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Graduate Student Orientation


Graduate Student Orientation Department of Psychology (2013-2014) * * * * * * * * * * * * * * * * * * * Who s who in the department Program requirements & deadlines ... – PowerPoint PPT presentation

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Title: Graduate Student Orientation

Graduate Student Orientation
Department of Psychology (2013-2014)
  • Whos who in the department
  • Program requirements deadlines
  • Funding
  • External internal scholarships
  • TAships, bursaries, and in general
  • Extensions, change in status
  • Directed Studies and Independent Research
  • Supervisor/Student guidelines
  • Resources Support
  • Questions?

Whos who in the department
  • Dr. Anne Bowker (Chair, B552)
  • Instructor issues, appeals (last resort),
    contact her through her assistant,
  • in B552
  • Dr. John Zelenski (Associate Chair, A579)
  • TA assignments
  • Dr. Michael Wohl (Graduate Supervisor B559)
  • To discuss progress, supervisor relations,
    requests for extensions
  • June Callender (Dept Administrator, B553)
  • Keys, room bookings for data collection
  • Etelle Bourassa (Graduate Administrator B557)
  • Etelle may well be your first contact for
    anything related to the program
  • Jessica Palladina, (Graduate Assistant B555)
  • Forms, change of address, administrative support,
    room bookings for oral examinations (i.e.,
    prospectus, thesis), deposit theses

Program requirements DeadlinesM.A. Program
  • M.A.
  • PSYC5410 5411 1.5 credits course work (plus
    2.5 credits for thesis, which must be defended at
    an oral examination)
  • Discuss your choice of courses with your
  • Completion Deadlines
  • 6 terms FT (which includes Summer Terms)
  • 18 terms PT
  • Terms of non-registration are equated to
    full-time registration terms when calculating the
    overall time to program completion.
  • Conduct research in each term/year of graduate

Program requirementsPh.D. Psychology
  • PSYC 5410, PSYC 5411 and 0.5 credit from
  • PSYC 5401(multi-variate) or
  • PSYC 5412 (advanced stats), or
  • PSYC 5413 (workshops) only worth 0.25 credit
  • PSYC 6906 6907 (Pro-Seminar in Psychology I
    II 6906 taken in Year 1 and 6907 taken in Year
  • Any additional concentration requirement if
  • Dissertation project (equivalent to 7.0 of the
    required 10.0 credits which must be defended at
    an oral examination)

Ph.D. Program Deadlines
  • Completion deadlines
  • FT 15 terms
  • PT 24 terms
  • Terms of non-registration are equated to
    full-time registration terms when calculating the
    overall time to program completion.
  • Prospectus deadline
  • FT 7th term
  • PT 10th term
  • Conduct research in each term/year of graduate

Basis of Evaluation
  • B- or better in each course
  • PSYC5410 5411 - not all of your time and
  • Defense examinations
  • Prospectus (M.A. and Ph.D)
  • Thesis/Dissertation (M.A. and Ph.D)
  • Oral grade Satisfactory or unsatisfactory
  • Thesis grade Accepted as is
  • Accepted with minor revisions
  • Accepted with major revisions
  • Rejected

Internal Funding
  • Teaching Assistantships
  • Allocation/course assignments (Associate Chair),
    duration (University policy),
  • Internal scholarships
  • Internal scholarships on FGPA Web site
  • Travel/Research Bursaries
  • Travel, research needs, see
  • http//

  • External Scholarships (Masters)
  • Tri-Council (SSHRC NSERC CIHR)
  • Deadline Dec 1, 2013 (portal is now open)
  • Submit via http//
  • Ontario Graduate Scholarship (OGS)
  • Deadline Dec 1, 2013
  • Submit Dec 2 to the Psychology Department
  • http//
  • Allocations to CU in is entirety NSERC (18),
    CIHR (4), SSHRC (45)
  • Self-evaluate, discuss with supervisor, statement
    of interest, reference letters

  • External Scholarships (Doctoral)
  • NSERC Deadline Sept 30, 2013 Submit via
    NSERC website
  • CIHR Deadline Oct 1, 2013 Submit directly to
  • SSHRC Deadline Oct 18, 2013 Submit via
    Department (B-555 Loeb)
  • OGS Deadline Dec 1, 2013 Submit Dec 2 via
    Department (B-555 Loeb)
  • http//
  • Self-evaluate, discuss with supervisor,
    statement of interest, reference letters

  • FGPA
  • September 12, 2013 230 430 p.m. SA 502
  • September 14, 2013 230 430 p.m. SA 624
  • September 18, 2013 130 330 p.m. TB 342

