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SWIS 4.3 Updates

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SWIS 4.3 Updates Megan Cave & Celeste Rossetto Dickey University of Oregon NWPBIS Conference March 8, 2010 – PowerPoint PPT presentation

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Title: SWIS 4.3 Updates


1
SWIS 4.3 Updates
  • Megan Cave Celeste Rossetto Dickey
  • University of Oregon
  • NWPBIS Conference
  • March 8, 2010

2
Todays Agenda
  • Database Deployment
  • SWIS Website
  • Tips/Shortcuts
  • CICO-SWIS
  • SWIS for Data Based Decision Making
  • Data Integration
  • SWIS Training Opportunities
  • Next steps with SWIS
  • Q A

SWIS Updates
3
Database Deployment
  • Purpose
  • Why all the changes?
  • Overview of release
  • New Password format
  • SWIS 4.3 features

4
Password Changes
5
Until June 1, old passwords will be accepted
6
Creating a new account
7
Creating a password
  • If you have an existing PBIS Applications
    Account, your new access will be added
  • If you dont have an existing account, you will
    create a confidential password
  • SWIS Facilitators will no longer have access to
    the password
  • If a user forgets their password, they can
    select
  • Forgot Password

8
New SWIS 4.3 Features
  • Separating Skipping Truancy into two different
    problem behaviors
  • Custom Report to Excel option

9
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10
SWIS Website
  • www.swis.org
  • What resources are available to you?
  • Facilitator section password protected
  • SIF, License Agreement, and other resources
  • Announcements homepage and facilitator section
  • Newsletters
  • Upcoming trainings Become a Facilitator
  • What resources are available to schools?
  • Get SWIS
  • User section
  • Demo Sites for Training

11
Tips and Shortcuts
  • Pull-down lists vs.
  • Pop-up windows

12
Tips and Shortcuts
  • https//sami.swis.org
  • Big 5 Report in SAMI
  • Generate before meeting with teams
  • Identify areas to discuss in meetings
  • Check on data entry status

13
Using Your Extra Info Fields
14
Setting Up Extra Info Fields for Oregon State
Reporting
  • Districts are using different formats
  • Hillsboro School District
  • Extra Info 1 Available for Schools
  • Extra Info 2 Discipline Modifier Code Shortened
    Weapons Expulsion (external code 1)
    Administrative Law Judge (external code2)
  • Extra Info 3 State Reporting Code

Presentation Day 2 Session 4 SWIS
eSIS Turner/Giles-Murtha
15
Setting Up Extra Info Fields for Oregon State
Reporting
  • Bethel School District
  • Extra Info 1 State Reportable Offenses Not in
    SWIS
  • Extra Info 2 Form of Harassment
  • Extra Info 3 Free field
  • (IN PROCESS OF CHANGING)

16
Setting Up Extra Info Fields for Oregon State
Reporting
  • Challenges for Schools
  • State Reporting Requirements change annually
  • Challenges for SWIS
  • States interpret the Federal guidelines
    differently
  • Add additional categories
  • Goal for SWIS
  • Create a report/download that meets Federal
    Requirements

17
CICO-SWIS
  • Overview of site
  • Basic Reports
  • Conference Presentations
  • Go To Meetings

18
CICO-SWIS
  • Application within SWIS
  • Targeted Intervention
  • Data Entry Report Generation
  • Daily Progress Report standard for all students
    in CICO Intervention

19
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20
CICO-SWIS Readiness
  • Nine readiness requirements
  • One of which is a SWIS account
  • CICO program description
  • Daily point card compatible with CICO-SWIS data
    entry format

21
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22
Individual Student Count Report
23
Individual Student Period Report
24
Individual Student Single Period Report
25
Average Daily Points by Student Report
26
School-wide Report
27
Data Integration
  • How many of you have schools
  • Using many applications
  • Concerned about double entry
  • Needing to collect state reporting requirements
    not captured in SWIS
  • Mandated to use specific applications for
    discipline
  • Utilizing a data warehouse

28
Data Integration Solutions
  • Double Entry
  • Suspensions
  • Expulsions
  • End-of-Year Reported Behaviors
  • Weapons
  • Fighting
  • Harassment
  • Combining data sets in Excel

29
Data Integration Solutions
  • Combining data sets in Excel

30
Data Integration Solutions
  • Exported SWIS Custom Report

Referral Id Date Student Grade Staff Time Student Ethnicity Location Problem Behavior Motivation Others Involved Admin Decision
17824 9/13/2009 66494 8 1998 945AM White Class Disruption Ob p attn Peers Office
17900 10/12/2009 66494 8 1962 315PM White Park lot Agg/Fight Ob p attn Peers Out-sch susp
17944 10/21/2009 66494 8 2026 945AM White Hall Disruption Ob p attn Peers Detent
17947 11/2/2009 66494 8 1997 145PM White Library Disrespt Avoid task Staff Detent
17954 11/13/2009 66494 8 2024 1030AM White Common Harass Ob p attn Peers Parent
17960 11/24/2009 66494 8 1997 215PM White Library M-Disrespt Ob p attn None Conf
18014 12/7/2009 66494 8 1998 1015AM White Class Inapp lan Ob p attn Peers Conf
18022 12/8/2009 66494 8 1984 100PM White Class Disrespt Avoid task None Detent
18025 1/15/2010 66494 8 1963 1000AM White Hall Inapp lan Ob p attn Peers Loss priv
18039 1/28/2010 66494 8 1962 1045AM White Class Lying Ob p attn Substitute Detent
18043 2/1/2010 66494 8 1955 1015AM White Hall Skip Avoid task None Instruct
31
Data Integration Solutions
SWIS Data ORF Data
32
Data Integration Solutions
  • SDEX
  • Data entered in SWIS is downloaded in a
    compatible format for upload into another
    application.

