Cloud Based Email and Collaboration Project - PowerPoint PPT Presentation

Loading...

PPT – Cloud Based Email and Collaboration Project PowerPoint presentation | free to download - id: 5c69d4-NGZkY



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Cloud Based Email and Collaboration Project

Description:

May 22, 2012 Cloud Based Email and Collaboration Project Bob Micielli, CIO, Department of Natural Resources Dave Kirk, Office of the Chief Information Officer – PowerPoint PPT presentation

Number of Views:38
Avg rating:3.0/5.0
Slides: 15
Provided by: joan97
Learn more at: http://cts.wa.gov
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Cloud Based Email and Collaboration Project


1
May 22, 2012
Cloud Based Email and Collaboration Project
Bob Micielli, CIO, Department of Natural
Resources Dave Kirk, Office of the Chief
Information Officer
2
Action 4 Cloud Based Email and Collaboration
Project
  • Project Statement
  • Establish an enterprise cloud based solution for
    the State of Washington for common desktop
    business applications.
  • The following products are part of this vision
  • Microsoft Exchange Online (Email, Contacts, and
    Calendaring)
  • Microsoft SharePoint Online
  • Microsoft Lync Online (Instant Messaging and
    Presence)
  • Microsoft Office Web Apps
  • Microsoft Office Professional as it relates to
    the above services
  • M86 Secure Email Service

3
Action 4 Cloud Based Email and
Collaboration Project
  • Background
  • Decision in 2009 Create a Shared Email Service
  • Status
  • 47,500 mailboxes from 45 agencies on Exchange
    2010
  • Symantec Vault , Secure Email
  • With new Cloud based Email and Collaboration
    Services
  • Business Question Given our installed base, is
    there a business case at this time to adopt a
    comparable cloud based solution?

4
Action 4 Cloud Based Email and Collaboration
Project
  • Can a Cloud Based Solution
  • Reduce cost?
  • Increase productivity ?
  • Improve the quality of service?
  • Position the state better for the future ?

5
Action 4 Cloud Based Email and Collaboration
Project
Minnesota Another States Experience
  • Tarek Tomes

6
Action 4 Cloud Based Email and Collaboration
Project
  • Scope for Washington State
  • Cloud based software services
  • Microsoft Exchange 2010 Online
  • Microsoft SharePoint Online
  • Microsoft Lync Online Instant Messaging
  • Microsoft Office Web Apps
  • Secure Email from M86
  • Microsoft Office Professional as it relates to
    the above services

7
Action 4 Cloud Based Email and Collaboration
Project
  • Examples for Use
  • Field Auditors
  • Case Managers
  • Tele-Working
  • Regional Office to Headquarters Communications
  • Project and Business Teams
  • Collaboration
  • Exchanging Information
  • Producing Deliverables
  • When people in other places need to work together
    as if in the same room
  • Lync Online
  • Office Professional Plus

8
Action 4 Cloud Based Email and Collaboration
Project
  • Business Case Can a Cloud Based Solution
  • Reduce cost?
  • Increase productivity?
  • Improve the quality of service?
  • Position the state better for the future?
  • Project Phases
  • Preliminary Business Case Phase, go/no go
  • Business Case Analysis Phase, go/no go
  • Implementation Phase

9
Action 4 Cloud Based Email and Collaboration
Project
  • Business Case Analysis Phase
  • Scope
  • The business case will analyze two alternatives
  • Continue using the current Shared Email service
  • Adopt an all cloud-based Email Collaboration
    service that includes M86 Secure Email

10
Action 4 Cloud Based Email and Collaboration
Project
  • Business Case Analysis Phase
  • Scope
  • Financial analysis Compares the components of
    the current on-premise shared email service with
    a comparable all-cloud based solution.
  • The current components are
  • Exchange 2010
  • Secure Email from M86
  • Symantec Vault
  • Inbound filtering
  • Outbound filtering

11
Action 4 Cloud Based Email and Collaboration
Project
  • Business Case Analysis Phase
  • Savings Opportunities
  • Email archive storage,
  • Conference calls and video conferencing among
    employees,
  • Employee and resource mailbox costs,
  • SharePoint
  • Identify Cost Avoidance and Cost Savings
    Opportunities

12
Action 4 Cloud Based Email and Collaboration
Project
  • Business Case Analysis Phase
  • Gap Analysis
  • Exchange 2010
  • Exchange Archive
  • SharePoint
  • Lync
  • Web Apps
  • Participating Agencies
  • AGR, COM CTS, DEL, DFW, DNR, DOC,DOH, DOL, DSHS,
    ECY, LNI, LIQ, LEG, OFM, DOT, (more are asking to
    participate)

13
Action 4 Cloud Based Email and Collaboration
Project
  • Gap Analysis
  • Over 500 Unique Requirements Identified
  • Test Environment Established with 4 Tenants
  • More Than 110 Agency Staff Involved
  • Migration Effort
  • Whats The Effort for the State Of Washington
  • Business Case Target Completion Date
  • June 15th

14
Action 4 Cloud Based Email and Collaboration
Project
  • Questions and Answers
  • Bob Micielli, DNR
  • Dave Kirk, OCIO
About PowerShow.com