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Personnel Security Program

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Title: Personnel Security Program Subject: Orientation for Security Managers Author: Brendon A. Xiques Description: Revise as required. Principal Author: Sarah M. Major – PowerPoint PPT presentation

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Title: Personnel Security Program


1
PERSONNEL SECURITY PROGRAM
ACofS, Security HQ USAINSCOM Fort Belvoir, VA
22060-5246
2
PERSONNEL SECURITY PROGRAM
  • What are we are going to tell you?
  • Review the Personnel Security Process from the
    point where you are notified a soldier is coming,
    to his/her departure or retirement.
  • Along the way, we will discuss
  • Expediting clearance actions
  • All the forms involved
  • What records need to be maintained
  • How to sort records

3
PERSONNEL SECURITY PROGRAM
This is Important Work
Because the government is so completely
dependent on cleared personnel to safeguard
classified information, the personnel security
system is at the very heart of the governments
security mission. Without adequate personnel
screening, the rest of the security mission would
be a worthless facade and a waste of
resources... ...the personnel security system
will remain the centerpiece of the Federal
Security System... DoD/DCI Joint Security
Commission Report, Redefining Security, 28 Feb 94.
4
PERSONNEL SECURITY PROGRAM
Definition The process by which the
trustworthiness of persons to handle classified
materials is determined. Purpose To protect
the national security interests of the United
States by ensuring the reliability and
trustworthiness of those to whom information
vital to those interests is entrusted.
Principal Objective To ensure that only
eligible individuals are given access to
classified information or materials and to ensure
that those individuals remain suitable for
continued access to classified information or
material.
5
PERSONNEL SECURITY PROGRAM
  • The Clearance
  • Clearance official affirmation of trust
    awarded an individual based on a favorably
    completed investigation. The license to grant
    access
  • level of access is determined locally
    Commanders control.
  • Clearance and access are different .
  • having a clearance does not require that access
    be granted.

6
PERSONNEL SECURITY PROGRAM
  • The Clearance
  • Interim Clearances
  • Commanders may grant provided the investigative
    requirements of AR 380-67, para 3-400 and 3-401
    are met.
  • Commanders may not grant access to SCI!
  • Final Clearances
  • granted by US Army Personnel Central Clearance
    Facility (CCF).

7
PERSONNEL SECURITY PROGRAM
Get a Life!
  • Three lifespans concern us
  • Investigation - It lives for five years, except
    during a moratorium.
  • Clearance - It lives as long as the investigation
    is considered alive or valid but it can be
    killed - by derogatory information before the
    investigation lapses.
  • Access - Local commanders create and destroy at
    will based on the needs of the organization.
    The life of your access depends on Need to Know.

8
PERSONNEL SECURITY PROGRAM
  • Incoming Soldiers
  • 1. Talk to your S1 to find out who is coming and
    when.
  • 2. Determine where the soldier is currently
    assigned.
  • 3. Appoint a sponsor. Ensure that a welcome
    letter is sent to soldier and include clearance
    information and your telephone number.
  • 4. Contact the soldier and the losing unit
    security office.
  • Call / write / FAX G2 to check clearance status
    of incoming personnel (OCONUS units).
  • Bottom Line - identify all incoming personnel.
    Never let someone arrive unless you know their
    clearance status in advance.

9
PERSONNEL SECURITY PROGRAM
Incoming Soldiers
  • If they are cleared and SCI eligible
  • Request Green Mailer/DA Form 873 from CCF via
    message or by DA Form 5247-R (fax or mail).
  • Request a TIS from the losing unit if still at
    unit or request report of de-brief (if departed
    from unit).
  • Call CCF for verbal authorization to
    indoctrinate (if soldier arrives with no notice).
  • Call or e-mail G2 if you need assistance.
  • Phone (703) 428-4376 or DSN 328-4376
  • E-mail ldlowri_at_inscom.army.mil

10
PERSONNEL SECURITY PROGRAM
Incoming Soldiers
  • Transfer-In-Status TIS process by which an
    SCI indoctrinated person moves from one
    assignment to another without being de-briefed.
    Individuals with waivers are exception, unless in
    CMF 33 or 98.
  • Process
  • Gaining command requests the losing command
    initiate a TIS.
  • The losing command completes action with formal
    message.
  • A message may be sent by losing command to ask
    if individual will need SCI access at new
    station, if the gaining command doesnt request.

