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PH FSS NOFA Webcast

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THE BASICS. Due Date: May 30, 2012, received by Grants.gov no later than 11:59:59 p.m. eastern time. Applications must be RECEIVED and VALIDATED – PowerPoint PPT presentation

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Title: PH FSS NOFA Webcast


1
PH FSS NOFA Webcast
  • CFDA 14.877

2
THE BASICS
  • Due Date May 30, 2012, received by Grants.gov
    no later than 115959 p.m. eastern time
  • Applications must be RECEIVED and VALIDATED by
    the deadline date and time
  • This may take 24-48 hours
  • DUNS number and CCR are still required
  • Funding Available Approximately 15 million
  • Waiver Requests To submit paper applications due
    15 days prior to the application deadline.

3
THE BASICS
  • Eligible Applicants
  • PHAs
  • Tribes/TDHEs
  • Joint applicants with a combined minimum of 25
    slots
  • Ineligble Applicants
  • Resident Associations
  • Nonprofit associations
  • Applicants must serve residents of conventional
    public housing or NAHASDA-assisted housing.

4
REQUEST
  • Please read the NOFA carefully.
  • Please read the General Section carefully.
  • Go to www.hud.gov/grants and click on Funds
    Available

5
Purpose of the FSS Program
  • To promote local strategies to coordinate the use
    of assistance under the Public Housing program
    with public and private resources to enable
    participants to obtain employment that leads to
    economic independence.
  • Reduce or eliminate the need for welfare
    assistance
  • Build family assets of participants through the
    FSS escrow account.

6
Changes from 2011
  • New Formula
  • 1 FSS Coordinator must serve 25 families
  • Each additional FSS Coordinator must serve 50
    families
  • So, 2 coordinators would serve 75 families, 3
    coordinators would serve 125 families, etc.
  • Part-time positions New this year
  • 15-24 families
  • New Form 52651 (HCV FSS Program Coordinator
    Funding Form)
  • Target Period October 1, 2010-September 30,
    2011

7
Number of PositionsRenewal Applicants
  • Renewal Applicants
  • To qualify for one full-time FSS Program
    Coordinator you must have served a minimum of 25
    families during the Target Period (October 1,
    2010-September 30, 2011)
  • UNLESS You were newly funded in 2010 or 2011
  • For renewal of additional positions grantees
    will have one year to meet the new formula, i.e.
    50 families per additional coordinator.

8
Number of Positions Renewal Applicants
  • Part-time Positions
  • If renewal applicants have not met the 25-slot
    minimum they are eligible to apply for a
    part-time position IF they have filled between
    15-24 slots during the target period.
  • NOTE These applicants will have to have an
    amended FSS Action Plan on file with the field
    office to reflect this.
  • REMEMBER If posted HUD PIC data is incorrect,
    we will accept ad hoc reports from applicants
    (for the same target period).

9
Number of Positions Renewal Applicants
  • Additional Positions to Expand FSS Program
  • Applicants may apply for additional positions if,
    during the target period, they have served 50
    more families than the previous level.
  • 1 program coordinator 25 families
  • 2 program coordinators 75 families
  • 3 program coordinators 125 families

10
Number of Positions New Applicants
  • New Applicants Have to have a HUD-approved FSS
    Action Plan on file with the local HUD field
    office approving a 25-slot program.
  • New applicants may apply for a part-time program
    as well (15-24 slots). The FSS Action Plan
    should reflect this.

11
Note for the Future
  • Update PIC
  • Consider your current FSS programs size
  • FILL your SLOTS!!

12
Eligible Participants
  • All program participants must be residents of
    conventional public housing or NAHASDA-assisted
    housing.
  • Section 8 residents are not eligible to be served
    by this grant.

13
NOFA Overview
  • 2009, 2010, and 2011 Grantees Renewal
    Applicants
  • All others considered new
  • New applicants will only be eligible for one
    full-time or one part-time FSS Coordinator
  • Grant only pays for salaries and fringe benefits
    of program coordinators.

