New Parent

1
New Parents Meeting

• March 25, 2003
• M. Glor Scoutmaster
• P. Petersen Chair
• L. Ellis Communications

2
Agenda

• BSA Program in a Nutshell
• Troop 1257 Organization
• Scout Masters
• Scout Leadership
• Troop Committee
• 2002-2003 Program (emphasis on remaining events)
• Troop Communications
• Fundraising
• Summer Camp
• Volunteer Needs
• Dues

3
Boy Scout Aims

• Fun
• Growth in moral strength, character and
  leadership
• Participating citizenship
• Development of physical, mental, and
• Emotional and spiritual fitness

Baden Powell (founder of Boy Scout movement)
Scouting is a game with a purpose
4
Scout Leadership

• What is a Boy Run Troop?
• What are the advantages of a Boy Run Troop?
• How are we progressing towards this goal?
• What role do adults have in a Boy Run Troop?

5
What is a Boy Run Troop?

• Boys plan, implement, lead the troop activities
• Troop Meetings, Troop Outings, PLC, Service
  Project, COH, etc.
• Patrol
• 6-10 Scouts
• Elect PL
• New Scout
• Regular Scout
• Venture Scout
• Patrol method
• Senior Scout leadership may include handling
  scout disciplinary actions and crowd control

6
What are the advantages of a Boy Run Troop?

• Boys learn leadership skills, management skills,
  planning skills, delegation, budgeting, following
  skills, public speaking, teamwork
• Scout buy-in to Troop program
• Scout led is more fun
• Disadvantage Noisy!

7
How are we progressing towards this goal?

• SPL and ASPL now plan agenda for Troop Meetings,
  and PLC
• SPL runs the Troop Meetings, and PLC
• SPL, ASPL, Troop Guide, PL work the patrol method
  on all troop outings.
• PLC planned the 2002 2003 Monthly Outing
  Program
• PLC planned the 2002 2003 Weekly Troop Meeting
  Program
• PLC has assigned a clean-up patrol for each Troop
  Meeting
• PLC has resolved the Troop policy for caffeinated
  drinks on campout and Usage of Walkman devices on
  campouts.
• Scouts plan the majority of our service projects
  e.g. Habitat for Humanity Ryan Small
• Scouts plan and run the COH e.g. Neil Reuter
• Scouts plan menu and duty roster for all monthly
  outings
• Scouts develop grocery list and purchase food for
  their patrols
• Scouts do all cooking and cleaning on campouts

8
Youth leaders

• Senior patrol leader
• Assistant senior patrol leader
• Troop historian
• Librarian
• Instructor
• Chaplain aide
• Junior assistant Scoutmaster
• Patrol leader
• Assistant patrol leader
• Venture patrol leader
• Troop guide

9
The patrol leaders council

• Run by SPL
• Meet once per month
• Senior patrol leader
• Assistant senior patrol leader
• Patrol leaders
• Troop guide
• Venture patrol leader
• Plans and conducts the troops activities
• Submits yearly plan to troop committee for
  approval

10
What role do adults have in a Boy Run Troop?

• Adults are a resource for the troop leadership
• MB Program, trip planning, discipline and
  behavior issues, advice, mentoring, encouragement
• Adults ensure physical, spiritual and emotional
  safety for each scout
• Adults coordinate Monthly Outings
• Adults organize and implement fund raising for
  the troop
• Adults keep financial record
• Adults keep advancement records
• Adults go on campout and have fun with the scouts
• Adults organize Uniform Share/Swap programs
• My favorite line as a Scout master, Go ask your
  Patrol Leader

11
Scoutmaster

• THE SCOUTMASTER is the adult leader responsible
  for the image and program of the troop.
• The Scoutmaster and assistant Scoutmasters work
  directly with the Scouts.
• The importance of the Scoutmasters position is
  reflected in the fact that the quality of
  guidance will affect every youth and adult
  involved in the troop.
• The Scoutmaster can be male or female, but must
  be at least 21 years old.
• The Scoutmaster is appointed by the head of the
  chartered organization.

12
Scoutmaster Duties

• General
• Train and guide youth leaders
• Work with other responsible adults to bring
  Scouting to boys.
• Use the methods of Scouting to achieve the aims
  of Scouting
• Ensure mental, physical, emotional and spiritual
  safety for each scout
• Meetings
• Meet regularly with the patrol leaders council
  for training and coordination in planning troop
  activities
• Attend all troop meetings or, when necessary,
  arrange a qualified adult substitute
• Attend troop committee meetings.
• Conduct periodic parents sessions to share the
  program and encourage parent participation and
  cooperation.

