Office of Marine and Aviation Operations

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NECSAS Annual Report SECO 2004 Annual
Conference November 17, 2004
Thanh Minh Trinh, P.E NECSAS Program Manager
Rob Klawitter, C.S.P. NECSAS Contractor from E2M
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1. Where have we been?
2. Trends
3. Recent Development
4. What to expect in FY05
5. Q A

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Where have we been?

• Program launched in 1999.
• Piloted in 2000 Oklahoma and Alaska
• 2001 marked the first year of rolling out the
  program
• Tier 1 Assessments - 72 facilities to date.
• Tier 2 Assessments 38 Facilities (only 2 in
  FY04)
• Numerous assistance site visits (e.g., before or
  after Tier 1).
• Identified 925 findings total
• a) Closed 605 b) In-progress of Closing 237
  c) Open - 83

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Where have we been?
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Trend 2001 - 2004
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Trend 2001 - 2004
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Trend 2001 - 2004
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(No Transcript)
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Trend 2001 2004 NECSAS Summary
Year Zone Environmental Environmental Safety Safety Total
Year Zone Finding Finding Total
2001 CA, HI, GU 20 14 120 86 140
2002 TX, LA, FL 25 16 135 84 160
2003 DC, MD, CO, MO, AK, PA, NJ, SC 47 15 277 85 324
2004 (Draft) IN, MI, IL, OH, WA, OR, MD, VA, NC 69 23 232 77 301
Net Overall 161 17 764 83 925
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Trend 2001 - 2004
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Trend Evolution of Top Fives
Top 5 Finding Protocols - Safety
2001 2002 2003 2004 - Draft
Electrical Safety Work Practices Electrical Safety Work Practices Electrical Safety Work Practices Electrical Safety Work Practices
Walking/Working Surfaces Means of Egress Fire Protection Walking/Working Surfaces
Means of Egress Fire Protection Means of Egress Fire Protection
Injuries/Illness Log Occupational Noise Walking/Working Surfaces Machinery/Machine Safeguarding
Hazard Communication Materials Handling Machinery/Machine Safeguarding Means of Egress
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Trend Evolution of Top Fives
Top 5 Finding Protocols Environmental
2001 2002 2003 2004 - Draft
Hazardous Waste Mgmt Petroleum, Oil, Lubricants Mgmt Petroleum, Oil, Lubricants Mgmt Petroleum, Oil, Lubricants Mgmt
Hazardous Materials Mgmt Hazardous Waste Mgmt Hazardous Waste Mgmt Hazardous Waste Mgmt
Petroleum, Oil, Lubricants Mgmt Storage Tank Mgmt Asbestos Mgmt Storage Tank Mgmt
Storage Tank Mgmt Solid Waste Mgmt Solid Waste Mgmt Hazardous Materials Mgmt
Wastewater Mgmt PCB Mgmt Water Quality Mgmt Wastewater Mgmt
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Trend NOAA's Shift to EMS and SEMS

1. Lets look at the root cause of our findings.
2. We use the MERT system
3. M Management
4. E External Force
5. R Resource
6. T - Training
7. A program in its infancy (Development) stage
   could expect most root causes to fall within the
   Management Emphasis grouping.
8. As the program matures(or in the Implementation
   stage), the root cause trend should gradually
   shift toward Resource and Training
9. Ultimately, the program reaches Sustainment
   when all root causes are attributed to External
   Force.

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Trend Shifting to EMS SEMS
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Trend Shifting to EMS SEMS
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Trend Shifting to EMS SEMS
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Recent Developments

1. NECSAS team met in May of 2004
2. Tier 2 rules and process were developed
3. Updated WHAM to address
4. Access, LOCAP comment, and changing finding
   status
5. WHAM web based and CD training for WHAM users
6. In the process of evaluating tablet PC to conduct
   assessments.
7. Tier 3 Questionnaires VFA integration.

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Recent Developments
Tier II Business Rule Discussion Points
Who will conduct Tier IIs? RECO/RSM What type
of QA process will be used if any? NECSAS
PM/Contractor PM ensure proper naming of
database/photos prior to upload. No other formal
QA process prior to upload. Who will upload to
WHAM? NECSAS PM/Contractor PM Will there be a
review of findings on WHAM? Facility Manager and
LECO will have 14-days to review Tier II findings
following upload to WHAM Track findings to
closure? Yes. LECO, in conjunction with
facility manager, will use existing LOCAP
function.
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Recent Developments
Tier II Business Rule Discussion Points -
Continued
Definition of a repeat finding? Would Tier II
finding be repeat if identified during a Tier I,
and vise versa? A previously identified finding
is again identified during a subsequent Tier I or
Tier II assessment. Assessor(s) will only use
the previous assessment in evaluating the
existence of a repeat finding. Time frame for
completion of Database and upload to WHAM
following completion of site visit? RECO/RSM Team
has 30-business days to complete the development
of Draft Tier II database. Training on the
process? NECSAS group recommended funding a three
day training class by reducing the number of
required Tier II assessment in FY 04. Training
would be provided to all RECO/RSMs and others
(new LECOs/CECOs etc)
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Recent Developments
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Recent Developments
Quick Review
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Recent Developments
VFA Top Level Facility Summary Screen
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Recent Developments
Tier III Questionnaires Safety Environmental
Compliance
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What to expect in FY05
Perpetual Calendar
FY 00/04/08 (I/V/IX...) FY 01/05/09 (II/VI/X) FY 02/06/10 (III/VII/XI) FY 03/07/11 (IV/VIII/XII)
DC/MD/VA3 CA8 AL/FL/GA4 AK10
IL/IN/OH5 CT/MA/RI1b LA/MS/TX6 CO
MI GU11 SC DE/NJ/PA2
NC HI11 MO/OK7
OR/WA9 ME/NH/VT1a
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What to expect in FY05

• See attached spreadsheet
• This list was emailed to all LECO, RECO, and RSM
  on 10/14/04.
• Tier I Site Selection Nominate your facilities.
  Our FY05 NOAA target is 25 to 30 facilities.
• Tier II Site Selection Coordination between
  LECO and RECO/RSM.
• Tier II will not take place until after the
  RECO/RSM have received training.
• Tier III questionnaires.

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QUESTIONS?