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REPORTING STUDENT OUTCOMES PROJECT

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Title: PowerPoint Presentation Author: Andrew Smith Last modified by: David Robertson Created Date: 2/17/2004 5:12:22 AM Document presentation format – PowerPoint PPT presentation

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Title: REPORTING STUDENT OUTCOMES PROJECT


1
REPORTING STUDENT OUTCOMES PROJECT WORKSHOP
February 2005
2
Workshop Outline
  • Background
  • Project Implementation
  • Matching Student Data to Test Results
  • Timeframe
  • Frequently Asked Questions
  • Further Assistance
  • Discussion and Questions

3
Background To Reporting Student Outcomes Project
4
MCEETYA Decisions 1999
  • Endorsement of National Goals for Schooling in
    the 21st Century
  • Agreement to develop key performance measures in
    eight priority areas
  • Establishment of Performance Measurement and
    Reporting Taskforce (PMRT)

5
Reporting by student group
  • The National Goals for Schooling state that
    students outcomes from schooling should be free
    of negative forms of discrimination based on sex,
    language, culture and ethnicity, religion or
    disability and of differences arising from
    students socio-economic background or geographic
    location

6
Purpose of nationally comparable data
  • Inform Australian parents of progress towards
    attainment of National Goals
  • Improving outcomes for all students, especially
    those who are educationally disadvantaged
  • Increased public confidence in school education
  • Measuring change and comparing student outcomes
    over time

7
Key Performance Measures
  • Literacy
  • Numeracy
  • Science
  • Civics and citizenship education
  • Information and communication technology
  • Student participation and attainment
  • Vocational education and training in schools
  • Enterprise education

8
Sources of Performance Data
  • Annual, full-cohort testing (literacy and
    numeracy at Years 3, 5 and 7)
  • Triennial national sample assessments (science at
    Year 6, ICT at Years 6 10, civics citizenship
    education at Years 6 10)
  • Triennial assessment through OECD Programme for
    International Student Assessment (PISA) in
    reading, numeracy and science for 15 year-olds

9
National Definitions
  • Nationally consistent definitions developed to
    enable reporting on the progress of students by
  • Sex
  • Indigenous status
  • Language background
  • Socioeconomic background
  • Geographic location
  • (An agreed definition for Students with
    disabilities is still under consideration)

10
Data Required
  • Sex
  • Indigenous status
  • Language Background
  • Main language spoken in the home
  • Country of birth
  • Socioeconomic Background
  • Parental school and non-school education
  • Parental occupation

11
How the information will be collected
  • For 2005
  • Special data collection forms for years 3,5 and
    7
  • Student test forms for years 6 and 10 students
  • For 2006
  • Integrate data collection process with the
    enrolment process
  • Decide whether to collect the data for all
    students or only the students in the target years

12
Project Implementation
13
Does My School Have to be Involved?
  • Secondary no (data only applies for Years 3,5
    and 7)
  • Linked to Commonwealth funding for the 2005
    2008 quadrennium
  • Schools have a legal Agreement with the
    Commonwealth for funding
  • This project is part of the accountability
    requirements for funding

14
Data Implementation Manual
  • MCEETYA DATA IMPLEMENTATION MANUAL FOR ENROLMENTS
    FOR THE 2005 AND 2006 SCHOOL YEARS
  • The purpose of the manual is to provide
    information to assist schools and school systems
    to make the changes to enrolment forms and
    associated data collection and storage processes
  • Available at www.mceetya.edu.au/public/dm.htm
  • Hard copy sent to each school in late 2004

15
Data Implementation Manual
  • The Data Implementation Manual provides
  • A clear statement of tasks to be undertaken, when
    and why
  • A set of question modules to be incorporated
    into enrolment forms
  • Indicative layouts for enrolment forms
  • Detailed technical specifications

16
How the information will be collected
  • Via enrolment forms
  • Years 3, 5, 6 7 students sex, Indigenous
    status, language background and socioeconomic
    background
  • Via student test forms
  • Year 10/15 years old students as above plus
    geographic location
  • Via other means
  • Geolocation for Years 3, 5, 6 7 will be derived
    from the schools address
  • No action is required by schools

17
Information collected via enrolment forms
  • Sex
  • Indigenous status
  • Language background
  • LBOTE or non-LBOTE
  • Main language other than English spoken in the
    home
  • Country of birth
  • Socioeconomic background
  • Parental educational attainment
  • Parental occupation