13
Scoutmaster provides

• Guidance
• Conduct Scoutmaster conferences for all rank
  advancements
• Provide a systematic recruitment plan for new
  members and see that they are promptly
  registered. (This is a direct responsibility of
  the assistant Scoutmaster for new Scouts.)
• Delegate responsibility to other adults and
  groups (assistants, troop committee) so that they
  have a real part in troop operations.
• Activities
• Make it possible for each Scout to experience at
  least 10 days and nights of camping each year
• Participate in council and district events
• Build a strong program by using proven methods
  presented in Scouting literature
• Conduct all activities under qualified
  leadership, safe conditions, and the policies of
  the chartered organization and the Boy Scouts of
  America.

14
Adult Leaders

• ASSISTANT SCOUTMASTERS help the Scoutmaster, with
  assistance from the troop committee, operate the
  troop.
• Each assistant Scoutmaster has specific
  assignments and reports to the Scoutmaster.
• Assistants also help provide the required
  two-deep leadership standards set by the Boy
  Scouts of America.
• An assistant Scoutmaster may be 18 years old, but
  at least one in each troop should be some-one age
  21 or older who can serve in the Scoutmasters
  absence.
• Types of assistant Scoutmasters include
• New-Scout patrol (Bill Branner)
• Venture patrol 9 Harold Hughlett, Paul Petersen)
• 2nd Year Boys (Wes Braudaway)

15
2002-2003 Program
Date Event Description Other Activities Monthly Theme Assignment
September 28 30 Powhatan Fall Camporee Camporee hosted by Troop 1257 Popcorn Sales Service Project (SP) Prayer Vigil 9/27 SP Habitat for Humanity 9/14 Troop SPL Nominations 9/10 Troop SPL/PL Elections 9/17 Citizenship in Comm. MB Program C. Monroe Prayer Vigil (P. Petersen, Zeke Anders, J. DeGastyne) Habitat (Glor, Ryan Small)
October 11-13 Old Rag Campout Popcorn Sales Court of Honor (COH) 10/15 SP Epiphany Jubilee Celebration 10/31 Citizenship in Comm. MB Hiking MB Program H. Hughlett COH (H. Hughlett, Kurt Louis) Jubilee (TBD, TBD)
November 8-10 Catoctin National Park Junior Leader Training (JLT) 11/17 Citizenship in Comm. MB Camping MB Program B. Branner JLT (Glor, SPL)
December 13-15 PATC Cabin Campout Wineberry Conley Citizenship in Nation MB Cooking MB Program W. Braudaway
January 10-12 Troop Ski Trip Timberline Resort W. Va. COH 1/21 Citizenship in Nation MB Camping MB Program M. Saunders COH (B. Branner, TBD)
February 21-23 14 - 16 PATC Cabin Campout New Cabin Citizenship in World MB Astronomy MB Program H. Hughlett
March 28 30 21-23 Laurel Caverns Mulch Sales SP Spring Cleanup Day Cub Scout Recruitment Citizenship in World MB Program M. Saunders Clean-up (J. DeGastyne, TBD)
April TBD Powhatan District Spring Camporee New Patrols COH 4/15 Basic Scout Advancement Plumbing MB Program W. Braudaway COH (W. Braudaway, TBD)
May 30 - 1 Assateague Island Basic Scout Advancement Plumbing MB Program C. Monroe
June 27 29 20 - 22 Canoe / White Water Rafting Trip TBD Basic Scout Advancement Photography MB Program R. Burchfield
July 27 Aug 2 BSA Summer Camp Ottari Mountain Man Option SP The Spring Vacation Bible School Advancement Program TBD VBS (J. DeGastyne, TBD)
August 16 - 24 Northern Tier High Adventure Canoe Trip Canoeing MB Program M. Saunders
Indicates tentative date subject to
availability Indicates an alternative date
that may be used (if possible) to resolve
Epiphany Church and Epiphany Youth activity
conflicts
16
Equipment List

• Uniform
• Shirt
• Neckerchief
• Belt
• Class B T-Shirt
• Optional
• Socks
• Hat
• Pants
• Camping
• Sleeping Bag (20deg. Recommended)
• Sleeping pad
• Mess Kit, Knife, Fork, Spoon
• Duffle Bag
• Back Pack (Optional)
• Rain Gear
• Flashlight
• Sturdy Hiking Boots

17
Laurel Caverns

• Laurel Caverns Campout
• Location Laurel Caverns
• Address 200 Caverns Park Rd. Farmington, Pa.
  15437
• Phone [phone]
• Date 03/28/03-03/30-03
• Departure from Epiphany 03/28/03 500pm
• Arrival at Epiphany03/30/03 300pm
• Point of Contact Michael Glor 703 449-0639 home,
  [phone] cell
• Each Scout should bring a snack or 5-7 for
  Friday night dinner and 5-7 for Sunday dinner
  on the road.
• Each Scout Parent MUST fill out a Laurel Caverns
  permission slip by Tuesday03/25/03
• Each Scout Parent MUST pay Laurel Caverns
  activity and food by Tuesday 03/25/03
• Program
• Tent Camping
• Patrol Meal Preparation
• Climbing MB Saturday
• Geology MB Sunday
• Forestry MB Saturday
• Caving Adventure Saturday (must be 12 yr.
  Old)venture cave repelling
• Cost

