2013 STAAR EOC English I Assessment - PowerPoint PPT Presentation


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2013 STAAR EOC English I Assessment


General Overview & Procedural ... Security and Confidentiality Oath at the end of Day 2 Test Administration Directions Directions for STAAR English I Writing ... – PowerPoint PPT presentation

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Title: 2013 STAAR EOC English I Assessment

2013 STAAR EOC English I Assessment
  • General Overview Procedural Training

  • Requirement of HB 3 - TEC CHAPTER 39
  • includes assessments of mathematics, reading,
    writing, science, and social studies
  • Available for Algebra I, geometry, Algebra II,
    biology, chemistry, physics, English I-III, world
    geography, world history, U. S. history
  • STAAR L - linguistically accommodated English
    version of the STAAR - EOC mathematics, science,
    and social studies - LPAC determination
  • STAAR Modified - alternate assessment based on
    modified academic achievement standards - ARD
    committee determination
  • STAAR Alternate meets the needs of students with
    significant cognitive disabilities. This
    assessment involves observing students as they
    complete state-developed assessments tasks
  • ELLs with a disability may also be eligible for
    accommodations related to their disabling
    condition - LPAC / ARD and/or 504 determination

STAAR Time Limits Policies and Procedures
  • Students will be provided four hours in which to
    complete STAAR,
  • STAAR L, or STAAR Modified tests.
  • Start and Stop Times
  • The four-hour time period will start when the
    test administrator has read directions and tells
    students to begin.
  • Start time MUST be recorded on the seating chart
    (840 A.M.)
  • Once the four-hour time period has ended, test
    administrators will instruct students to put
    their pencils down and close their test booklets
  • Stop time MUST be recorded on the seating chart
    (1240 P.M.)
  • Test Administrator SAY Directions
  • Distribution of materials and test administrator
    SAY directions ARE NOT included in the
    four-hour time limit
  • Announcement of Time Left to Test
  • Communicate (orally or in writing) the amount of
    time left to test in one-hour intervals.
  • The last hour 1140 A.M. (1-hour left) 1210
    P.M. (30 minutes left) 1230 P.M. (10 minutes
  • Late-Arriving Students
  • Will be escorted to the library

  • Breaks are classified in the following two ways
  • Breaks included in the four-hour time limit (NOT
    allowed to stop the time clock)
  • Water breaks, bathroom breaks, snack breaks, and
    short physical or mental breaks
  • Breaks NOT included in the four-hour time limit
    (required to STOP and RESTART the time clock)
  • Lunch
  • Emergency situations that significantly interrupt
  • Consolidation and movement of students to another
    testing area
  • Medical breaks to the nurse
  • The test administrator MUST document the time the
    student stops and restarts
  • the test and MUST make the student aware of his
    or her adjusted testing time.

Session I - Lunch
  • 100 PM
  • 145 PM

All Day Testers Session II (Late Arrivals)
  • Students must place their answer documents
    inside their test booklets.
  • Test booklets will be collected.

  • Sack Lunch
  • 1200 - 1230 P.M.
  • (Students must be monitored by trained personnel
    and are not allowed to discuss any test content
    during lunch.)

  • Test booklet will be redistributed.
  • Students will resume testing at 1230 P.M.

  • Extended Time
  • Extra Time (same day) Type 2
  • Eligible students with disabilities and ELLs
  • Extra Day Type 3
  • Eligible students with disabilities - TEA
    approved Accommodation Request Form
  • Students with Disabilities
  • Type 1 - students with specific needs and who
    routinely, independently, effectively use the
    accommodation during classroom instruction
  • Type 2 - includes Type 1, along with additional
    specific eligibility criteria (Braille BR,
    Large Print LP, Oral Administration OA, Extra
    Time XT)
  • Type 3 - requires the submission and approval of
    an Accommodation Request Form to TEA