11
PERSONNEL SECURITY PROGRAM
Incoming Soldiers
If a soldier arrives without a clearance 1.
Submit PSI packet via EPSQ to DSS or OPM
immediately . 2. Check block 6 of DD Form 1879
for advance notice of NAC results (for DSS
cases). 3. If individual had a NAC before and it
is less than 5 yrs old, submit compelling need
request to CCF quickly. 4. Otherwise, wait
until NAC is completed, then submit compelling
need to CCF, by most expeditious means. 5. If
you do not receive advanced notification of NAC
closure, call CCF or the G2.
12
PERSONNEL SECURITY PROGRAM
Submitting Requests for Investigation
  • All civilian personnel initial investigations
    and periodic re-investigations (PRs) are
    submitted to OPM using a hard copy of the EPSQ or
    the SF86 and the OPM cover sheet. Send packages
    to
  • U.S Office of Personnel Management
  • Federal Investigations Processing Center
  • P.O. Box 618
  • 1137 Branchton Rd.
  • Boyers, PA 16018-0618
  • All military and contractor personnel submit
    EPSQ packages to DSS. All DSS cases must be
    submitted electronically.

13
PERSONNEL SECURITY PROGRAM
  • Periodic Re-Investigations (PRs)
  • Submit before the 5 year mark of the
    investigation date, but not before the 4 ½ year
    point!
  • Packages are submitted to DSS (EPSQ
    electronically) or to OPM (EPSQ hard copy) as
    appropriate.

14
PERSONNEL SECURITY PROGRAM
  • Verification Of Data
  • Prior to submission of initial investigation
    packet to DSS or OPM verify
  • Citizenship of individual, date and place of
    birth.
  • Most recent claimed education.
  • Education may be verified through personnel
    records, data bases, or diploma.
  • For DSS cases If you cannot verify, indicate
    so in item 18 of DD Form 1879.
  • For OPM cases Complete the education block on
    the OPM cover sheet.

15
PERSONNEL SECURITY PROGRAM
  • Spouse National Agency Check/
  • Local Agency Check (NACLC)
  • A NACLC on the employees spouse/cohabitant is
    part of an SSBI.
  • If marriage/cohabitation occurs to foreign
    national
  • Initiate NACLC on the spouse/cohabitant
  • Send SF 86 and DD Form 1879 to CCF
  • CCF will submit packet to DSS and notify the
    command of continued eligibility or ineligibility
    for a clearance.
  • If marriage occurs to US Citizen subsequent to
    SSBI, the NACLC is conducted during the next PR
    investigation.

16
PERSONNEL SECURITY PROGRAM
  • Non-Disclosure Agreements (NdAs)
  • Legally binding agreement required prior to
    actual access to classified information.
  • SF 312 (Collateral) SF 1847-1 (SCI) DD 2836
    (SAP) Form 4414 (HCS).
  • Records
  • SF 312 - send to
  • Enlisted personnel Commander, U.S. Army
    Enlisted Records Evaluation Center, ATTN
    PCRE-FS, Fort Benjamin Harrison, IN 46249-5301.
  • Officers U.S. Total Army Personnel Command,
    ATTN TAPC-MSR, Alexandria, VA 22332-0400.

17
PERSONNEL SECURITY PROGRAM
Non-Disclosure Agreements (NdAs)
  • Records (Contd)
  • SF 312 (contd)
  • Civilians original form retained in the
    official personnel file.
  • SF 1847-1 forward original forms to G2
    monthly in alphabetical order with a typed cover
    memorandum listing all names in alphabetical
    order.
  • DD 2836 (SAP) varies according to program
    check with the individual Program Security
    Manager (PSM).
  • Form 4414 (HCS) file the original form in the
    individuals local security file.

18
PERSONNEL SECURITY PROGRAM
SCI Access Management
  • No formal billet structure required -
    informal justification (written) suffices.
  • B justifications forwarded to INSCOM -
    specific format required.
  • Numbering Required for Administration
  • Numbering System - 20XXSSSSS
  • 20 INSCOM / XX MSC / SSSSS unit assigns
  • Annual SCI Access Report required IAW AR 380-28.

19
PERSONNEL SECURITY PROGRAM
  • Reporting Adverse Information
  • Credible derogatory information outlined in AR
    380-67 and DoD 5200.2-R.
  • Report information on both cleared and
    uncleared personnel to CCF via DA Form 5248-R.
  • Always include the commanders recommendation
    and fully support reasoning in writing.
  • Reporting derogatory information does not
    always mean the individual will lose his/her
    clearance.

20
PERSONNEL SECURITY PROGRAM
Suspension of Access / Revocation of Clearance
  • Access
  • Controlled by Commanders.
  • Suspensions can be done locally with sufficient
    reason (in writing) and may not exceed 90 days
    without CCFs consent.
  • Clearance
  • Revocation actions controlled by CCF.
  • Always a formal process - written notification
    by CCF.
  • Individuals right of appeal.