14
Funding Structure
  • For Each Coordinator
  • Salary
  • up to 69,000 in salary and fringe for full-time
    positions
  • Up to 34,500 in salary and fringe for part-time
    positions
  • Remember to have salary comparables on file

15
Grant Term
  • All grants are for one year from the date of
    Grant Agreement, however
  • In 2011, HUD made FY10 and FY11 grant awards in
    June and September, so 2012 renewal grantees will
    find themselves in the position of having
    overlapping funds. Field offices will provide
    extensions.
  • Grant begins when the HUD-1044 is signed by HUD

16
Eligible Activities
  • Eligible
  • Salary and fringe benefits, up to 69,000 per
    coordinator for one year
  • Ineligible
  • Salary for the HCV FSS Coordinator
  • Services for residents
  • Administrative activities or costs
  • May not use funds to pay for a contract
    administrator or grant writer

17
Role of Program Coordinator
  • Responsible for
  • Linking FSS program participants to supportive
    services
  • Ensuring services included in participants
    contracts of participation are being provided
  • Ensuring participants are fulfilling their
    responsibilities
  • Ensuring escrow accounts are established and
    properly maintained
  • Work with Program Coordinating Committee and
    local service providers
  • Affirmatively Furthering Fair Housing
  • Job development
  • Outreach to residents with disabilities
  • Monitor the progress and evaluate overall success

18
Program Requirements
  • PHA must use a Program Coordinating Committee to
    secure the necessary resources to implement the
    FSS program.
  • See 24 CFR 984.202 for more information
  • You may share PCC between PH FSS, HCV FSS and
    ROSS-SC programs, if it meets all of their needs.

19
Program Requirements
  • Participating families must enter into a contract
    of participation. The contracts are designed to
    be for FIVE years.
  • THEREFORE, even though the grant term for this
    grant is ONE year, the PHA must be able to
    sustain its FSS program for FIVE years.
  • Think seriously before establishing a new
    Program. Not getting funded by HUD is NOT an
    acceptable reason to invalidate Contracts of
    Participation.

20
Program Requirements
  • Escrow Accounts
  • Must be computed using the guidelines set forth
    in 24 CFR 984.305.
  • Are REQUIRED for all FSS programs.

21
Putting Your Application Together Grants.gov
22
Instructions Download
23
Download Application Package
24
To open a form, move it from the left box to the
right box. It will open below the main
application SCROLL DOWN.If you have moved a
form to the right, the system will assume you
want to submit it and will not let you until you
fill in all of the mandatory (yellow) fields. If
you do not want to submit it, move it back to the
left.If a form is optional in the NOFA and does
not apply to you (e.g. SF LLL, FB EEO Survey) DO
NOT SUBMIT IT.
25
Putting Your Application Together
  1. Form SF-424 Application for Federal Assistance
    - Required
  2. SF-LLL Disclosure of Lobbying Activities -
    if applicable
  3. HUD-52651 this is key will tell HUD how many
    positions you have received and how
    many you are now applying for -
    Required
  4. HUD-2880 HUD Applicant/Recipient Disclosure
    Report Required
  5. HUD-2993 If applicable (only for those who
    request a waiver to
    submit a paper application)
  6. HUD-96011 Facsimile coversheet Required

26
Putting Your Application Together
  • HUD-2991 Certification of Consistency with
    Consolidated Plan OR a copy of the signed PHA
    Certification of Compliance for the applicants
    current Annual PHA Plan - Required
  • HUD-52752 Certification of Consistency with
    Indian Housing Plan Required
  • HUD-52755 Sample Contract Administrator
    Partnership Agreement (for troubled applicants
    only)

27
Putting Your Application Together
  • HUD-96010 This is the Logic Model Required
  • Attachments Form- Required to attach ad hoc
    report and forms in the Instructions Download.
  • Code of Conduct - if applicant PHA is not listed
    on HUD website. (http//www.hud.gov/offices/adm/g
    rants/codeofconduct/cconduct.cfm)

28
Putting Your Application TogetherPIC Data
29
HUDs PIC Data
30
Putting Your Application TogetherPIC Data
  • If HUDs data for the target period is incorrect,
    or if a PHA is not on our list, please submit
    your own data using information from your PHAs
    software/tracking system for the same target
    period.
  • You should count anyone who was under contract at
    any time during the target period.
  • Submit it as an attachment to your application.
  • Recommendation Submit it in the same format as
    the one provided by HUD with the same information

31
Putting Your Application Together The 52651
HCV(PH) FSS Funding Form
  • All applicants must complete Part I.
  • PHAs that currently administer PH FSS programs
    will also complete Part II.
  • PHAs not currently administering PH FSS programs
    will complete Parts I and III.