18
Laurel Caverns

• What to bring
• Personal Gear
• Sleeping bag (It may be cold at night so bring an
  extra blanket and long underwear if your bag is
  not rated at least down to 35 degree temperature)
• Mess Kit (should include plate, bowl, cup, knife,
  folk and spoon)
• Two pens or pencils
• Change of clothing
• Caving cloths (Old blue jeans and long sleeve
  sweat shirt, old tennis shoes or boots)
• Several large plastic trash bags for storing wet
  caving cloths
• Two Flashlights and extra batteries
• Must reserve your spot on the trip and be
  paid by 03/25/03
• Please note catered lunches are required for
  some badges
• Also note age restrictions

19
Summer Camp

• Donna Lea Louis - Coordinator
• New slots open for Olmsted
• 1st week of August
• Scouts have option of attending both weeks or
  switching to Olmsted if better for family schedule

20
Troop committee

• Supports the Scoutmaster in delivering a quality
  troop program
• Handles troop administration
• Responsible for recruiting the Scoutmaster and
  assistant Scoutmasters

21
Roles of the troop committee

• Advise the Scoutmaster on policies relating to
  Scouting and the chartered organization
• Assist in transportation
• Assure that a qualified substitute leader is
  assigned if the Scoutmaster is absent or unable
  to serve
• Assure that quality adult leadership is recruited
  and trained (the Scoutmaster is most important),
  and encourage adult leader training
• Carry out the policies and regulations of the Boy
  Scouts of America
• Coordinate the Friends of Scouting campaign
• Encourage leaders
• Ensure that troop program provides at least 10
  days and nights of outdoor programming per year

22
Roles of the troop committee

• Manage troop finances
• Obtain and maintain troop equipment
• Provide adequate meeting facilities
• Recruit and involve troop committee members
• Serve on boards of review
• Solve behavior problems that cant be resolved
  within the troop (governed by the Scout Oath and
  Scout Law)
• Support troop program delivery
• Support youth recruitment

23
Chair Person

• Organize the committee to see that all functions
  are delegated, coordinated, and completed
• Maintain a close relationship with the chartered
  organization representative and the Scoutmaster
• Interpret national and local policies to the
  troop
• Prepare troop committee meeting agendas
• Call, preside over, and promote attendance at
  monthly troop committee meetings and any special
  meetings that may be called
• Ensure troop representation at monthly
  roundtables
• Secure top-notch, trained individuals for camp
  leadership
• Arrange for charter review and re-charter
  annually
• Plan the charter presentation

24
Secretary

• Keep minutes of meetings and send out committee
  meeting notices
• Handle publicity
• Prepare a family newsletter of troop events and
  activities
• Conduct the troop resource survey
• Plan for family night programs and family
  activities
• At each meeting, report the minutes of the
  previous meeting
• Arrange for charter review and re-charter
  annually
• Plan the charter presentation

25
Treasurer

• Handle all troop funds. Pay bills on
  recommendation of the Scoutmaster and
  authorization of the troop committee
• Maintain checking and savings accounts
• Train and supervise the troop scribe in record
  keeping
• Keep adequate records in the Troop/Team Record
  Book
• Supervise money-earning projects, including
  obtaining proper authorizations
• Supervise the camp savings plan
• Lead in the preparation of the annual troop
  budget
• Lead the Friends of Scouting campaign
• Report to the troop committee at each meeting

26
Event Coordinator

• Help in securing permission to use camping sites
• Serve as transportation coordinator
• Ensure a monthly outdoor program
• Promote the National Camping Award
• Promote, through family meetings, attendance at
  troop campouts, camporees, and summer camp to
  reach the goal of an outing per month
• Secure tour permits for all troop activities
• Report to the troop committee at each meeting
• Trip Information Communication

27
Advancement Coordinator

• Encourage Scouts to advance in rank
• Work with the troop scribe to maintain all Scout
  advancement records
• Arrange quarterly troop boards of review and
  courts of honor
• Develop and maintain a merit badge counselor list
• Make a prompt report on the correct form to the
  council service center when a troop board of
  review is held.
• Secure badges and certificates
• Work with the troop librarian to build and
  maintain a troop library of merit badge pamphlets
  and other advancement literature
• Report to the troop committee at each meeting

28
Training Coordinator

• Ensure troop leaders and committee members have
  opportunities for training
• Maintain an inventory of up-to-date training
  materials, videotapes, and other training
  resources
• Work with the district training team in
  scheduling Fast Start training for all new
  leaders
• Be responsible for BSA Youth Protection training
  within the troop
• Encourage periodic junior leader training within
  the troop and at the council and national levels
• Report to the troop committee at each meeting

29
Equipment Coordinator

• Supervise and help the troop procure camping
  equipment.
• Work with the quartermaster on inventory and
  proper storage and maintenance of all troop
  equipment.
• Make periodic safety checks on all troop camping
  gear, and encourage troops in the safe use of all
  outdoor equipment.
• Report to the troop committee at each meeting.