Attention eSIS users Session 4 (230-345) SWIS
and eSIS District Integration Sara Turner/Debra
Giles-Murtha
33
Data Integration Solutions
  • ASIST
  • ODRs entered into district application and
    transferred nightly to SWIS accounts

34
Data Integration Solutions
  • SIF
  • National movement to create greater compatibility
    between applications
  • ECS Distributor
  • Web service created to benefit schools utilizing
    data warehouse technology. Beta testing in
    spring
  • Willamette ESD
  • Northwest Regional ESD
  • Linn-Benton-Lincoln ESD

35
Data Integration New Approach
  • SWIS is a different kind of application
  • SWIS Data-Based Decision Making for Behavioral
    Interventions
  • Progress monitoring vs. Reporting requirements
  • Data for decision making vs. Data storage
  • School needs vs. District needs

Presentation Day 1 Session 1 2 TIPS parts 1
and 2 Rob Horner/Anne Todd
36
Data Integration
  • Current Solutions
  • Double entry
  • SDEX
  • ASIST
  • Data Warehouse
  • Data download example

37
SWIS Training Opportunities
  • SWIS Facilitator Refreshers
  • Eugene October April SWIS Trainings
  • National Conferences
  • October and March
  • Go To Meetings
  • CICO-SWIS Trainings
  • Next training April 22 8-10 am (PDT)
  • Online Videos
  • examples

38
Online Training Videos
  • SWIS Website
  • CICO-SWIS Orientation Video
  • http//www.swis.org/videos/CICOOrientation/CICOOri
    entation.htm
  • Coming Swift at SWIS Video

39
Next Steps with SWIS
  • SWIS 5.0
  • ISIS-SWIS

40
Individual Student Intervention System (ISIS-SWIS)
  • Screen shots for what is coming this time next
    year.

41
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42
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43
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44
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45
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46
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48
SWIS Facilitator Responsibilities
  • What is the role of the SWIS Facilitator?
  • What is the role of the SWIS users?
  • What is the role of the SWIS management team?

49

Roles Responsibilities SWIS
Management Team SM SWIS Facilitator SF SWIS
User SU _____Provide ongoing assistance to
SWIS Facilitators _____Provide ongoing
assistance to schools using SWIS _____Complete
and submit a License Agreement and School
Information Form _____Complete the SWIS
Readiness Checklist _____Respond to questions
from school personnel using SWIS _____Collaborate
with a SWIS Facilitator to adopt
SWIS _____Send passwords over email _____Provide
training on how to use data for
decision-making _____Enter data into a SWIS
account _____Sign the License Agreement _____Atten
d team meetings and offer coaching for using the
data for decision-making _____Log in and preview
school account monthly to check for data entry
accuracy
50
Roles Responsibilities cont.
SWIS Management Team SM SWIS Facilitator
SF SWIS User SU _____Maintain password
confidentiality _____Make changes to school SWIS
accounts _____Check and update billing
information _____Update Facilitator contact
information _____Use the SWIS Users Manual for
problem-solving _____Contact SWIS Management
Team with questions about SWIS _____Change a
schools Facilitator _____Pay for SWIS
account _____Check www.swis.org for
updates _____Set up SWIS accounts in a timely
manner _____Sign the School Information
Form _____Use a referral form and referral
procedure that are compatible with
SWIS _____Problem-solve SWIS bugs
51
  • SWIS Management Team SM
  • SWIS Facilitator SF
  • SWIS User SU
  • School PBIS Team/Coordinator
  • _____Assist the school with CICO-SWIS Readiness
    Requirements
  • _____Train the school staff on CICO
  • _____Check In and Out with the students at the
    school
  • _____Send in the completed CICO-SWIS School
    Information Form License
  • _____Access the online video for CICO-SWIS
  • _____Contact SWIS Management Team with questions
    about CICO-SWIS
  • _____Assist schools with creating the CICO Point
    cards for CICO-SWIS Compatibility
  • _____Work with individual teachers about the
    CICO-SWIS system
  • _____Attend the CICO-SWIS Go To Meetings
  • _____Set up CICO-SWIS accounts in a timely
    manner
  • _____

52
Your school calls and says they want to enter
all the students and staff into SWIS. In
addition, they want to download this data into
SWIS from their district database What do you
tell them?
53
What do you do ..
IF You are taking over some schools from
another SWIS Facilitator who has retired or
moved to a different position OR You are leaving
your position as SWIS Facilitator OR You are
going to be on vacation, maternity leave, or not
working for a significant amount of time
54
What do you do ..
  • My schools have used all three extra information
    fields in the past, but not as consistently as I
    would have hoped. There are multiple labels
    listed in the setup many of these labels should
    not be listed in the same category. Id like to
    show them how to use these categories in a way
    thats useful and effective for decision-making.

55
Questions/Comments
  • Contact Information
  • Megan Cave mamedo_at_uoregon.edu
  • Celeste Rossetto Dickey cdickey_at_uoregon.edu
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