ORAL ADMINISTRATION Test Administrators Manual
EOC Pages 109 - 119
(No Transcript)
(No Transcript)
Test Security and Confidentiality Requirements
  • TEC 39.023 and 39.027
  • State Assessment instruments, the contents, and
    student information are secure and confidential.
  • 19 TAC 101
  • Each person participating in the state assessment
    program is required to maintain and preserve the
    security and confidentiality of
  • this information
  • all test material, and
  • student data must be handled in strict accordance
    with the instructions contained in the manual and
    the Test Security Supplement
  • A 2013 Oath of Test Security and Confidentiality
    for Test Administrators (General) has been signed
    and filed. All requirements apply. (active
    monitoring, range of penalties, obligation to
    report any suspected violations)

Test Security
  • Test security involves accounting for all secure
    materials and confidential student information
    before, during, and after each test
  • Individuals permitted to have access to test
    materials and information must
  • meet the requirements to participate
  • have been trained
  • have signed the appropriate oath
  • accurately complete all documents (ex. Materials
    Control Form)
  • complete seating charts for all test sessions
  • secure test booklets and answer documents when
    not in use
  • collect and destroy immediately after each test
    administration any scratch paper, graph paper, or
    reference materials
  • ensure all test materials have been accounted for
    and returned to the campus coordinator

Confidentiality Requirements
  • Maintaining the confidentiality
  • and protecting the content of all
  • test booklets answer
  • documents requires compliance
  • with the following guidelines
  • Signing the appropriate security oath affirming
    you understand what is considered confidential
    (If you have more than one role, you must sign a
    security oath for each role.)
  • All test must be administered in strict
    accordance with the instructions contained in the
    test administration materials
  • No person may view, reveal, or discuss the
    contents of a test booklet before, during, or
    after a test administration
  • No person may review or discuss student responses
    during or after a test administration.
  • No person may duplicate, print, record, write
    notes about, or capture by any electronic means
    any portion of a secure assessment. Districts may
    not duplicate and retain student compositions
    and/or short-answer responses.
  • No individuals other than students during an
    assessment may perform calculations, solve, or
    respond to test items.
  • Test administrators conducting an oral
    administration must be aware that they are
    viewing secure content, and that responding to
    test items, recording the information, or
    discussing the content of the test at any time is
    strictly prohibited. (required to sign a
    separate section of the test administrators

Confidentiality Requirements
  • Individuals who are authorized to conduct test
    administration procedures that involve viewing
    secure assessments have an added responsibility
    of maintaining confidentiality. The procedures
    include but are not limited to
  • Oral Administration
  • Transcribing
  • Linguistic Accommodations
  • (required to specifically confirm
  • compliance by initialing and
  • signing additional statements
  • on the security oath)
  • No person may review or discuss student responses
    during or after a test administration unless
    specifically authorized to do so by the
    procedures outlined in the test administration

Penalties for Prohibited Conduct
  • 19 TAC 101.65 - Any person who violates, assists
    in the violation
  • of, or solicits another to violate or assist in
    the violation of test
  • security or confidentiality, and any person who
    fails to report such a
  • violation, may be subject to the following
  • placement of restrictions on the issuance,
    renewal, or holding of a Texas educator
    certificate, either indefinitely or for a set
  • issuance of an inscribed or non-inscribed
  • suspension of a Texas educator certificate for a
    set term or
  • revocation or cancellation of a Texas educator
    certificate without opportunity for reapplication
    for a set term or permanently
  • Release or disclosure of confidential test
    content could result in criminal prosecution
    under TEC 39.0303, Section 552.352 of the Texas
    Government Code, and Section 37.10 of the Texas
    Penal Code.
  • 19 TAC 249.15 - SBEC may take the above actions
    based on satisfactory evidence that an educator
    has failed to cooperate with a TEA investigation
  • Irregularities resulting in breach of test
    security or confidentiality may result in the
    invalidation of students assessments

Testing Irregularities
  • Incidents resulting in a deviation from
    documented testing procedures are defined as
    testing irregularities and fall under two
  • Serious
  • Procedural
  • Serious irregularities constitute severe
    violations of test security and/or
    confidentiality and can result in the
    individual(s) responsible being referred to the
    TEA Educator Certification and Standards Division
    for consideration of disciplinary actions.