21
PERSONNEL SECURITY PROGRAM
  • Process of Revocation
  • Steps
  • Individual receives a Statement of Reason from
    CCF stating CCFs intention to deny clearance.
  • Individual has the opportunity to refute /
    mitigate this letter.
  • CCF responds with either reinstatement or a
    Letter of Denial of Security Clearance.
  • The individual has a right to appeal the
    decision (details on the next slide).

22
PERSONNEL SECURITY PROGRAM
  • Letter Of Denial - Individuals Rights
  • Right of appeal/personal appearance before an
    Admin Judge.
  • personal appearance scheduled (30 days)
  • individual may be represented by counsel (own
    expense)
  • only appellant lawyer permitted at hearing
  • individual may make oral presentation and
    present documents relevant to the case.
  • The judge generally forwards a written
    recommendation to the Personnel Security Appeals
    Board (PSAB) within 30 calendar days.
  • PSAB renders decisions notifies CCF
    notifies the individual of the results.

23
PERSONNEL SECURITY PROGRAM
  • Program Management Issues
  • Investigative Dossiers
  • Foreign National Contacts
  • Foreign Travel
  • Visit Certifications
  • Record Keeping
  • Debriefs/Retirements/Out Processing

24
PERSONNEL SECURITY PROGRAM
  • Investigative Dossier Requests
  • Individuals may request their investigative
    dossier under the Freedom of Information Act.
  • full name, SSN, DOB POB must be provided
  • signature must be notarized by a Commissioned
    Officer.
  • Request should be sent to
  • U.S. Army Intelligence and Security Command
  • Freedom of Information/Privacy Office
  • Attn IAMG-CIC-FOI/PO
  • Fort George G. Meade, MD 20755-5995

25
PERSONNEL SECURITY PROGRAM
  • Foreign National Contacts
  • Reporting of foreign contact is usually
    restricted to identifiable exploitation attempts,
    such as an individual being approached by a
    person attempting to gain unauthorized access to
    classified information.
  • Routine reporting of incidental foreign
    contacts is not normally required.
  • See AR 380-67 for specific guidance.

26
PERSONNEL SECURITY PROGRAM
  • Reporting Foreign Travel
  • Report foreign travel (unofficial and
    official).
  • AT/FP training is required prior to PCS, TDY,
    or leave orders outside the U.S. and its
    territories or possessions.
  • Maintain a record of travel dates and countries
    visited.
  • DoD Foreign Clearance Guide (FCG) 4500.54-G, 5
    Feb 94
  • Department of State travel advisories available
    on the web.
  • Area clearance required from US authorities for
    visits to certain areas.
  • No Restrictions, but keep records for your next
    PR.

27
PERSONNEL SECURITY PROGRAM
  • Visit Certification Policy
  • Passing clearances to another location
  • The authorized DI/Trigraphs of SI/TK/G/B/HCS
    are unclassified.
  • The fact of COMINT categories is unclassified.
  • However, SSNs are protected under the Privacy
    Act and are For Official Use Only. Use secure
    transmission whenever possible (see AR 380-5,
    Chapter 5).

28
PERSONNEL SECURITY PROGRAM
  • Record Keeping
  • Individual personnel files
  • - Green mailer/TIS message/debrief message
  • - Copy of DA Form 873
  • - DD 1847, SCI indoctrination memorandum
  • - Visit/Perm Certifications
  • - Adverse information (if any)
  • - Foreign contact/travel information
  • - Security education/training records
  • Master personnel list/record with age of
    investigations.

29
PERSONNEL SECURITY PROGRAM
  • Debrief / Retirement / Out-Processing
  • Cancel visitor/perm certifications pertaining
    to the debriefed individual.
  • NdA Disposition
  • - Sign DA Form 2962, Security Termination
    Statement and retain for 2 years. When this form
    is signed, access ends.
  • - Remind individual of the on-going
    responsibility to protect national security
    information.
  • Administrative Debrief

30
PERSONNEL SECURITY PROGRAM
A Final Word
  • We love nothing more than preventing needless
    time lost for the lengthy clearance process.
  • Never let a soldier arrive without a clearance
    or having initiated an investigation.
  • When you have problems ask for our help.

31
PERSONNEL SECURITY PROGRAM
Important Contacts
  • G2, Personnel Security
  • Mr. Luther D. Lowrie
  • DSN 328-4376/Com 703-428-4376
  • E-mail U ldlowri_at_inscom.army.mil
  • S ldlowri_at_inscom.army.smil.mil
  • CCF Customer Service 622-7613/2316
  • AF Adjudication Facility 969-2253/2001
  • Navy DONCAF 288-8880
  • Defense Investigative Service Operations
    Center, Columbus, OH - 1-888-282-7682

32
PERSONNEL SECURITY PROGRAM
ARE THERE ANY QUESTIONS?
ACofS, Security is a Service Organization.
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