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Self-Service HR: My Biz and My Workplace

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Self-Service HR: My Biz and My Workplace FY2014 * * My Biz and My Workplace allow users secure, real-time, on-line access to key personnel information from your ... – PowerPoint PPT presentation

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Title: Self-Service HR: My Biz and My Workplace


1
  • Self-Service HR My Biz and My Workplace
  • FY2014

2
My Biz Key Features
  • Secure, real-time, access to your personnel
    information anytime
  • Update personal information
  • Submit employment information to an external
    organization
  • Create, update and view your Performance Plans
  • Track the status of a Performance Plan

3
My Biz/My Workplace First Time Logon and CAC
Registration
  1. Begin at the DCPDS Portal page
    https//compo.dcpds.cpms.osd.mil
  2. Click OK on the DOD Notice and Consent Banner
    page. Note After selecting OK, the DCPDS Portal
    page displays.
  3. Select the Smart Card Access Registration button.

4
My Biz/My Workplace First Time Logon and CAC
Registration
  1. Select your non-email certificate at the Select a
    Certification screen and click OK. Enter your PIN
    and click OK
  2. The DCPDS CAC Registration screen displays with
    your CAC Username.
  3. Enter your Social Security Number (SSN) (with
    dashes) Confirm your SSN (with dashes) and select
    the Register button.

5
Add Additional Application/Databases Window
Once your CAC is registered, the system should
bring you back to the DCPDS Portal page so you
can re-enter your SSAN with dashes in the Regions
Association section to complete your logon to
MyBiz and join your CAC with the NGB Region.
This will only need to be done on your first /
initial log on. If you do not see this page you
may need to click on the Add Additional
Application/Database TAB that is located on the
DPCDS Portal page.
6
DCPDS News Letter Banner Page
  • DCPDS appears after you have set your region
    association. To continue through DS News Banner
    Page, click on the Continue button located in the
    top right or bottom right of the page.

7
My Biz Navigator Page
Here is the My Biz responsibility.
My Biz / My Workplace home page will show up
after you clicked the continue button. Your
navigation page should show MyBiz and, if you are
a supervisor, My Workplace listed on the left
side of the page. As you click on these, the
responsibilities will show up in the middle of
the page
My Information displays Position, Organization,
Location, Grade, Job or Assignment Status
informtaion. Update My Information is the
function used to update ethnicity and race
information as well as foreign language
proficiency. At a minimum, you must update your
Profile tab with your email address, work phone
number/address and update your Emergency Contact
tab. Employment Verification releases employment
information and, optionally, salary information
to an external organization or person
Performance Appraisal Application (PAA) is the
function used by both employee and supervisor for
interim review and feedback and the annual
performance rating.
8
My Biz Navigator Page cont
The area identified as Favorites is created for
all new My Biz accounts and contains links to
websites of importance to the employee. For
example, we have provided links to the TSP Home
page and the Retirement Home page for CSRS or
FERS. As we add new information, a new link will
be added to this area providing navigation
information for the employees.
9
  • My Information

From the My Information page, the user can
navigate the tabs and see various pieces of
information relative to the tab selected. NOTE
SF50s are located in Personnel Actions.
10
  • Update My Information

At the Update My Information page, the user can
update various phone numbers, email address,
Language, Ethnicity/Race, Emergency Contact,
Education, Training, and Certifications. At a
minimum, you must update your Profile tab with
your email address, work phone number/address and
update your Emergency Contact tab. You are in
control of your own civilian personnel record!
11
  • Employment Verification

Employment Verification is a Self-Service tool
allowing employees to submit employment
information to an external organization
(business, bank) directly from DCPDS and sent via
secure internet. Employees are in complete
control of who receives this information
12
  • Performance Appraisal Application Main Page

At the Performance Appraisal Application page you
can create, update and view your Performance
Plans, view and print a plan after it is created,
and track the status of the plan. You can also
search for completed plans by selecting the Show
Completed Plans/Appraisals link located at the
bottom of the page.
13
My Workplace Key Features
  • View your employees personnel information 24/7
  • Establish, update and view performance plans
  • Provide feedback and appraise employee
    performance
  • Track the status of a Performance Plan

14
  • My Workplace Navigator Page

Here is the My Workplace responsibility.
  • Note the differences in the My Workplace
    functions as opposed to the My Biz functions.
    This is the area the manager/supervisor will come
    to in order to process any work-related issues
    applicable to his/her employees.
  • The Performance Appraisal Application (PAA)
    function is the door to the appraisal module the
    manager/supervisor will use to rate employees.
  • The My Employee Information area is where the
    manager/supervisor will view employees records.