Serious Violations
  • Directly or indirectly assisting students with
    responses to test questions
  • Tampering with student responses
  • Viewing secure test content before, during, or
    after a test administration
  • Discussing secure test content, student
    responses, or student performance
  • Scoring student tests, either formally or
  • Duplicating, recording, or capturing
    electronically secure test content without
    permission from TEA

Procedural Irregularities
  • Eligibility Error
  • Eligible students were not tested.
  • Ineligible students were tested.
  • IEP Implementation Issue
  • A student receiving special education services
    was not provided a prescribed accommodation.
  • Improper Accounting for Confidential or Secure
  • A was provided an accommodation that he or she
    was not eligible to receive or one that was not
    documented in the IEP or the student was not
    provided an accommodation that he or she was
    eligible to receive.
  • A student was administered the wrong test.

Procedural Irregularities
  • Monitoring Error
  • A test administrator left a room unattended when
    students or secure materials were present.
  • Secure material was were left unattended during a
    lunch/short break taken in the testing room, or
    restroom breaks.
  • Testing personnel DID NOT monitor students during
    a break.
  • A Test administrator DID NOT ensure students
    worked independently during testing. (students
    were not prevented from gaining an unfair
    advantage through the use of cell phones, text
    messages, or other means).
  • A test administrator DID NOT verify that a
    student filled in his or her responses on the
    answer document.
  • A student was allowed to remove secure materials
    from the testing area.

Other Procedural Errors
  • A test administrator failed to issue the correct
    materials, or students were provided
    non-allowable materials.
  • Testing personnel who were not properly trained
    were allowed to administer tests or handle secure
  • A student was permitted to test beyond the
    required four-hour time period or was not
    provided the full four-hour time period to
    complete an assessment.
  • A test administrator failed to use the test
    administrators materials or failed to read aloud
    the bolded, scripted test administration
    directions verbatim as outlined in the test
    administration material.
  • A student was provided an unallowable
    accommodation or not provided a predetermined
  • A test administrator failed to remove or cover
    ALL instructional displays.

Reporting of Testing Irregularities
  • Each person participating in state assessments is
    directly responsible for immediately reporting
    any violation or suspected violation.
  • Notify N. L. Espinoza if you witness an
    irregularity or suspect one has occurred.
  • TEA will be notified of all violations that
  • Incidents involving serious irregularities will
    be reported to the Student Assessment Division.

Reporting of Disciplinary Actions Taken Against
Students for Cheating on State Assessments
  • If the district determines that a student has
    cheated on a state assessment
  • The district is required to invalidate the
    student's test.
  • Disciplinary action may be taken at the local
    level in accordance with district policy.
  • Locally determined disciplinary actions stemming
    from cheating must be submitted to TEA via the
    online reporting form.
  • A separate online incident report form and
    documentation are necessary only if the district
    determines that testing personnel contributed to,
    caused, or did not detect the cheating due to
    inadequate monitoring.

STAAR EOC English I Timeline
  • STAAR EOC Test Administration Manual (Placed on
    VMA website and sent to faculty via email on
  • 3/25/13 - begin covering and/or removing ALL
    instructional displays in hallways and classrooms
    (classroom windows and doors must be cleared)
  • 3/27/13 - STAAR EOC Procedural Training (testing
    maps, duties, procedural requirements, A-Z
    student list, seating charts, Administrative
    Specific Oath)
  • 3/28/13 - final administrative check of
    classrooms and hallways
  • 3/27-28/13 - notify students of their testing
  • 4/01/13 - Day 1 - STAAR EOC English I Writing
  • 4/02/13 - Day 2 - STAAR EOC English I Reading
  • 4/3 - 5/13 - STAAR EOC English I Make up days