32
The 52651 Applicants with Previously Funded
Programs
  • Part IIA asks for previously funded positions,
    salaries for those positions AND salaries for
    positions you are requesting under this NOFA.
  • May not be 1 to 1, especially now that additional
    positions will require you to serve 50 slots
  • Enter fiscal year you were last funded under,
    e.g. 2008
  • Part IIB asks about new positions that you
    would like to fill
  • Part IIC totals for Parts A and B.

33
The 52651 PHAs NOT Currently Administering an FSS
Program
  • Part IIIA asks how many slots are in your
    HUD-Approved Action Plan.
  • Part IIIB You are only eligible for one
    full-time coordinator or one part-time
    coordinator
  • Part IIIC totals Part A and Part B.
  • All subject to the salary comparability
    requirement.

34
The 52651 Part-Time Positions
  • Requesting one part-time position
  • A PHA currently administering a PH FSS program -
    enter ½ (or .50) in Part II.C.1.
  • A PHA not currently administering a PH FSS
    program enter ½ (or .50) in Part III.C.1.

35
Putting Your Application Together What Are the
Policy Priorities?
  • They support HUDs Strategic Plan
  • The Policy Priorities that are relevant to FSS
  • POLICY PRIORITY 1 Job Creation/Employment
  • POLICY PRIORITY 4 Knowledge Sharing and
    Capacity Building
  • POLICY PRIORITY 5 Using Housing as a Platform
    for Improving Other Outcomes.
  • You must pick 2 in order to qualify for Policy
    Priority Status

36
Putting Your Application Together How to Qualify
for Policy Priorities
  • You qualify for policy priorities only by using
    the Logic Model correctly.
  • Use the drop-down lists
  • The NOFA provides detailed explanation for how to
    do this starting on p. 27.

37
Putting Your Application Together How to Qualify
for Policy Priorities
  • Example Policy Priority 1 - Job Creation/
    Employment
  • Step One, Select Under Services/Activities
  • Activity/output of Policy Priority- Job
    Creation/Employment- Partnership with Workforce
    Investment Board (WIB) to establish
    apprenticeship programs and/or job opportunities
  • AND/OR
  • Activity/output of Policy Priority-Job
    Creation/Employment- Partnerships with local
    unions to establish apprenticeship programs
    and/or job opportunities

38
Putting Your Application Together How to Qualify
for Policy Priorities
  • STEP TWO Select Under Outcomes
  • Policy Priority- Job Creation/Employment-Number
    of job placements as a result of partnerships
    with the Workforce Investment Board
  • AND/OR
  • Policy Priority- Job Creation/Employment-Number
    of job placements as a result of partnerships
    with local unions
  • AND/OR
  • Policy Priority-Job Creation/employment-Number
    of new apprenticeship programs established as a
    result of partnership(s) with Workforce
    Investment Board
  • AND/OR
  • Policy Priority-Job Creation/employment-Number
    of new apprenticeship programs established as a
    result of partnership(s) with local unions.

39
GS Threshold Requirements
  • General Section Requirements such as
  • Timely Receipt Requirements
  • Have a DUNS Number
  • Your CCR must be current (registration is good
    for only one year)
  • Please be sure to read the General Section
    carefully

40
Program Threshold Requirements for Renewal
Applicants
  • Eligibility
  • Performance and Capacity Requirements
  • Renewal Applicants
  • Review of submitted application materials
  • A review of the FSS Action Plan on file at the
    field office
  • Program performance including any audit findings
  • Prior Logic Model submissions
  • Budgetary reporting
  • Past Performance Review will be conducted on a
    Pass/Fail basis

41
Program Threshold Requirements for New Applicants
  • Eligibility
  • Performance and Capacity Requirements
  • New Applicants
  • Review of submitted application materials
  • Check to make sure theres an approved FSS Action
    Plan on file at the field office
  • Adherence to reporting requirements on other HUD
    programs
  • Past Performance Review will be conducted on a
    Pass/Fail basis

42
Program Requirements for Application Submission
  • Salary comparables keep on file/no need to
    submit
  • FSS Action Plan Has to be for PH FSS.
  • 24 CFR 984.201
  • Troubled PHAs must submit a Contract
    Administrator Partnership Agreement
  • If you are PHAS troubled in any area by the
    deadline date for this NOFA, you MUST have a
    CAPA even if you will not be troubled soon!!
    IF the GMC sends a deficiency for this DO ONE!

