Formatting and Editing Skills

1
Formatting and Editing Skills

• Apply formatting and editing features and
  operational keys appropriately.

2
Word Processing

• Word processing software is a type of application
  software that is used for creating text
  documents, such as
• letters
• memos
• reports

3
Title bar displays the filename of a document
Tabs designate different categories of tools on
the Ribbon
Ribbon area that contains various tools used to
perform various tasks in the Microsoft Office
program
Scroll bar allows you to scroll throughout a
document that is too long to fit on one screen
Quick Access Toolbar Area that contains general
commands that are used often
Cursor on-screen blinking character that shows
where the next character will appear
Parts of the Office 2010 Word Processing Window
Zoom buttons control the magnification (how
large or small the information looks) of the
information on the page
Document View buttons control the way the page
is viewed on the screen
4
Typing Paper
Standard Paper Size 8 ½ x 11 inches
There are 66 lines per page. Six lines equals one
vertical inch.
5
Setting Paper/Page Size

1. Click Page Layout Tab

2. Click Size Tool

1. Click desired size for page. (the default size
   is Letter 8.5 X 11)

6
Page Orientation

• Orientation the direction in which you can
  print on a page
• Portrait height is greater than the width
• Landscape width is greater than the height

Portrait 8 ½ x 11
Most word processing documents are printed in
portrait orientation.
7
Setting Page Orientation

1. Click Page Layout Tab

2. Click Orientation Tool

1. Click desired page orientation. (the default
   orientation is Portrait)

8
Document Margins

• Margin the blank space at the top, bottom,
  left, and right of a document where you cannot
  type

9
Document Header

• Header allows you to type above the top margin
• at the top of each page of a document

1. Click Insert Tab
2. Click Header Tool
3. Click on desired Header
10
Document Footer

• Footer allows you to type below the bottom
  margin
• at the bottom of each page of a document

1. Click Insert Tab
2. Click Footer Tool
3. Click on desired Footer
11
Text Alignment

• Alignment the way multiple lines of text line
  up along the left, right, or both margins
• Left align text is lined up along the left
  margin, leaving a jagged right margin
• Right align text is lined up along the right
  margin, leaving a jagged left margin
• Center align text is centered between both
  margins, resulting in jagged left and right
  margins
• Justified text is aligned along the left and
  right margins, with no jagged edges

12
Setting Text Alignment
13
Line Spacing
Line spacing the spacing between lines of text
in a document

• Single Space (SS) Strike Enter 1 time leaves
  no blank lines between lines of text in a document

• Double Space (DS) Strike Enter 2 times leaves
  1 blank line between lines of text in a document

• Triple Space (TS) Strike Enter 3 times leaves
  2 blank lines between lines of text in a document

• Quadruple Space (QS) Strike Enter 4 times
  leaves 3 blank lines between lines of text in a
  document

Manual (doing it yourself) line spacing
14
Setting Line Spacing
Computer controls line spacing enter key only
has to be pressed once after line spacing is set
15
Word Wrap
Word wrap the automatic wrapping of text from
the end of one line to the beginning of the next
line without having to press the Enter key
This text was entered using word wrap. There was
no need for me to press the enter key manually
because the text automatically wrapped to the
next line when it reached the right margin.
16
Font/Text Formatting
Font a collection of letters, punctuation
marks, numbers, and special characters
Examples Times New Roman Broadway Arial C
omic Sans MS Lucida Calligraphy Chiller Elephan
t Goudy Stout
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Font/Text Formatting
Ways to format your font Font Size (Points)
Adjusts the height and width of the fonts
keyed Examples Size 12 Size 14 Size
16 Size 18 Size 20 Size 24
18
Font/Text Formatting
Ways to format your font Font ColorAdjusts the
color of the fonts keyed Examples Black
Red Blue Green
19
Font/Text Formatting
Ways to format your font Font Enhancements/Attrib
utesEnhances the font with an added
feature. Boldmakes lines of text thicker to
make them stand out more Italicsmakes text
slant to the right Underlineplaces an underline
below the text
20
Font/Text Formatting

• Bullets and numbering used to arrange items in
  a list with each item beginning with a bullet or
  a number

• Bulleted List
• Item 1
• Item 2
• Item 3
• Item 4

• Numbered List
• Item 1
• Item 2
• Item 3
• Item 4

21
Font/Text Formatting

• Creating Bulleted Lists or Numbered Lists

22
Editing

• Editing the process of updating a word
  processing document to
• make changes
• correct errors
• make it visually appealing

23
Editing Features

• Cut the word processing feature that removes
  text or graphics from the current location in a
  document

• Copy the word processing feature that allows
  text or graphics to be copied to another location
  within a document

24
Editing Features

• Clipboard temporary storage location for text
  or graphics that have been cut or copied

• Paste the word processing feature that places
  text or graphics that have been cut or copied in
  a new location within a document

Click picture only to do a simple paste
Click Paste word to do a more advanced paste
25
Editing Features

• Spell Check the word processing feature that
  checks selected words in a document for spelling
  errors, similar to an electronic dictionary
  errors will be underlined in red

26
Editing Features

• Grammar Check the word processing feature that
  checks selected words in a document for incorrect
  grammar use errors will be underlined in green

27
Editing Features

• Thesaurus the word processing feature that
  allows you to find synonyms (words with similar
  meanings) for words in a document.

28
Vertical Centering

• When text is centered
• between the top and bottom
• margin
• Commonly used when
• formatting
• Invitations
• Announcements
• Title pages

29
Setting for Vertical Centering
1
3
2
4
30
Operational Keys
31
Combine operational keys to save time!!!

• Control and Page Up quickly moves you to the
  first page of a multi-page document
• Control and Home quickly takes you to the first
  line of a document
• Control and End quickly takes you to the last
  line of a document
• Control and Page Down moves you to the next
  page of a multi-page document

32
Function Keys

• Allow you to quickly access frequently used
  functions
• Examples
• F1 allows you to access the Help feature
• F7 allows you to access the Spell Check feature