ISLAMIC REPUBLIC OF AFGHANISTAN MINISTRY OF FINANCE PROCUREMENT POLICY DIRECTORATE - PowerPoint PPT Presentation

About This Presentation
Title:

ISLAMIC REPUBLIC OF AFGHANISTAN MINISTRY OF FINANCE PROCUREMENT POLICY DIRECTORATE

Description:

islamic republic of afghanistan – PowerPoint PPT presentation

Number of Views:177
Avg rating:3.0/5.0
Slides: 31
Provided by: Ken1154
Category:

less

Transcript and Presenter's Notes

Title: ISLAMIC REPUBLIC OF AFGHANISTAN MINISTRY OF FINANCE PROCUREMENT POLICY DIRECTORATE


1
?????? ?????? ?????????
?????????? ?????? ???????
  • ISLAMIC REPUBLIC OF AFGHANISTANMINISTRY OF
    FINANCEPROCUREMENT POLICY DIRECTORATE

2
AFGHANISTAN
  • AFGHANISTAN
  • Landlocked and mountainous
  • South Asia
  • Heart of Asia
  • Connecting South East Asia with Central
    Western Asia

3
PUBLIC PROCUREMENT REFORM
  • May 2003 Procurement review carried out and a
    number of serious constraints were identified
  • Limited procurement capacity at all levels
  • Lack of best International practice based Legal
    Framework
  • Lack of ownership of procurement
  • No consistency in the structures of the line
    ministries
  • Lack of adequate Standards in procurement
  • The main priority/recommendations were as
    follows
  • Preparation of public Procurement Regulation
  • Establishment of Procurement Policy Unit
  • Adaption of regulations, SBDs to implement the
    PPL
  • Capacity Development Program on procurement
  • Institutional Development/arrangements

4
PUBLIC PROCUREMENT REFORM
  • Procurement Policy Unit
  • established August, 2006
  • policy and professional development, and as a
    performance monitoring organ in the field of
    procurement
  • Focusing on
  • Regulatory Framework
  • Institutional Development
  • Capacity Development
  • PMIS (e-GP)
  • Objectives
  • establish and ensure continuity of a transparent,
    accountable, efficient and effective IT based
    Public Procurement System in the country, based
    on sound legal and institutional framework where
    all the public procuring entities have fully
    developed capacities to perform their full
    procurement function.

5
PUBLIC PROCUREMENT REFORM
  • Regulatory Framework
  • Public Procurement Law October 2005 (amended
    twice and 3 time under process
  • Rules of Procedures for Public Procurement
  • SBD for Goods
  • SBD for Civil works (small)
  • SBD for Civil Works (Large and Plants)
  • RFP
  • SBD for Non-Consultancy Services
  • SBD for Health Sector
  • SRFQ for Works and Goods
  • Operational Manual for Appeal Review Mechanism
  • Operational Manual for SPC
  • 55 Policy Circulars

6
PUBLIC PROCUREMENT REFORM
  • Capacity Development
  • Since December, 2007 Training Institute
    with 15 staff
  • Standard Basic Training 2 week
  • Standard Intermediate Training 3 weeks
  • Special/Short Term trainings 3 to 4 days
  • 25 Procurement Capacity Building Officers
    (PCBOs)
  • 25 Procurement Controllers in 45 procuring
    entities
  • 50 Procurement Specialists

7
CAPACITY BUILDING
8
  • Institutional Development This Includes
  • Standardize and unify the Procurement Department
    Structure
  • Revising the Structure based on volume of work
    and budget
  • Revising TORs
  • 22 line Ministries have been completed

9
PUBLIC PROCUREMENT REFORM
  • Institutional Development This Includes
  • Standardize and unify the Procurement Department
    Structure
  • Revising the Structure based on volume of work
    and budget
  • Revising TORs
  • 22 line Ministries have been completed

10
PUBLIC PROCUREMENT REFORM
  • Procurement Management Information System (PMIS)
  • automated functions for communication
  • document management and Procurement Information
  • Enable users to develop monitoring evaluation
    skills
  • Support different stake holders making
    decisions by providing data and feed back
  • Develop a system of communication between
    various stake holders on procurement information
    to ensure a two-way flow of information
  • Institute a mechanism of data analysis
    information processing to fast track the
    implementation of the new procurement Law

11
PUBLIC PROCUREMENT REFORM
  • PMIS Cont.
  • facilitate compatibility of sharing information
    in local languages, simplifying the procedures,
    and reduction of costs in procurement practices.
  • create a website for dissemination of information
    on public procurement in Afghanistan.
  • Public Web Portal To provide the online facility
    of easy public access to standard procurement
    documents including
  • Procurement Law
  • Standard Bidding Documents
  • Appeal and Review
  • PPU Circulars
  • Procurement Rules of Procedures
  • PPU PMIS Modules To provide PPU with online
    services including
  • Monitoring / Reporting of procurement activities
    within procurement entities.
  • Preparing the list of Debarred Bidders.
  • Adding new procurement entities.