15
  • My Employee Information

The manager/supervisor is identified and beneath
his/her name are the employees supervised. If one
of these employees is a supervisor, there would
be a similar symbol (circled in red) beside their
name. The manager/supervisor identified below
would be able to open those employee records as
well.
16
Clearing Entrust Certificate Error
  • In Internet explorer, navigate to the Tools
    menu, select Internet Options, select the
    Content Tab, then select the Certificates
    button.

17
Clearing Entrust Certificate Error
Highlight all certificates in BOTH the Issued to
or Issued by columns that have the word ENTRUST
in the name, and delete using the REMOVE button.
This needs to be done one both the Intermediate
Certification Authorities and the Trusted Root
Certification Authorities tabs. NOTE Admin
rights are needed to remove certificates from the
Trusted Root Certification Authorities tab.
Once all ENTRUST certificates are removed
click the OK button, close out all Internet
Explorer windows and restart the application.
18
KS Federal HRO Technician Management Assistance
  • Internal Access (Army server)

Open Internet Explorer window and set the
Adjutant Generals Department URL as the IE
Homepage http//ngksb7-sp10n/Pages/default.aspx
19
KS Federal HRO Technician Management Assistance
Click on Federal HRO hyperlink located under
DEPARTMENTS. You may have to scroll to the right
to open the page for viewing.
20
KS Federal HRO Technician Management Assistance
Once you click on the Federal HRO hyperlink
following pages should show up under the Public
TAB with information on HRO contact data, HRO
documents and Links to the old Legacy HRO and
HRO/PAA Information Pages.
21
KS Federal HRO Technician Management Assistance
Both the Public Contacts Page and the HRO Staff
Responsibilities excel file located in the Public
Documents page have names and phone numbers of
HRO staffing if you are needing to determine who
to call for an issue or question regarding
technician management.
22
KS Federal HRO Technician Management Assistance
  • External Access (no Army server)
  • http//www.kansastag.gov/fedhro_default.asp

1
2
  1. Click on Human Resources tab,
  2. then the Federal Human Resources Hyperlink

23
KS Federal HRO Technician Management Assistance
Scroll to the bottom of the Federal Human
Resources Office webpage and click on the here
hyperlink for ON-BOARD Personnel
24
KS Federal HRO Technician Management Assistance
Right column contains links to HRO directory, job
listings, forms, My Biz help, etc.
25
Troubleshooting CAC issues within My Biz / My
Workplace
26
Removing Old CAC Certificates
Users with new CACs (including name changes) must
remove existing certificates containing old
information before re-registering the new CAC by
following the steps below In Internet explorer,
navigate to the Tools menu, select Internet
Options, then select the Content Tab, then
select the Certificates button.
27
Removing Old CAC Certificates cont.
Select certificates containing old information
and then click the Remove button. Selected
certificates are removed and will not display
during the re-registration process. Note Users,
who cannot complete the certification removal
process, must contact their local helpdesk for
assistance.
28
Removing Old CAC Certificates cont.
Once you have removed your old certificates,
enter the DCPDS Portal page and click on the
Register button under Smart Card Access. You will
then select the digital certificate containing
the new information and clicks the OK button.
29
Removing Old CAC Certificates cont.
1
2
1. When the DCPDS CAC Registration screen
appears, selects the Re-Register button in the
CAC Re-Registration section. 2. After clicking
Re-Register, users will receive a CAC
Re-Registration Successful confirmation page.
User clicks the OK button. Current account(s)
will then be linked to the new CAC. 3. User
must return to the DCPDS Main Portal screen to
login.
3
30
Entrust Certificate Error
  • If you receive the following error when logging
    on DCPDS, you will need to remove all Entrust
    certificates
  • An error occurred with CAC certificate during
    logon. This error could have been caused by one
    of the following reasons
  • The E-mail certificate was used. Always use the
    ID certificate
  • The certificate used to login is expired or has
    been revoked
  • There was some other problem with the certificate
  • The error message returned was Bad cert
    UNABLE_TO_GET_ISSUER_CERT_LOGON
  •  If you continue to receive this error page,
    contact your helpdesk. Close this page to clear
    your browser state, then log in again.

31
For Questions about My Biz / My Workplace
  • CMSgt Lynn McConnell Alternate
  • Lynn.m.mcconnell.mil_at_mail.mil
  • 785-274-1165
  • TSgt Melanie Nelson - Primary
  • Melanie.l.nelson2.mil_at_mail.mil
  • 785-274-1510
  • Additional Information for My Biz / My Workplace
  • http//www.kansastag.gov/FEDHRO.asp?PageID161
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