30
Communications

• How do you know what is going on???
• Announcements at the end of each Troop Meeting
• Flyers given at Troop meetings at least two weeks
  prior to sign-up
• Email announcements
• Website announcements and flyers are posted

31
What can you do if you dont know what is
happening??

• Come 15 min. early to pick-up from the Troop
  Meetings and listen to the announcements
• Check email regularly.
• The current email list is available for you to
  check your address
• Check the website regularly
• Bookmarks with the web address are available for
  every family
• Ask your scout!

32
Fundraising

• Mulch April 5 Delivery
• Popcorn
• Christmas Wreaths

33
What is New this Troop Year

• We are no-longer a small troop
• This Spring we will be adding one New Scout
  Patrol
• Troop size is about 32 scouts
• What does this mean for Troop 1257?
• For our Scouts
• For our Adults

34
Volunteer Status

• In October, we said
• 21 Families in Troop 1257
• 12 Families have signed up to serve on committee
  and /or troop positions
• 8 of the 12 Families serve in multiple positions
• 9 Families have not yet signed up
• 57 families are carrying the troop

• Now as of February
• 21 Families in Troop 1257
• 18 Families have signed up to serve on committee
  and /or troop positions
• 85 of our families are now signed-up to help!

Our Troop Goal is still 100 but we have made
huge progress!
35
Current Family Commitments
Ferrer Treasurer, MB Counselor
Hughlett Assistant Scoutmaster, MB Counselor, Scout Sunday
Petersen Committee Chair
Anders Committee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator
Louis Advancements, Summer Camp Coordinator
Monroe Assistant Scoutmaster, MB Counselor
Branner Assistant Scoutmaster
Braudaway Assistant Scoutmaster, Registrar, Activity Coordinator, Training Coordinator
Ellis Committee, Communications, MB Counselor
Reutter Secretary, Popcorn Coordinator
DeGaetano Committee, MB Database, BOR, Mulch Coordinator
Moore Committee, Activity Coordinator, BOR, Unit Commissioner
Flevarakis Trip Coordinator, Adult Camping
Small Trip Coordinator, Adult Camping, COH Coordinator
Pawlukiewicz Adult Camping
Kanz Equipment Manager
DeGastyne Adult Camping
Groome Trip Coordinator, Adult Camping
36
Coordinators/Adult Campers
March 28 30 Laurel Caverns J.Pawlulkiewicz Branner Flevarakis
April 26-28 Powhatan District Spring Camporee Anders Branner Anders
May 30 - 1 Assateague Island J.Pawlulkiewicz Branner  
June 27 29 20 - 22 Canoe / White Water Rafting Trip TBD Flevarakis F.DeGastyne Branner  
July 27 Aug 2 BSA Summer Camp Ottari  Louis
Aug 3 - 9 BSA Summer Camp Olmsted
August 16 - 24 Northern Tier High Adventure Canoe Trip Stand by Josh and F.DeGastyne Saunders
37
Volunteer Positions Needed

• Committee Positions
• Membership
• Transportation
• Health and Safety
• Monthly Activity Coordinators
• Still need May and June
• Assistant Summer Camp Coordinator
• Troop Positions
• Monthly Adult Family Campers
• Still need May, June,
• Summer Camp Adult Campers (need 3)
• Summer Camp Transportation (need 3)
• Assistant Scoutmasters
• Merit Badge Counselors

38
Training / Initiation

• Monthly Activity Coordinator package to explain
  process and requirements posted on website
• Attend committee meetings 2-3 months prior to
  event
• Adult Camper BSA Youth Protection training is
  encouraged (available several times a year
  1-1/2 hours)
• Troop and Committee training available 3 times a
  year (one afternoon)
• Job Descriptions available upon request
• Committee positions - see Paul Petersen
• Troop positions see Mike Glor

39
Committee and Troop Sign-ups
Available on Table following meeting
Membership
Health and Safety
Transportation
Assistant Summer Camp Coordinator
May Trip Coordinator
June Trip Coordinator
May Adult Camper
June Adult Camper
Summer Camp Transportation Assistance - Need 3
Summer Camp Adult Campers Need 3
40
Dues

• It is 50 per year per Scout
• It is 30 for (most) Webelos transitioning into
  the troop the regular annual fee is due in
  September.