12
PUBLIC PROCUREMENT REFORM
  • PMIS Cont.
  • PMIS Modules for Line Ministries To provide
    electronic services for Procurement Entities
  • including
  • Procurement Plan Submission
  • Entering the Procurement Monitoring Data
  • Bidders Registration
  • Contract Awards
  • Bidding Opportunities
  • Public PMIS Modules To provide a data
    dissemination facility by dynamic contents to
    public users including
  • List of Registered Bidders
  • List of Debarred Suppliers
  • Bidding Opportunities
  • Contract Awards
  • Registering for Training

13
DATA FROM PMIS
14
PERFORMANCE DATA FROM PMIS
15
PERFORMANCE DATA FROM PMIS
16
PERFORMANCE DATA FROM PMIS
17
PERFORMANCE DATA FROM PMIS
18
PERFORMANCE DATA FROM PMIS
19
PERFORMANCE DATA FROM PMIS
20
PERFORMANCE DATA FROM PMIS
21
PUBLIC PROCUREMENT REFORM
  • Special Procurement Commission (SPC)
  • Established under PPL
  • Unlimited authority under the Law to grant
    approval for procurement contracts
  • Referred to SPC when beyond the Award Authority
    thresholds
  • Members
  • Minister of Finance Member and Chairman
  • Minister of Justice Member
  • Minister of Economy Member

22
PUBLIC PROCUREMENT REFORM
  • Contract Management Office (CMO)
  • Established as per PPL
  • Provides secretariat support to SPC in reviewing
    the documents

23
APPEAL AND REVIEW MECHANISM
  • Administrative Review Committee
  • Established as per PPL
  • Review bidders complains
  • Take Decisions
  • Members
  • Public and Private Sector

24
NATIONAL PROCUREMENT CONFRERNCE
  • When
  • November 05, 2013
  • Participants
  • Ministers
  • Deputy Ministers
  • Ambassadors
  • Heads of Donor Agencies
  • Heads of Procurement
  • Agenda
  • Impact of Procurement on Budget Execution and on
    on-budget finance
  • Procurement performance and related data
  • Implementation of Procurement law, Build Capacity
    to Decentralize Procurement
  • Conference Outcome
  • ┬áSynchronise all ministries to execute an IT
    based public procurement management with one
    procurement voice (law, policies and
    implementation).
  • Concrete actions by removing unnecessary approval
    layers, empowering procurement staff, and
    streamlining procurement performance to establish
    firm accountability of all funds expended in
    budget execution affecting procurement to prevent
    waste, fraud and abuse.
  • Remain within defined roles and responsibilities
    and act within the confines of the Constitution
    concerning procurement.

25
FUTURE PLAN
  • Regulatory Legal Framework
  • Issuance of SBDs in Pashto Language
  • Simplify Bidding Documents
  • Prepare Procurement Manual
  • Prepare Regulation on PPP
  • Prepare Regulation on Reverse Auction

26
FUTURE PLAN
  • Capacity Building
  • Strengthen/revise Training Curriculum for Basic
    and Intermediate
  • Prepare Advance Standard Training Curriculum
  • Develop Professionalized Procurement Module as
    Diploma courses

27
FUTURE PLAN
  • Institutional Development
  • All Ministries, independent Directorates and
    Provinces.

28
FUTURE PLAN
  • PMIS
  • e-Bid Submission
  • e-Contract Management
  • e-Purchasing
  • Reverse Auction
  • E-Learning

29
BOTTLENECKS
  • Low level of participation in PMIS by line
    Ministries
  • Low capacity and National and Particular at
    Sub-National Level
  • weak ICT infrastructure
  • Resistance to Change
  • No dedicated staff for PMIS data entry
  • Extra steps in the procurement process
    introduced by ministries that have no basis in
    law
  • Interference in procurement decisions by senior
    management
  • Interference by agencies having no mandate
  • Lack of understanding of procurement law among
    senior management
  • Fear of prosecution by AGO and other
    investigative bodies
  • Lack of authority of procurement officers
  • No Harmonization of Procurement Guidelines among
    the Donors
  • Lack of Coordination among the Donors
  • Lack of Power Delegation/Trust
  • Absence of Incentive/Reward Mechanism
  • Lack of Procurement Expertise

30
STEPS TO ADDRESS THE BOTTLENECKS
  • Effective dialogue between MOF, other ministries
    and key business associations to improve
    transparency and trust in public procurement
  • Mitigation/reduction of undue influences on
    contracting officials
  • Determine the best way to synchronize all
    ministries to execute on public procurement
  • With one procurement voice (law, policies
    and implementation)
  • Review procurement thresholds to avoid signature
    excess
  • Establish viable Procurement Offices within
    Provincial and Governors Offices
  • Determine how to reduce centralization and
    empower procurement staff
  • Build capacity at sub-national level
  • Devise strategies to organize and energize
    sub-national markets for goods and services
  • Strengthen and Expand the Capacity Development
    Program
  • Harmonization of Donor Guidelines and use of
    Country System
  • Build the Procurement Capacity of the
    Investigating bodies.
  • Apply reward and punishment mechanism
  • Enhance the Procurement Knowledge among senior
    management
Write a Comment
User Comments (0)
About PowerShow.com