions, contact your Proposal
    Analyst.
  • You Proposal Analyst and contact the SPO
    Contracts Officer for guidance.

21
APPLY
  • The first step in the Apply process is to open
    your Internet Explorer and then the Application
    Package
  1. Open IE
  2. Open Application Package

22
APPLY
  • Completing the Application Package in PureEdge
    Viewer
  • START EARLY especially if this is the first
    time
  • As you complete each form or upload attachments
    into the PureEdge Viewer software, SAVE the
    Package.
  • You cannot re-use the Application Package for a
    different submission.

23
APPLY
  • Application Package Header Page is the first page
    viewed each time the file is opened.
  • It is the point from which you will navigate
    through to complete all forms

24
APPLY
  • Top Section Opportunity Identifying Information
    is pre-filled. DO NOT CHANGE

Opportunity Identifying Information Opportunity
Title Offering Agency CFDA Number CFDA
Description Opportunity Number Competition ID
Opportunity Open Date Opportunity Close Date
Agency Contact
25
APPLY
  • Section 2 - Proposal Information This section
    includes the Application Filing Name and the
    Proposal Forms

26
APPLY
  • Navigating the Documents
  • Open each form using the OPEN FORM button
  • As you complete each form, move Documents from
    the Left Side to the Completed Documents on the
    Right Side
  • You can check for errors and make corrections to
    Documents on either side.
  • Remember to SAVE after any changes!

27
APPLY
  • Saving the Application Package in PureEdge Viewer
  • On the Applicant Package Cover Page Click on the
    Save Button to open the Save Document window.
  • Overwrite existing file with updated version OR
    you will have TWO Versions of the Application
    Package to track.

28
APPLY
  • What forms will be used in Grants.gov?
  • The SF424 Form Sets have been adopted
  • At LBNL expects to use the SF424 (RR) the most
    since it is designated to be used by agencies
    with research activities
  • Complete the SF424 Cover Component first because
    it automatically pre-fills a number of other
    forms.

29
Apply
  • SF424 (RR) Cover Component (2 pages)
  • Follow the instructions in the Application
    Instructions.
  • Depending on the Sponsor, non-conformance with
    instructions could mean the proposal may not be
    reviewed.
  • The Applicant is LBNL, not the Principal
    Investigator.
  • Principal Investigators are now referred to as
    PD/PI
  • PDProject Director

30
APPLY
  • SF424 (RR) Page 2
  • PIs no longer sign cover/face pages
  • Approval captured on Sponsored Projects Proposal
    Form (SPPF)
  • The SPO Contracts Officer is the Authorized
    Representative.
  • SPO will have examples on their website for
    reference in the next month.

31
APPLY
  • Uploading Attachments in the Application Packages
  • Based on Application Instructions, specific
    documents (e.g.) budget justifications,
    biosketches, etc. may be uploaded as a PDF.
  • Documents are completed outside of PureEdge
    Viewer software

32
APPLY
  • Checking for Errors
  • Dont check for errors until the Application
    Package is complete (otherwise incomplete forms
    show as errors)
  • At the top of the Application Package Screen,
    click on Check Package for Errors Button
  • The error description will be displayed one at a
    time
  • You must correct each error before you can see
    the next one.

33
APPLY
  • When there are no errors, the Submit Button will
    be Active

34
APPLY
  • Printing a hardcopy proposal from the Application
    Package
  • It is recommended that each form is printed at
    the form level
  • Do not use the Print Button at the Application
    Header level.
  • The resultant printout has some format, but there
    are blank pages
  • Uploaded documents do not print out.
  • Using Internet Explorer, Print each form after
    the Application Package has been completely error
    checked and the Submit Button is activated.

35
SUBMIT
  • Submitting your proposal package with an
    Application Package to SPO
  • Submit your proposal package including the
    Grants.gov Application Package 10 business days
    prior to the Sponsors deadline
  • The Application Package can be submitted by
  • Use SPO Grants.gov E-Room - preferred by SPO
  • Email to SPO Contracts Officer
  • Deliver CD to SPO Contracts Office
  • All the same LBNL Proposal policies are in place

36
SUBMIT
  • Once the SPO review is completed and the
    Application Package is correct and error free,
    the SPO Contracts Officer will submit the
    proposal through Grants.gov by clicking on the
    Submit button.

37
SUBMIT
  • After the Submit button is clicked, the SPO CO
    will be taken to a Login Screen.
  • When the Login is complete, the Application
    Package is submitted to Grants.gov.

Only SPO COs can submit proposals through
Grants.gov
38
SUBMIT ? GRANT.GOV
  • A Confirmation will appear on the computer screen
    indicating that the Application Package has been
    received by the server but the validation process
    has not yet begun.
  • The PSO CO print screen the Confirmation for
    the SPO file.

39
GRANTS.GOV
  • Grants.gov will send 4 Email notifications for
  • Successfully validated proposals to the SPO
  • Contracts Office
  • How do I know my application has been
  • received by Grants.gov?
  • The first two Emails record the Grants.gov
  • Received indicates Grants.gov has received
  • Validated indicates Grants.gov has validated

40
GRANTS.GOV
  • How do I know if the agency has
  • retrieved my application?
  • The SPO Contracts Officer will receive two
  • more Emails
  • Received by Agency indicates that the agency
    has confirmed receipt
  • Agency Tracking Number indicates the agency has
    assigned a tracking number.
  • Last action in Grants.gov
  • Now all tracking done with Agency

41
GRANTS.GOV
  • What happens if my Application Package is
  • not validated by Grants.gov?
  • The SPO CO will receive a second message
  • Rejected with Errors indicates Grants has not
    accepted Application and there are validation
    errors in the Application Package.
  • Each validation error will be sent to SPO CO
    serially.
  • To have a submitted proposal, all errors must be
    corrected prior to the Sponsors published
    deadline.

42
GRANTS.GOV
  • The Email for the Agency Tracking Number is the
    last action in Grants.gov
  • Now all tracking done with Agency
  • Questions?
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