43
Curable Deficiencies
  • If you submit the old PH FSS Form and not the new
    required form, you will be able to submit the new
    form (New Form 52651)
  • Youre a troubled PHA and do not submit a
    Contract Administrator Partnership Agreement
  • Make sure to follow the instructions provided by
    the Grants Management Center for submitting
    information to cure any deficiency.

44
Whats NOT Required?
  • NO BUDGET
  • NO RATING FACTORS
  • NO NARRATIVES REQUIRED

45
Funding Categories
  • Category 1 Applicants funded in fiscal years
    2009, 2010, or 2011 that meet the requirements of
    the NOFA
  • Category 2 Applicants currently administering
    previously-funded FSS programs that were not
    funded in fiscal years 2009, 2010, or 2011
  • Category 3 Applicants that do not currently
    administer an FSS program that have an approved
    FSS Action Plan
  • Category 4 A PHA or tribe that wishes to expand
    its FSS program and has filled the required
    number of slots during the target period.

46
Order of Funding
  • Category 1 HUD will first fund eligible renewal
    positions for Policy Priority applicants in a
    round-robin fashion, first with all eligible
    applicants getting one position, then a second,
    etc. until there are insufficient funds for all
    eligible renewal positions.
  • In that final round, order of funding will be
    determined based on the highest percentage of
    families with increased earned income.
  • If necessary, the of ACC units for PHAs or FCAS
    units for tribes will be used as a tie breaker
    giving preference to the smallest number of
    ACC/FCAS units first.

47
Order of Funding
  • Category 1 If funding is sufficient for all
    renewals of Policy Priority applicants but not
    for non-Policy Priority applicants, a round robin
    approach will be used as described earlier.
  • Categories 2 and 3 will be funded in a similar
    fashion.
  • Category 4 If funding remains, HUD will again
    fund Policy Priority applicants (and then
    non-Policy Priority applicants) in a round-robin
    fashion beginning with those applicants that
    qualify for a second position.

48
Filling Out the Forms
  • Forms in the Instructions Download most are
    fillable, you can save them and then attach them.
  • NOTE The 52755 and 52752 are not. Please type
    these, scan and attach, or fax them using the fax
    coversheet generated with your application.

49
Application Requirements Form SF-424
  • SF-424 DO THIS FIRST it will fill in sections
    of other forms automatically
  • Found in mandatory forms
  • 2 Type of Application new or renewal
  • Federal Identifier 5a PHA code
  • 5b Federal Award Identifier is only for
    renewals enter your most current FSS grant
    number.

50
Application Requirements Form SF-424
  • 9 Applicant Type is where you indicate what
    type of organization you are
  • L Public/Indian Housing Authority
  • Tribes/TDHEs may be I or K
  • 10, 11, 12 and 13 are pre-populated. Dont
    change them!

51
Application Requirements Form SF-424
  • 15 - Descriptive Title of Applicants Project
    can be Anytown PHA FSS
  • 16 Congressional District of Applicant only
    fill in 16b if the project where you plan to
    implement the program is in a different
    congressional district from the main office.
    This is used to notify Congress.
  • 17 Project proposed start and end date
    Estimate it - Jan 1 2013-Dec 31 2014 is fine.
    If you are a renewal, you may use the end date of
    your FY11 grant as the start date.

52
Application Requirements Form SF-424
  • 18 Estimated Funding
  • 18a is THE AMOUNT YOU ARE REQUESTING
  • All others can be left blank
  • 19 - State review is not required by HUD

53
Application Requirements Form SF-LLL
  • SF-LLL Disclosure of Lobbying Activities (if
    applicable)
  • Found in Optional Documents called Disclosure
    of Lobbying Activities
  • SF-LLL-A Disclosure of Lobbying Activities
    Continuation Sheet (if applicable)
  • You can either download it from HUDCLIPS or make
    one up yourself. Its basically a blank piece of
    paper.
  • IF IT IS NOT APPLICABLE, DO NOT MOVE IT OVER, DO
    NOT SEND IT IN