18
Sex
  • Coding Structure
  • 1 Male
  • 2 Female
  • Note data must be stored as code not male
    female or m f

19
Indigenous Status
  • Two options for question to collect this data
    (refer to Manual page 10)
  • Coding Structure
  • Aboriginal but not Torres Strait Islander Origin
  • Torres Strait Islander but not Aboriginal Origin
  • Both Aboriginal and Torres Strait Islander Origin
  • Neither Aboriginal nor Torres Strait Islander
    Origin
  • Not stated/Unknown
  • Note the not stated/unknown category is not to
    appear as an option for answering the question on
    forms

20
Parental School Education
  • Code structure
  • Year 12 or equivalent
  • Year 11 or equivalent
  • Year 10 or equivalent
  • Year 9 or equivalent or below
  • 0 Not stated/unknown
  • To be collected for both mother/parent
    1/guardian 1 and father/parent 2/ guardian 2

21
Parental non-school education
  • Code structure
  • Bachelor degree or above
  • Advanced diploma/Diploma
  • Certificate I to IV (including trade certificate)
  • No non-school qualification
  • 0 Not stated/Unknown

22
Parental Occupation Group
  • Parent should provide a group number not the
    actual occupation (4 groups)
  • Code structure
  • Senior Management etc
  • Other business managers etc
  • Tradesman/women etc
  • Machine operators etc
  • Not in paid work in last 12 months
  • 9 Not stated or unknown

23
Main Language other than English Spoken at Home
  • Two options for the question
  • Option 1 is a tick the box based on the most
    common languages for a particular state/territory
    (refer to page 48 for the Queensland list) or a
    school could use its own list.
  • Option 2 asks for specification of the language
  • Option 2 involves a more complex and time
    consuming coding process at the school level

24
Main Language other than English Spoken at Home
  • Coding Structure
  • There will be a four digit code based on the
    Australian Standard Classification of Languages
    (refer Attachment 6 of the Manual)
  • Note there are over 2,600 languages listed in
    the Classification!
  • Example - 1301 German
  • Suggestion put the codes on the form next to
    the boxes if using Option 1 question this will
    make it easier for data input

25
Country of Birth
  • Two options for the question
  • Option 1 is a tick the box based on the most
    common countries for a particular state/territory
    (refer to page 54 for the Queensland list) or a
    school could use its own list.
  • Option 2 asks for specification of the country
  • Option 2 involves a more complex and time
    consuming coding process at the school level

26
Country of Birth
  • Coding Structure
  • There will be a four digit code based on the
    Australian Standard Classification of Countries
    (refer Attachment 6 of the Manual)
  • Note there are nearly 1400 countries listed in
    the Classification!
  • Example - 1201 New Zealand

27
Actions for Schools
28
Key steps
  1. Check privacy requirements
  2. Revise enrolment forms
  3. Revise data storage
  4. Collect the information
  5. Provide data to testing agent

29
Privacy legislation
  • Privacy legislation does not prevent schools from
    collecting information on student characteristics
    for national reporting purposes
  • Schools may need to review and revise their
    privacy policies and documentation for parents
  • Privacy compliance manual available on AISQs
    Docushare http//docushare/aisq.qld.edu.au

30
Information for Parents
  • An information brochure is available for
    distribution to parents

31
Revise enrolment forms
  • Agreed question modules are in the Manual
  • Critical that agreed wording be used to ensure
    national comparability
  • In some cases, there are two alternative question
    modules schools may choose the one they prefer

32
Revise data storage
  • To ensure student data record includes all fields
    on background characteristics
  • To ensure the fields match the response options
    on the enrolment forms
  • Establish processes for entering data into
    computer files

33
Software Update
  • If your school is using software provided by a
    supplier (eg Maze, PC Schools, Synergetic, Quad,
    TASS, School Pro)
  • Each of the suppliers has been notified of the
    new requirements. Each supplier has indicated
    that software will be updated to include the
    necessary fields.
  • Upgrading dates varies but most indicate early
    2005.
  • Most suppliers have indicated that the upgrade
    will be provided at no cost.

34
If You Do Not Have Software
  • If you do not have specific software (eg using
    Excel or Access or a own school produced system)
  • You will need to update your system to
    incorporate the necessary fields.
  • AISQ can supply an Excel or Access version of a
    system to store the necessary data in the
    required fields.

