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Knowledge Management


Knowledge Management Katrina Spooner Stephanie Arnaud Danny McLain Andy Hoyt Landon Bahler Introduction of Topics Today we will be covering: Knowledge Management What ... – PowerPoint PPT presentation

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Title: Knowledge Management

Knowledge Management
  • Katrina Spooner
  • Stephanie Arnaud
  • Danny McLain
  • Andy Hoyt
  • Landon Bahler

Introduction of Topics
  • Today we will be covering
  • Knowledge Management
  • What it is and how we use it
  • An overview of Digital Library technology and its
  • What is Meta Data and how we use it today
  • How we are using Digital Library Technology in
    the business world
  • Advantages and Disadvantages to Digital Library
  • An overview of Digital Library Products
  • What is Fedora and DSpace?

What is Knowledge Management?
  • Many Definitions are available for this because
    it is a very broad subject.
  • One definition says Knowledge Management is
    Capturing, organizing, and storing knowledge and
    experiences of individual workers and groups
    within an organization and making this
    information available to others in the
    organization. (AIHMA)
  • It can also be The collection, organization,
    analysis, and sharing of information held by
    workers and groups within an organization. (World
    Wide Learning)
  • Our project focuses on Knowledge management and
    how it is evolving into Digital Library technology

Digital Library Technology
  • According to Sun Microsystems Digital Library
    Technology is defined as The Electronic
    Extension of functions users typically perform
    and the resources they access in a traditional
  • Instead of going to a typical library with
    hardcopy books, people are starting to use
    information databases and web technology to get
    the information they need at a much faster and
    more efficient rate.
  • It is essentially bringing the library to your
    personal computers and we will discuss its
    implementation and how it helps users like us
    later on in our presentation

History of Digital Library Technology
  • Digital Library Technology has been evolving
    since the early 1990s but it was largely
  • The U.S National Science Foundation (NSF) and the
    U.K Joint Information Systems Committee (JISC)
    did much of the research for DL Technology in the
    early nineties. (SunMicro Systems)
  • They had three main goals for their program
  • 1. Create new technology, which users could find,
    deliver and exploit.
  • 2. Assemble information that was not otherwise
    accessible or useable due to technical barriers,
    distance, size, and other limits.
  • 3. Evaluate the impact of this new technology.

History Continued
  • In 1991, the World Wide Web was released. And it
    was not until 1995 that the Internet became very
    commercialized. By 2000, the Internet had
    exceeded their expectations with over 1 billion
    index able pages.
  • Search engines such as Google and Yahoo provide a
    searchable index of internet resources. These are
    broad examples of digital libraries and more
    detailed descriptions will be discussed in our
  • There are also other specialized search resources
    to help find certain content on the internet
    however much of the Digital Library technology is
    being used in companies to create networks and
    store data that is accessible to the companies
  • Cited from Sun Micro Systems

National Science Digital Library (NSDL)
  • Created by the National Science Foundation as
    part of the Digital Libraries Initiative.
  • Offers reputable sources on Science, Engineering,
    Techology, and Mathematics that is searchable
    from one location.
  • Information is added to the collection through a
    review process. It is cataloged, but the
    resources are not in one place.

  • A wiki provides a collaborative environment where
    individuals can contribute, edit, and review
  • Anyone can edit the information or create new
    information. http//
  • Wikipedia is a great example
  • There is software to create wikis such as TWiki
    in a corporate environment. http//

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  • Information about a file or other data
  • Important for searching resources in a digital
  • Can be stored in the resource itself or in an
    external database. http//
  • Examples ID3 Tags for MP3s, Information embedded
    in digital camera files

Internally Store Metadata
Externally Stored Metadata
Metadata Harvesting
  • A mechanism through which metadata can be shared
    between different systems
  • OAI-PMH created by the Open Archives Initiative
    is a major protocol for exchanging metadata
    consisting of a metadata repository and a
    harvester. http//
  • The National Science Digital Library uses OAI-PMH
    to answer requests from harvesters from other
    services. http//

Digital Library Technology in the Business World
  • Businesses are rapidly increasing their use of DL
    technology because it is helping them to be more
    efficient. All the information they need is at
    their fingertips, which makes sharing company
    information much faster.
  • Companies can create private or public networks
    to store information and make it available to the
    appropriate users. This allows employees of
    companies to share important information to many
    users and helps to control who is accessing the

  • Businesses need to be able to deliver rich
    digital content, and this is why digital library
    technology is so important. It takes the content
    from the company and organizes it so that it is
    available to users in a manageable way. It also
    allows users to search for the information they
    need quickly using metadata.
  • In AIS, Digital Libraries are used to spread new
    knowledge to a mass group by publishing articles
    on the Information System. It also provides free
    software which companies can use and then change
    to create exactly what they need. This saves time
    and money for companies because much of the
    research and development of these systems has
    already occurred.

