Online Recruiting System

1
Online Recruiting System

• System Preview
• March 10 and 11, 2010
• Devonee Davis, System Expert
• Melia Olsen, Project Director
• Department of Personnel

2
Todays Meeting - Agenda

• Welcome
• Objectives
• Scope of Implementation
• Project Timeline - Key Dates
• NEOGOV Information
• Online Demonstration
• Project Team Initial Findings
• Project Team Next Steps
• Wrap Up

3
Objectives

• Provide a high level system overview of the
  functionality from the recruiter and job seeker
  perspectives
• Provide additional insight and information to
  assist with agency configuration input

4
Scope of Implementation

• Job posting, online job applications, applicant
  tracking, screening, requisition management, and
  reporting for state agencies
• Implement the standard product to keep costs low
  and simplify future maintenance
• No enhancements, automated data conversion, or
  interfaces with HRMS
• Extensive online support and training for the
  recruiter community

5
Project Timeline - Key Dates

• Finalize business decisions (e.g., layoff,
  certification, vet preference) March 31
• Configuration and initial testing March 31
• Train-the-trainer Training April 13/14 and 15/16
• PayDay FYIs May 10 and June 10
• Agency Recruiter training - May 3 thru June 18
• Supplemented with online training

6
Project Timeline - Key Dates

• Production labs (early entry for agencies) - June
• Go live for job seekers - July
• E-Recruiting decommissioning July 16 at Noon
• Closed to job seekers June 30
• Information available to agency recruiters thru
  July 16
• Information to support records requests available
  through DOP Central Administrator through
  retention period

7
NEOGOV Insight - HR Users
8
NEOGOV Insight Online Hiring Center
9
NEOGOV Insight Recruitment Life Cycle
10
Online Demonstration

• Recruiter / Analyst
• Build requisition with a supplemental question
• Create job posting
• Create exam plan and job posting with
  supplemental questionnaire
• Job Seeker
• Login as a returning job seeker
• Show job interest card
• Search for a job
• Apply for a job including responding to
  questionnaires and submitting materials

11
Online Demonstration

• Recruiter
• Perform activities
• Show scoring
• Create eligible and referral list
• Provide certified candidates to Hiring Manager

12
Project Team Initial Findings

• System is responsive
• Easy to configure (e.g., dont need developers to
  create forms or reports)
• Many standard reports as well as ad hoc reporting
  capability
• Easy to export information to Excel
• Great scoring potential/functionality
• Additional features Community Center
• Access to online resources
• Community of other recruiters in other states

13
Project Team Initial Findings

• Recruiters have the ability to format job
  postings (e.g., use of MS Word toolbar and spell
  check)
• Postings appear on careers.wa.gov immediately
• Recruiters can determine specified closing date
  and time
• Job Seekers can create multiple profiles and add
  unlimited attachments
• Job Seekers can be notified when jobs open via
  Job Interest Card feature

14
Project Team Initial Findings

• Scoring options are many, but may be less
  intuitive
• Using standard system, configuration options
  limited
• Applicants must contact a recruiter to withdraw
• Tools will be created to assist with Veterans
  preference calculations
• Not connected to HRMS, a process will be
  documented to assist employers with certification
• Security
• No way to protect standard templates (recruiter
  could inadvertently modify or archive)
• All Recruiter/Analysts names appear on certain
  drop down menus

15
Project Team - Next Steps

• Review agency configuration input, finalize
  configuration decisions
• Send out survey and analyze results
• Determine attendees for train-the-trainer
• Confirm training approach
• Prepare training materials for train-the-trainer
  and recruiter training sessions

16
Wrap-Up

• Questions?
• POCs may also submit questions to
• OLRStransitionmanagement_at_dop.wa.gov
• Todays presentation will be posted on POC web
  site
• For more information visit the DOP website
• http//www.dop.wa.gov/recruitment/RecruitmentShare
  dServices/