54
Application Requirements Form 2991
  • HUD-2991 Certification of Consistency with
    Consolidated Plan OR copy of the signed PHA
    Certification of Compliance for the current
    Annual PHA Plan
  • 2991 Found in Instructions Download
  • Everyone needs either this one or the HUD-52752
  • It is NOT signed by the PHA, so GET STARTED on
    this process Signed by whoever develops the Con
    Plan for CDBG usually a city/county planning
    office

55
Application RequirementsForm 52752
  • HUD-52752 Certification of Consistency with
    Indian Housing Plan (if applicable)
  • Found in Instructions Download
  • called HUD-52752
  • Everyone needs either this one or the HUD-2991
  • One is required for each Tribe/TDHE to be served.
  • Signed by the office that manages the I-CDBG
    funding

56
Application Requirements HUD-2880
  • HUD-2880 Applicant/Recipient Disclosure/Update
    Report
  • Found in Optional Documents but is Required
  • called HUD Applicant-Recipient Disclosure
    Report
  • Signature signs upon submission

57
The HUD-2880 (continued)
  • Question 2 in Threshold Determinations applies
    only to THIS grant application.
  • Answer to question 1 Are you applying for
    assistance for a specific project or activity?
    is YES
  • Answer to question 2 Have you received or do you
    expect to receive assistance within the
    jurisdiction of the Department (HUD) involving
    the project or activity in this application, in
    excess of 200,000 during this fiscal year (Oct.
    1 -Sep. 30)? should only be YES if you are
    requesting more than 200,000 for THIS grant for
    the FIRST YEAR. MANY OF YOU WILL BE NO
  • IF YOU ANSWER YES TO BOTH YOU MUST FILL OUT PARTS
    II OR III.
  • Most of you that need to enter ANYTHING in parts
    II or III will enter N/A.

58
Application RequirementFacsimile Transmittal
  • HUD-96011 Facsimile Transmittal
  • Required of all applicants even if not
    transmitting any faxes (indicate no faxes with
    this submission and 1 for number of pages)
  • Found in Mandatory Documents called HUD
    Facsimile Transmittal
  • FAX NUMBERS (same as 2011)
  • 1-800-HUD-1010 toll free
  • 215-825-8798 - non-toll free

59
Additional Note on Faxes
  • Use HUD-96011 as the cover sheet if you submit
    any fax attachments or they will NOT be read.
  • Entire applications submitted by fax will NOT be
    accepted
  • Use a separate HUD-96011 cover sheet for each
    document and fax separately
  • If you downloaded the application more than once,
    make sure that you use the fax cover sheet that
    came with the version of the application that you
    ultimately submit
  • If you re-submit electronically, you must wait
    for validation, then re-fax all faxes!

60
Application Requirements Logic Model
  • Logic Model HUD 96010
  • Found in Instructions Download
  • Excel File (dont make into a PDF)
  • You may want to watch a past webcast on the Logic
    Model
  • Archived webcast for HUD's FY2011 General Section
    Policies and Logic Model Training

61
Application Requirements Logic Model
  • Enable macros read directions re security
    settings
  • Drop down menus
  • Year 1 ONLY
  • Priorities/needs/activities/outcomes DO NOT need
    to be 11

62
Webcasts
  • www.hud.gov
  • click on Resources
  • Click on Webcasts

63
Finding an Archived Webcast
64
Reporting
  • Logic Model reporting is ANNUAL instead of
    semi-annual.
  • Reports are due 30 days after your grant has
    ended.
  • Annual Reporting also includes the Federal
    Financial Report SF-425
  • You also have to report on the 50058 regularly

65
Reminder!
  • All applicants must submit a Code of Conduct that
    has been approved by their Field Office
  • UNLESS your organization is listed on the Code
    of Conduct page http//www.hud.gov/offices/adm/gra
    nts/codeofconduct/cconduct.cfm and none of the
    following have changed
  • Executive director
  • Address
  • Organization name

66
AFFH
  • No Affirmatively Furthering Fair Housing
    certification. Instead the NOFA identifies
    actions that must be taken by the PH FSS
    Coordinator. (p.20)
  • Be sure to document compliance in your program
    records/files

67
Section 3
  • FSS is subject to Section 3 requirements.
  • There are separate reporting requirements that
    have been required in the past which include an
    annual HUD-60002 paper or online submission
  • Section 3 is getting serious about this and may
    in the future impose penalties for non-reporting
    that may include in-eligibility for future
    funding.
  • Do not send reporting with your FSS application.

