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New Perspectives on Introducing Microsoft Office 2003 Tutorial 1


Using Common Features of Microsoft Office 2003 Tutorial 1 Explore Microsoft Office 2003 Microsoft Office 2003, or Office, is a collection of the most popular ... – PowerPoint PPT presentation

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Title: New Perspectives on Introducing Microsoft Office 2003 Tutorial 1

Using Common Features of Microsoft Office 2003
  • Tutorial 1

Explore Microsoft Office 2003
  • Microsoft Office 2003, or Office, is a collection
    of the most popular Microsoft programs.
  • These programs share many features and therefore,
    it's easy to share information among them.
  • The primary programs are
  • The Word word processing program.
  • The Excel spreadsheet program.
  • The PowerPoint presentation graphics program.
  • The Access database program.
  • The Outlook information management program.

Start programs and switch between them
  • To open a program, click the Start button on the
    taskbar and then use the All Programs menu.
  • To open an Office program, you also can click the
    New Office Document command or the Open Office
    Document command on the Start menu.
  • The New Office Document command will open the New
    Office Document dialog box, which you can use to
    create a new document in any of the Office
  • When you have two or more programs or files open,
    you can switch from one program or file to
    another by clicking the appropriate taskbar

Start programs using the Start button
New, blank Excel workbook
A new blank Word document
Switch between open applications
Common Window Elements
Use personalized menus and toolbars
  • In each Office program, you perform tasks using a
    menu command, toolbar button, or keyboard
  • A menu command is a word on a menu that you click
    to execute a task.
  • A toolbar is a collection of buttons that
    correspond to commonly used menu commands.
  • Keyboard shortcuts are combinations of keys you
    press to perform a command.

Menus and toolbar characteristics
  • The menus and toolbars in each Office program can
    change to learn your preferences.
  • As you select menu commands and click toolbar
    buttons, the ones you use often are put on the
    short personal menu and on the visible part of
    the toolbars.
  • The ones you don't use are hidden, but remain
    available through the double-arrow button on the
    menu and the Toolbar Options button on the

Short, personalized menus
An expanded, full menu
The Toolbar Options list
Using Task Panes
  • A task pane is a window that provides access to
    commands for common tasks youll perform in
    Office programs.

Save and close a file
  • To keep a copy of your work for future use, you
    need to save it by giving it a filename.
  • A filename should be descriptive of the content
    of the file
  • Each filename will automatically have a file
    extension added that identifies the program in
    which the file was created
  • You will use the Save As dialog box to choose a
    location to save the file
  • Once you have saved your work, you can close the
    file by clicking the Close command on the File
    menu or the Close Window button on the menu bar.

The Save As dialog box
Open an existing file
  • Once you have opened a program you can create new
    files or open existing ones.
  • Files can easily be created or opened through the
    Open section of the Getting Started task pane.
  • When you open a previously created file, you
    transfer a copy of the file from the storage disk
    to the computer's memory and it displays on your
  • While a file is open, you can view, edit, print
    or resave it.

The Open dialog box
Get Help
  • Office Help is like a huge encyclopedia stored on
    your computer that contains information on how to
    use Office.
  • To use Help, you can use the What's This? option
    within the Help menu.
  • When this option is selected, you can get a brief
    description of any item on your screen by
    clicking your mouse pointer on it.
  • If you want to know a button's name, you can move
    the mouse pointer over it to view its ScreenTip,
    which is a yellow box with the button's name.
  • For more in-depth help, you can use the Office
    Assistant, which is an interactive guide to
    finding information from the Office Help system
    or the Ask a Question box located on the menu

The Ask a Question Help option
The Help Task Pane
  • Enables you to search the Help system using
    keywords or phrases.
  • The Search Results task pane opens with a list of
    topics related to the keyword or phrase you
  • If you are connected to the Internet, you might
    see more search results stored online.

Help Task Pane with Keyword
Search Results Task Pane and Help Window
Using Office on
  • Office on is a Web site that
    provides access to additional Help resources.
  • Access current Help topics, read how-to articles,
    and find tips for using Office.
  • To connect to Office on, youll
    need Internet access and Web browser such as
    Internet Explorer.

Using Office on
Print a file
  • There are two ways to print a file on which you
    are working
  • 1. Press the Print button on the Standard
    toolbar to send your file to the printer using
    all the default settings
  • 2. Select Print on the File menu, which will
    open the Print dialog box so that you can adjust
    the printer settings
  • This is the preferred method if you are unsure of
    your settings or need to make adjustments.

The Print dialog box
Close files and exit programs
  • You can exit most programs by clicking the Close
    button in the upper-right corner of the title
    bar, or by selecting the Exit command on the File
  • Either method will close both the file in which
    you are working as well as the program.
  • If you have made any edits to a file, a dialog
    box will appear asking if you want to save your
  • Closing programs after you are done keeps your
    Windows desktop uncluttered, frees up your
    system's resources, and prevents data from
    accidentally being lost.