Complete Web-Based Test Administrator Training
  • This training is supplemental to the mandatory
    procedural training. (approx. completion time -
    1-hour) Topics covered in the training course
    include the following
  • Active monitoring
  • Distribution of test materials
  • Proper handling of secure materials
  • http//www.TexasAssessment.com/resources
  • Scroll down to Test Administrator Training Site
  • Complete the Individual Training Turn
    Certificates in to Sylvia Koite

Prepare the Testing Environment
  • Testing rooms should be well lighted, well
    ventilated, quiet, and comfortable.
  • Students must have enough space in which to work.
  • A Testing-Do Not Disturb sign must be posted
    outside the testing room.
  • Bulletin boards and instructional displays must
    be covered or removed during testing
  • A clock or stop watch must be available to
    monitor the four-hour period. (we will announce
    the start and stop time over the intercom)

Seating Charts for Each Test Administration
  • Seating charts must include the names of students
    testing and the students locations in the room.
  • The names of all test administrators / monitors
    involved in the session must be included.
  • Additional seating charts must be made available
    for students who could be moved to another room.
  • Ensure that there is a place to record start and
    stop times.

Inventory All Secure Materials Issued and Initial
the Materials Control Form
  • Test booklets and STAAR L ECGs (if applicable)
    must be checked out each day.
  • You must return all assigned test material after
    each test session.
  • The Materials Control Form has columns labeled
    Day 1 and Day 2 to track test booklets and
  • After you verify you have received the exact
    number of test booklets and STAAR L ECGs, you
    will initial the Out box of the Materials
    Control Form for each day.

  • Test administrator must be present in the testing
    room at ALL times
  • Make sure all desks are cleared of books and
    other material that are not required for testing.
  • The use of cell phones and/or other personal
    electronic devices are not permitted during
  • Test administrators must actively monitor.
  • Test administrators must confirm that students
    are working only on the assessment being
    administered that day that students do not have
    access to non-allowable materials.
  • Student should be reminded periodically to record
    their responses on their answer documents. Test
    administrators may say, Remember that you must
    record your responses on the answer document. Be
    sure to erase any stray marks that you might have
    accidentally made on your answer document.
  • It is permissible to encourage students to stay
    on task.
  • Only students are allowed to erase stray marks or
    darken answer-choice circles.

  • Reinforcing, reviewing for, and/or distributing
    testing strategies during an assessment is
    strictly prohibited.
  • Students must remain seated during testing.
  • Students are not allowed to talk to one another
    during testing.
  • Students are not allowed to return to a
    subject-area test administered on a previous day.
  • Communicate (orally or in writing) the amount of
    time left to test in one-hour intervals. The last
    hour 1140 A.M. (1-hour left) 1210 P.M. (30
    minutes left) 1230 P.M. (10 minutes left)
  • Erasing stray marks, recording responses,
    darkening answer choices must be done within the
    scheduled four-hour time period.
  • Test administrators may not view or discuss
    individual test items or responses.

  • Occasionally a student may need to leave for an
    extended period of time. No testing material may
    be taken from the testing room. If student
    returns, the POD administrator, Campus Testing
    Coordinator, and Test Administrator involved will
    determine whether confidentiality has been
    breached and if it is appropriate for the student
    to continue testing.

  • If a school emergency arises that represents an
    actual or potential danger to students (ex. fire
    alarm), campus procedures must be followed for
    exiting the building. The test administrator and
    all other personnel MUST closely monitor their
    testing groups to make sure that no one discusses
    the test. The students should resume testing
    once the building has been cleared for reentry.