  • RECAP Weve discussed
  • People youll need to know roles
  • Requirements, deadlines, evaluation funding
  • Now well consider
  • Extensions, exemptions, change of status
  • Directed studies and independent research courses
    (need approval to register)
  • Audit a course, courses at the U of O,
    undergraduate (4000-level courses) (all require
  • Resources available to you

  • Apply in writing
  • Why exceptional circumstances
  • What you completed so far (be very specific)
  • Plan for completion (again, be specific with
    deliverables and dates)
  • Letter of support from advisor (who has read
    signed your plan/timeline for completion)
  • Submit to the Graduate Supervisor along with
    formal application form
  • NOTE
  • Extensions are approved for exceptional
    circumstances (cases) only. Time to degree is
    an increasingly important criterion for graduate

Exemptions (for 1 term only)
  • Medical leave Maternity leave
  • Apply in writing documenting the circumstances.
  • Use the form Academic Registration Form on our
    Web site.
  • Normally 1 term for medical and up to 3 for Mat.
  • Consult section 8.5 regulations Exemption from
  • While on exemption students will not be on
    campus for the term, will not use any University
    facilities (that is, library, laboratories,
    computer centre, etc.), or receive any
    supervision, including supervision through
    correspondence It will affect funding.

Change in Status
  • FT vs PT
  • Graduate students admitted and registered as
    full-time students will be required to continue
    and complete their program as full-time students,
    and will be assessed full-time fees for the
    duration of their program.
  • Myths
  • Ill always get an extension
  • Once my course work is done and Im only doing
    my thesis I can go PT

Directed Studies and Independent
Research(PSYC5900, 5901, 6900, 6901)
  • Complete application form (see forms section on
    Web site) and submit to Graduate Supervisor
  • Proposals must include a detailed description of
    the work to be done including experimental
    design, bibliographic materials, etc. MAX 5 pages
  • Application form must be approved before
    beginning any work on the project. You cannot
    register until your application has been
    approved. You will register only in the term when
    you are ready to submit your paper
  • How many limit of 2 at the Master level no
    limit at the PhD level but only 2 with the same

  • Audit Limited to a max. of 1.0 credit per
  • Course at the U of O Limited to max. of 1.0
  • Undergraduate course (MA only) 4000-level, max
    of .05 credit
  • Approved by the Graduate Supervisor.
  • Apply in writing Explain how the course
    contributes to your program of study provide
    the course outline

Supervisor/Student guidelines
  • Long-term relationship
  • Mutual respect
  • Professional integrity
  • Based on competence in the field

Student Responsibilities
  • Know your program requirements!
  • Choose a suitable research topic (which
    supervisor approves as feasible)
  • Work systematically within deadlines
  • Be prepared for meetings with supervisor
  • Submit research materials as requested
  • Give serious attention to advice given
  • Take into account contingencies on your
    supervisors time that may delay feedback

Student To-Dos Regarding Thesis
  • Acknowledge the assistance provided to you by
  • Produce a thesis that meets APA/FGPA standards
    and specifications
  • Submit thesis to be examined by
  • abide by the procedures and judgment of examiners
    (appeal is certainly possible)

What can students expect?
  • To be assisted by the supervisor
  • in topic choice/development
  • to get a clear understanding of substantive and
    formal requirements of a thesis
  • To receive fair and thorough assessment of drafts
    and completed thesis
  • To be permitted to seek a new supervisor if
  • To be protected from arbitrary changes in
    research direction
  • To have fair and appropriate recognition of
    authorship in publications

What do supervisors expect?
  • The student will
  • pursue the agreed upon research topic
  • give serious attention to advice concerning
    deficiencies in the research and thesis
  • Supervision can be terminated if the student
    is not displaying a reasonable effort, fails to
    heed advice or changes thesis topic without

What do supervisors expect from research produced?
  • To have his or her contribution to the thesis
    appropriately and clearly acknowledged
  • To publish the data from the thesis.
  • The data might be used as part of a larger
  • always discuss authorship and the manner in
    which the data will be used before data
    collection begins.

Resources available to you
  • Mailbox
  • Full time students share a mailbox located in
    room B542
  • Part time students share 4 mailboxes located at
    the bottom row of the graduate students mailboxes
  • Computer lab with printers Located in 620A Loeb
  • Grad Lounge Located in 665C Loeb
  • And of course.
  • Look around!
  • Reminder Use your Carleton account and indicate
    your student number for all communications

  • Whats next this morning?
  • What about this afternoon?
  • Later this term?