68
First Time Registration Process
  • Obtain Data Universal Number System (DUNS)
    Number.
  • Register with the Central Contractor Registration
    (CCR)
  • Register a user name and password (Authorized
    Organization Representative AOR ID) at
    Grants.gov
  • The applicant organizations E-Business Point of
    Contact (E-Biz POC) logs in to Grants.gov to
    grant authority to the Authorized Organization
    Representative (AOR)
  • The AOR confirms his or her status as ?authorized
    applicant? to submit an application on behalf of
    the organization.
  • If you arent already registered, BEGIN YOUR
    REGISTRATION PROCESS IMMEDIATELY!
  • If your Authorized Representative has left,
    follow registration steps 3-5 to have a new one
    registered and authorized to submit the
    application.
  • Incomplete registration was the most common error
    and resulted in applicants not receiving
    funding.

69
Renewal/Update Registration Process for CCR POCs
  • You must renew your CCR Registration annually
  • Registrations in CCR are active for one year.
  • The CCR registrant is notified by email one month
    prior to the registration expiration date that
    the CCR registration will be expiring.
  • The email provides instructions for how to
    update/renew the CCR registration.
  • Please read the General Section for more
    information.
  • You can also go to www.ccr.gov

70
Registration Process
  • If you changed your eBusiness Point of Contact,
    in the CCR Registration, make sure that the new
    eBusiness Point of Contact has also granted
    permission to the person submitting the
    application to be the Authorized Organizational
    Representative (AOR)

71
Application Submission
  • Please see the NOFA for a checklist of required
    application content
  • You do not have to submit this checklist

72
Submission through Grants.gov
  • HUD is using Adobe Forms in the Grants.gov
    application packages. They are compatible with
    Microsoft Windows Vista operating system, Apple
    Macintosh computers and Microsoft Office 2007.
  • See General Section for information on
    downloading the latest version of Adobe Reader.
  • Before you can view and complete the application
    you MUST have a compatible Adobe Reader
    installed.
  • Some forms are only fillable and not saveable
    unless you have Adobe Professional, some are not
    fillable.
  • If you have Adobe Professional, you may need to
    re-set your DEFAULT please see the General
    Section for more information.

73
Application Submission
  • Application forms in the Instruction Download
    should be saved to your hard drive, completed and
    then attached to your electronic application
    package for submission to Grants.gov.
  • DO NOT download the application and save to or
    attempt to upload from a USB flash drive.
    Applicants have had difficulty with this in the
    past. Save and upload from your hard-drive.
  • If more than one person is working on the
    application package, all must be using the same
    software version.

74
Application Requirements - Attachments
  • Please label your attachments clearly see
    General Section for more information please
    name it EXACTLY what it is and who you are if you
    can.
  • Please use the Logic model Naming conventions in
    the Logic Model instructions in the form
  • File Names with more than 50 characters (HUD
    recommends 32), special characters or spaces will
    result in a rejection for a VirusDetect error
  • Failure to follow attachment naming requirements
    may result in rejected applications.

75
Application Submission Reminder!
  • In the Grants.gov application package only the
    Adobe forms, such as the SF-424, are identified
    as mandatory documents.
  • HOWEVER, the Logic Model and other application
    forms ARE ALSO REQUIRED of all applicants. These
    forms are included in the optional documents
    section or in the Instructions Download.

76
Submitting Your Application
  • When attaching documents use ONLY the formats
    indicated in the General Section
  • Grants.gov recommends using Internet Explorer to
    submit applications.
  • If you zip your attachments, use only WINZIP
  • Zip in only normal or maximum options
  • See General Section for more information.

77
Submitting Your Application
  • Most PDF forms are only saveable if you have
    Adobe Professional 8.0 or higher.
  • If you do not have Acrobat Professional, fill out
    the form and PRINT IT OUT and FAX IT IN with the
    FAX COVER SHEET
  • Fax number can be found in the General Section of
    the NOFA. DO NOT fax to program office!
  • I recommend faxing everything that you attach,
    just in case.

78
Submitting Your Application
  • If you choose to attach saved PDF files, please,
    after you save them, open them back up again to
    see if what you entered is really saved.
  • If you have just the free version of Acrobat
    READER, you WILL NOT BE ABLE TO SAVE you will
    probably just be saving a blank form.