  • For example, a Digital Library (DL) for business
    can be viewed as a means of doing Knowledge
    Management in a linked economy. Consider a
    scenario like this
  • A business consultant has knowledge about
    cost-saving ways of complying with international
    tax rules on transfer pricing. She is persuaded
    to become an author, to make her knowledge
    explicit, and to place it in the DL. It is in her
    interest to do this, because the DL software
    protects her rights, and pays royalties. So, from
    her point of view, the DL is a safe and efficient
    way of delivering her knowledge to customers. She
    sees her investment in knowledge repaid in more
    ways than she would get by traditional methods
    alone. (Walker)

Additional Advantages of DL Technology in Business
  • Digital Library technology has benefited
    businesses by making them more successful and
    accessible. By having the power to store data and
    access it at any time, users have been able to
    gain knowledge at an increasingly rapid rate.
  • Storing data and extracting it has become a much
    easier and more manageable task for content
  • New programs are always being created and adopted
    by companies to help increase efficiency and
    specialize the software to their needs.

Disadvantage of DL Technology in Business
  • There is really only one disadvantage to
    implementing a Digital Library within a business.
    Unfortunately, it is very expensive and time
    consuming to create one of these systems.
  • The funding issue is probably the single
    largest barrier to digital library development.

The Uses of a Digital Library for Individuals
  • You can gain access to the holdings of
    libraries worldwide through automated catalogs.
  • You are able to locate both physical and
    digitized versions of scholarly articles and
  • You can optimize searches, simultaneously
    search the Internet, commercial databases, and
    library collections.
  • You can save search results and conduct
    additional processing to narrow or qualify
  • From search results, you can click through to
    access the digitized content or locate additional
    items of interest.
  • Sun Microsystems. Digital Library Technology
    Trends. (2002) Available

  • Flexible Extensible Digital Object and
    Repository Architecture
  • What is it?
  • Where did it come from?
  • What is its goal?
  • What does it do?
  • How does it work?

  • What is it?
  • - Fedora is open source software that is a
    distributed repository service that can serve as
    a fundamental component in an open digital
    library infrastructure.
  • Where did it come from?
  • - Cornell University Information Science and the
    University of Virginia Librarys research and
    development team jointly developed Fedora.
  • What is the goal of Fedora?
  • -The goal of the Fedora project is to provide
    open source repository software and related
    services to serve as the foundation for many
    types of information management systems.
  • -The FEDORA architecture is designed to enable
    interoperability by three means (1) supporting
    the aggregation of heterogeneous, distributed
    content, (2) providing a means for attaching
    extensible behaviors to a digital object, and (3)
    providing a mechanism for associating
    externally-supplied rights enforcement mechanisms
    with the digital object to protect intellectual
  • (http//
    -adl.html) (

  • What does it do?
  • -It operates with other service modules that
    support searching, information discovery, name
    resolution, and rights management.
  • How does it work?
  • -Distributed Active Relationships (DARs) are the
    basis for implementing Fedora components called
    "Interfaces" and "Enforcers" which are linked to
    Digital Objects. Interfaces define relationships
    and behaviors, and are attached to Digital
    Objects to enable them to produce various outputs
    of their content packages. Enforcers are a
    special type of Interface that protect the
    intellectual content in a Digital Object.
  • (http//
    -adl.html) (

  • What is it?
  • How does it work?
  • What is a DSpace community?
  • What kind of documents does DSpace store?

  • What is it?
  • - DSpace was developed by MIT Libraries and
  • - DSpace is a digital repository system that
    captures, stores, indexes, preserves, and
    distributes digital research material.
  • How does it work?
  • - DSpace manages and distributes digital items,
    made up of digital files (or bitstreams), and
    allows you to create, index, and search
    associated metadata to locate and retrieve the
    items. It's designed to support the long-term
    preservation of the digital material stored in
    the repository. DSpace is also designed to make
    submission easy DSpace Communities (such as
    departments, labs, and centers) can customize the
    system to meet their individual needs and manage
    the submission process themselves.
  • http//
  • (

  • What is a DSpace community?
  • (http//

  • What kind of content does DSpace store?
  • -Documents, such as articles, preprints, working
    papers, technical reports, or conference papers
  • -Books
  • -Theses
  • -Data sets
  • -Computer programs
  • -Visualizations, simulations, and other models
  • -Multimedia publications
  • -Books
  • -Bibliographic datasets
  • -Images
  • -Audio files
  • -Video files
  • -Learning objects
  • -Web pages
  • (http//

  • Knowledge Management
  • Digital Library Technology and its
  • What Meta Data is and how we use it today
  • How Digital Library Technology is used in the
    business world
  • Advantages and Disadvantages of Digital Library
  • Digital Library Products such as Fedora and

  • AIHMA. Knowledge Management (2002) Available
  • Fedora Fedora Open Source Repository Software.
    (2005) Available http//
  • MIT Libraries. (April 28, 2006) DSpace.
    Available http//
  • http//
  • NISO Understanding Metadata.(2001). Available
  • http//
  • Sun Microsystems. Digital Library Technology
    Trends. (2002) Available http//
  • Walker, Adrien. (1998) The Internet Knowledge
    Manager, Dynamic Digital Libraries, and Agents
    You can Understand. Available http//
  • http//
  • http//
  • http//
  • http//
  • http//
  • http//