  • Some students may finish testing earlier than
    others. After their test materials have been
    collected, students may be allowed to quietly
    read. (no other activity will be allowed)
  • Before students turn in their test material, the
    test administrator must
  • Review the completed answer document to be sure
    the student has recorded answers as instructed.
    If the student has not, the test administrator
    must say, You have not recorded all of your
    responses on the answer document. Please go back
    and mark your answers on it now.
  • Test administrators should quickly scan answer
    documents only to verify that responses are
  • Test administrators may not look at or comment on
    answers to individual test questions or point out
    individually skipped test questions.

Answering Students Questions
  • Test administrators may answer questions about
    test directions or procedures, but may never
    answer any questions related to the content of
    the test itself. If a students asks a question
    that you are not permitted to answer, you may
    respond, I cant answer that for you just do
    the best you can.
  • Test administrators and campus personnel are not
    allowed to do the following
  • Translate test questions or passages (including
    the written composition prompt) into another
    language (except sign language)
  • Rephrase or add information to questions or the
  • Discuss test questions with anyone before,
    during, or after testing
  • Score test questions or discuss with students how
    they performed

Writing Tests
  • Ensure the procedures below are followed
  • during the writing test.
  • Reading or discussing student compositions is not
    allowed at any time
  • At no time before, during, or after the test are
    test administrators permitted to assist students
    with their written compositions
  • The test administrator must not do the following
  • Elaborate on the prompts
  • Give students an opening and/or closing sentence
  • Give students ideas about how to develop their
  • Translate the prompts into another language
    (except sign language)

  • Account for all test booklets and ECGs (if
  • Make sure students name is written on the test
    booklet before you collect it.
  • Ensure the answer document field have been
    ACCOMMODATIONS (if applicable) fields on the
    students answer document have been completed.
  • Verify that no student answer documents have been
    left inside the test booklet.

  • Place highlighters and pencils in baggies
  • Nurse Bathroom passes must be turned in at the
    end of Day 1 Day 2
  • Return material in the following order Day 1 2
  • Do Not Disturb sign
  • Help sign
  • Testing Material Absence Transfer form
  • Seating Chart
  • Answer Documents in alpha order
  • Test Booklets in numerical order (used or unused)
  • Test Administrators Manual
  • Sign bottom of Test Security and Confidentiality
    Oath at the end of Day 2

Test Administration Directions
  • Directions for STAAR English I Writing (Pages 45
    - 50)
  • Directions for STAAR English I Reading (Pages 51
    - 55)
  • Directions for STAAR Modified English I Writing
    (Pages 56 - 63)
  • Directions for STAAR Modified English I Reading
    (Pages 64 - 71)

Gridding Score Codes
  • A Absent
  • O Other, such as test administration
    irregularity, or illness during testing
  • S Test to be scored

Gridding Test Taken Info field
  1. If the student was administered the STAAR L form,
    fill in the L bubble applicable for that
  2. Mark the form number if a regular STAAR EOC
    assessment was administered. The form number is
    not applicable to STAAR L.

Gridding Accommodations for Students with
  • Mark the blank bubble 1 to indicate a Type 1
  • Mark the blank bubble 2 to indicate a Type 2
    accommodation (BR, LP, OA, and/or XT) for any of
    these specific accommodations.
  • Mark the the blank bubble 3 to indicate a Type
    3 accommodation (XD)
  • Mark (CP, CS and/or XT) for Linguistic

TYPE 2 Accommodations
TYPE 3 Accommodations
Gridding Linguistic Accommodations for ELLs
  • Mark ALL that apply in the column labeled LA
    (Linguistic Accommodations) to indicate that a
    student received one or more.
  • On STAAR answer documents, the Linguistic
    Accommodations are not listed separately from

Linquistic Accommodations for ELLs Taking STAAR
in English
Linguistic Accommodations
  • This PowerPoint is not a substitute for reading
    the STAAR EOC Test Administrators Manual. This
    manual is available online. Enter the VMA
    website, click on Testing Information, then click
    on the tab labeled EOC.
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