79
Application Hints
  • General Section publication also has LOTS of
    information on registering
  • Hint when you are at the grants.gov Download
    Application Package page, enter only the CFDA
    number. Do not put anything in the other boxes.
  • Register for updates with grants.gov
  • You will be given the option when you go to
    download the application/instructions.
  • Watch the Funds Available page for FAQs and
    these slides.

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Grants.gov
  • Register EARLY
  • If you havent already registered with
    Grants.gov, do it now.
  • Registration checklist and other information at
    www.grants.gov/GetStarted
  • View webcast on electronic registration and
    application submission on HUD website.

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Once Youve Submitted Your Application
  • Upon successful submission, applicants will
    receive an e-mail notification confirming receipt
    and indicating that the application is being
    validated.
  • The validation process will be completed in
    approximately 24 to 48 hours.
  • You will then get a validation email. It is only
    at this point that you can breathe.
  • You may re-submit as many times as you want. The
    last validated submission will be reviewed.
  • REMEMBER If you re-submit electronically, you
    must re-submit your faxes.

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Once Youve Submitted Your Application
  • If the application does not pass the validation
    check, it will be rejected and the applicant
    notified of the reason for the rejected
    application.
  • DO NOT ASSUME that the application has been
    successfully submitted until you receive the
    validation notice.
  • If a rejection notice is received, you must
    correct the error and resubmit.
  • If you are rejected and you receive the rejection
    after the deadline, you will have a 24 hour
    grace period from your rejection notice to
    re-submit.

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Application Status
  • You can check on grants.gov to see the status of
    your application
  • HUD has received the application you submitted
    when it says Your application has been reviewed
    by the Grantor agency and assigned an Agency
    Tracking Number. That means its been received
    and validated. Theres nothing else that
    Grants.gov can tell you after this. Now, you
    wait.

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Application Hint
  • If there is a problem with your application
    submission, an email will be sent to the person
    designated in your REGISTRATION, not in your
    APPLICATION because we will not have been able to
    read your application yet.
  • Make sure that the person designated in your
    REGISTRATION is checking his/her email in
    anticipation of a validation email.

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Another Application Hint
  • Make sure that someone will be available to cure
    deficiencies, both at time of application
    submission and during the competition processing
    time!
  • This could be a while after submission if the
    point of contact for the application goes on
    vacation, designate someone to cover for them.
  • In FY11, the GMC sent faxes, but also alerted
    applicants by email that a fax was coming.
  • If the fax didnt go through, they send it snail
    mail.

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Other hints
  • SAVE every email correspondence, email
    validation, the log number/call number every time
    you call the help desk, etc. These may become
    crucial if there is a problem.
  • SAVE all fax transmission sheets that your fax
    machine produces.

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Help with Grants.gov
  • For help with Grants.gov process, please call
  • 1-800-518-GRANTS or send an email to
    support_at_grants.gov
  • Check grants-gov.blogspot.com
  • Please do not call the Program office with
    Grants.gov questions

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Important Resources
  • Funds Available Page lots of good info here
  • http//www.hud.gov/offices/adm/grants/fundsavail.c
    fm
  • Or - Go to www.hud.gov, - grants funds
    available
  • On this page, scroll down to find links to
    program NOFAs. (check back here for FAQs)

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Reminders from the GMC Common Curable
Deficiencies
  • Logic Model
  • Year 1 only is required.
  • Complete all columns, including column 7
    (evaluation tools) Sections A-E
  • 2880
  • Part I if you answer YES to both Question 1
    and Question 2, you MUST complete Part II and
    Part III.
  • If you indicated YES to both questions in Part I
    and have no information to report in Part II and
    Part III, you must indicate N/A.

90
Reminders from the GMCCommon Curable Deficiencies
  • Certification of Consistency with the Con Plan
    (2991) or Indian Housing Plan (52752)
  • ALL applicants are required to have one or the
    other or acceptable alternative
  • Indicate PH-FSS program for the name of the
    Federal Program to which you are applying
  • MUST have signature and date

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How to Find Me
  • Via email Dina.Lehmann-Kim_at_hud.gov
  • Via telephone 202-402-2430
  • When leaving a voicemail, try to leave your
    specific question so I can leave you a specific
    answer!
  • Back-up Ron Ashford, Director, Public Housing
    Supportive Services
  • Ronald.T.Ashford_at_hud.gov, or 202-402-4258.
  • Thank you!
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