Permit to Fly: EASA Procedures for Approval of Flight Conditions

1
Permit to FlyEASA Procedures for Approval of
Flight Conditions

• Caroline Ruga Certification Policy Officer

2
Table of contents

• Application for Approval of Flight Conditions
• Approval of flight conditions
• Charging Scheme

3
How to apply?

• Forms
• EASA Form 37
• Form 18B
• Supporting documents
• Address
• Mailbox flightconditions_at_easa.europa.eu
• Fax [phone]

4
Scope application-approval

• Flexible
• for individual S/N or
• for series of aircraft but limited to one type of
  aircraft

5
Shared responsibility

• Application Certification Manager
• the administrative follow-up of
  Applications/Allocations and
• The administrative closure of the file
• the financial closure of the file
• Responsible Certification Manager (RCM) and/or
  EASA PCM
• technical investigation
• implementation of the certification procedures
• Approval of Form 18B (only by authorised EASA
  staff)

6
Technical Investigation

• In principle internally
• In-house PCM or RCM
• Exception outsourcing
• NAA State of Registry
• EASA PCM, outside EASA
• Contractual arrangements
• Subject to internal working procedure

7
Fast Track vs Normal Track
Fast Track (1)
Normal Track (1)

• Available turnaround time maximum 20 working
  days
• Ad-hoc evaluation
• Rule internally
• Exception outsourced
• Responsible CM
• In-house PCM

• Available turnaround time exceeds 20 working
  days
• Morning meeting
• Rule internally
• Exception outsourced
• In-house PCM

8
Fast Track vs Normal Track (Cont.)
Fast Track (2)
Normal Track (2)

• Statement Technical Satisfaction
• In-house PCM
• NAA State of Registry
• EASA PCM, outside EASA
• Form 18B (Approval Form Flight Conditions)
• In-house PCM or RCM

• Statement Technical Satisfaction
• In-house PCM
• NAA State of Registry
• EASA PCM, outside EASA
• Form 18B (Approval Form Flight Conditions)
• In-house PCM or RCM

9
Technical Process Externally / EASA PCM
Applicant
Administrative Process Plans and Programmes
Responsible CM
Application Form (EASA Form 37)
Evaluation - application - workload - resources
Approval Form (Form 18b), if available
Supporting Documents Part 21A.709(b)
Task Allocation Letter
Confirmation E-mail Missing Info
- Task Allocation
Technical Investigation 1. Start checklist 2.
Verification of the supporting documents 3.
Check compliance 4. Discuss open topics with
applicant or request missing info 5. Complete
Statement of Technical Satisfaction
If not yet done - Approval Form (Form 18b) -
Supporting Documentation
E-mail action items additional justifications
10
Externally NAA/EASA PCM EASA PCM in-house
Technical Process Externally
Applicant
Administrative Process Plans and Programmes
Responsible CM
Complete and provide Statement Technical
Satisfaction Accounting Information
Copy to NAA, upon request applicant, urgent
cases only
11
Externally NAA/EASA PCM EASA PCM in-house
Technical Process Internally
Applicant
Administrative Process Plans and Programmes
Responsible CM
Complete Statement Technical Satisfaction
Accounting Information
Copy to NAA, upon request applicant, urgent
cases only
12
Charging Scheme

• Regulation (EC) No 488/2005 amended by Regulation
  (EC) No 779/2006
• Service charges real cost
• Hours performed by technical experts of EASA
  and/or the Agencys contractors (NAAs) are
  charged at an hourly rate
• Administrative/management efforts 1 w. hour

13
Charging Scheme

• Following hourly rates apply
• For EASA staff, 197
• For NAA staff, the rate at which EASA has to
  reimburse NAAs under the respective Framework
  Contracts
• Travel costs are charged in full to the applicant
• EU travel
• Transport costs
• Per diem (hotel, daily allowance, incidental
  expenses)

14
Charging Scheme

• Travel costs
• Non-EU travel
• Transport costs
• Per diem (hotel, daily allowance, incidental
  expenses)
• Time spent in means of transport