35
Collect the information
  • Review school procedures for
  • Distribution and collection of enrolment forms
  • Handling queries from parents
  • Checking forms for completeness and accuracy
  • Following up with parents if forms are incomplete

36
Collect the information
  • Schools which collect student background data
    only at time of students initial enrolment
    (usually P/1 or 7/8) will need to conduct
    supplementary surveys so that they have the
    relevant details for students in Years 3, 5 7
  • Schools selected to participate in Year 6
    national sample assessments will also need to
    collect information from parents of Year 6
    students

37
  • MATCHING STUDENT DATA TO TEST RESULTS

38
Link data to test forms
  • AISQ (along with EQ and QCEC) have been working
    with the Queensland Studies Authority in relation
    to the means by which student data will be linked
    to test results.

39
For 2005
  • Schools will be asked to supply the data to QSA
    in an Excel spreadsheet (by email)
  • QSA will supply the spreadsheet
  • It should be possible to simply cut and paste
    from a downloaded file from the schools database
    into the spreadsheet
  • Or alternatively, schools will be apply to
    directly input the required data into the
    spreadsheet

40
For 2005
  • The data required in the spreadsheet will include
    the school code, the school student ID (if
    applicable), student name, and the relevant
    student data coded
  • Matching will principally be done on student name

41
For 2006
  • It is QSAs intention to extend the web-based
    Registration of Young People database to include
    P 9 students in order to capture the necessary
    data
  • This would mean a fairly simple upload of the
    required data to the QSA system or where
    uploading is not possible, simple web-based data
    input

42
For 2006
  • However, there are some issues
  • QSA estimates the cost of extending the RYP
    system to P 9 students is in the vicinity of
    2.5 million. Proceeding with this will depend on
    the Government allocating the necessary funding
  • Secondly, this virtually would mean the
    implementation of a unique student ID for all
    students (this is Queensland Government policy),
    however, the independent sector has difficulties
    with this

43
For 2006
  • If the RYP system is not extended to be ready for
    2006, the system used in 2005 would more than
    likely be used again.
  • AISQ will keep schools informed of progress in
    the development of the required systems for 2005
    and 2006

44
LANA Tests
  • For schools doing the LANA testing as an
    alternative to that provided by QSA, data will
    need to be transmitted to ACER.
  • There has been no indication as to how this will
    be undertaken in 2005 or 2006.
  • Schools should be in contact with ACER about this
    issue (AISQ will also be contact and keep schools
    informed).

45
  • TIMEFRAME

46
Implementation timeline
  • In 2005, collect student background information
    for
  • Incoming enrolments
  • Year 3, 5 and 7 students participating in
    literacy and numeracy testing
  • Year 6 students in selected sample schools for
    ICT knowledge and skills testing

47
  • FREQUENTLY ASKED QUESTIONS

48
For Parents
  • Why is this information being collected?
  • What are my familys legal rights to privacy in
    regard to the information the school has
    requested from us?
  • Why is the school asking for my occupation
    details again, as I have already provided this
    information?
  • I am the guardian of a child, but one or both of
    his/her real parents are alive. Who should answer
    these questions?

49
For Schools
  • What should a school do if a parent refuses to
    complete the questionnaire?
  • Are secondary schools required to collect the
    additional data?
  • How will the data collection process change after
    this year?
  • How frequently does a school need to revise the
    data it collects?

50
For Schools
  • What is the reference to coding structure in the
    Data Implementation Manual all about?
  • What do I need to know about the coding structure
    so that I can process the information I receive
    from parents?
  • What is the difference between Sample A ad Sample
    B Data Collection Forms which are included in the
    Data Implementation Manual?

51
Assistance for schools
52
Support materials
  • Privacy Compliance Manual
  • Parent information brochure
  • Information slide show
  • Data collection form (2 samples)
  • Data entry program (if required)
  • FAQs for schools
  • Telephone/email support

53
HELP LINES
  • Email
  • studentdata_at_aisq.qld.edu.au
  • Telephone 3228 1515
  • David Robertson
  • Deidre Thian
  • Robyn Collins

54
Help
  • If you are having difficulties, AISQ staff can be
    made available for a school visit to assist.
  • Contact David Robertson to discuss further 3228
    1515

55
Practical considerations
  • Resource implications for schools
  • School compliance
  • Parent compliance
  • Who should complete the form?
  • Enrolment data software systems
  • Training for school staff
  • FFPOS
  • Indigenous students
  • Multi-lingual documentation

56
Questions and Discussion
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