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S3 Understanding MA730

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Title: Lawson - Corporate Template Author: 5241 Last modified by: Judith Cole Created Date: 1/23/2006 1:04:04 PM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: S3 Understanding MA730


1
S3 Understanding MA730
  • Thursday, February 26, 2009

Judy Cole Deb Stark Lawson Global Support -
Procurement Judy.cole_at_us.lawson.com Deborah.stark_at_
us.lawson.com
2
Welcome
  • What is a Hot Topic?
  • A hot topic is a regularly scheduled live,
    recorded webinar session that will provide
    technical information and tips on a featured
    support topic to our maintenance customers.
    Lawson Global Support will offer at least 1 M3
    and 1 S3 hot topic per month (additional hot
    topics may added as needed).
  • What is the schedule for Hot Topics?
  • M3 is the last Tuesday of the month, S3 is the
    last Thursday of the month.
  • What is the format?
  • There will be a 35-45 minute presentation with
    15-20 minutes at the end for questions. All
    questions must be entered via the Question and
    Answer on the webinar.
  • What other Hot Topics are scheduled?
  • You can find the hot topic schedule by going to
    Mylawson.com gt Home gt My Announcements gt Customer
    only Webinars from Support.

3
Understanding MA730
  • Lawson has improved the Match process by changing
    the way the system looks for open receipts that
    are available to match.
  • Instead of looking to a Match Pool, the system is
    now looking to the Purchase Order Receipt line
    for an Open to Match Qty.
  • Do you find the All Rule Group Levels, Match
    Unsuccessful, Missing Receipt Detail, or No
    Receipts Available for Match messages more
    frequently than you used to?
  • MA730 can improve your matching performance.

4
Adding MA730 to your system
  • MA730 PT 173763 is available to update
    existing receipt lines with an Open to Match Qty.
  • Unix/NT
  • Applications version 8.0.3 CTP 54730 (included
    in 8.0.3.12)
  • Applications version 8.1.0 CTP 54731 (not
    included in MSP)
  • Applications version 9.0.0 CTP 54732 (included
    in 9.0.0.5)
  • ISeries
  • Applications version 8.0.3 PT 173840
  • Applications version 8.1.0 PT 173839
  • Applications version 9.0.0 PT 173838

5
What does MA730 do?
  • PORECLINE (DBPOPRL)
  • The purchase order line must be open/released.
  • The purchase order receipt header must be
    open/released.
  • The purchase order receipt line Ent-Rec-Qty
    Matched Qty Open to Match Qty.
  • Existing receipt lines that have Ent-Rec-Qty
    Matched Qty gt Zero will have MA730 populate the
    appropriate Open to Match Qty.
  • MA730 will need to be run once in Update Y for
    each company that has invoice matching.
  • MA730 may need to be run in the future when CTPs
    or MSPs are installed.
  • Clients upgrading applications will need to run
    MA730 to be sure all receipts are properly
    updated prior to Upgrade.
  • If you are not sure if MA730 has been run on your
    companies, you can run it now. Running the MA730
    again will not adversely affect your records.

6
What about new receipt lines?
  • CTPs/patches are provided here for your
    reference.
  • Please be sure that these changes have been
    installed into your system.
  • Once these changes are installed into your
    system, you should no longer need to run MA730,
    except after CTP install or Upgrade.
  • All future receipt lines should be created with
    the appropriate Open to Match Qty already
    populated.
  • This is by no means a complete list of all CTPs
    you should have installed in your system.
  • These patches are provided only as a listing of
    favorite CTPs that I recommend to clients.
  • You may find that many of these changes are
    already included in your current code.

7
8.0.3 Applications Version
  • Unix/NT
  • CTP 54774 (includes PT 173319 and 167074)
  • CTP 56480 (includes PT 176156)
  • CTP 53035 (includes PT 171305 and 169463)
  • CTP 44716 (includes PT 160357)
  • CTP 49388 (includes PT 165831 and 159071)
  • ISeries
  • PT 173841
  • PT 166711
  • PT 161120

8
8.1.0 Applications Version
  • Unix/NT
  • CTP 54734 (includes PT 167074)
  • CTP 56481 (includes PT 176156)
  • CTP 54775 (includes PT 173319)
  • CTP 55006 (includes PT 172708, 173599, and
    169463)
  • CTP 43693 (includes PT 159071)
  • CTP 44717 (includes PT 160357)
  • CTP 55006 (includes PT 172708 and 173599)
  • ISeries
  • PT 167073
  • PT 164426
  • PT 172642
  • PT 176598

9
9.0.0 Applications Version
  • Unix/NT
  • CTP 52527 (includes PT 170095, 169463, and
    160357)
  • CTP 56482 (includes PT 176156)
  • CTP 54776 (includes PT 173319, 167074)
  • CTP 58199 (includes PT 178426 and 159071)
  • CTP 55045 (includes PT 172708 and 173599)
  • ISeries
  • PT 173837
  • PT 176827

10
9.0.1 Applications Version
  • At this time, I am aware of no CTPs needed to be
    added for the Open To Match process to work
    properly.
  • If you find that you have trouble matching an
    invoice to a receipt, and the receipt line is
    missing an Open to Match Qty, please report this
    issue to the Global Support Procurement
    department for further assistance.

11
Do I still need to run MA310?
  • MA310 will no longer need to be run to update
    matching pool count records.
  • Use MA310 only when there is a need to change a
    Company (MA01) or AP Vendor (AP10) existing pool
    option.
  • Using Pool Option 1 will still look to all
    invoices and receipts for a Company and Vendor,
    as being available to be matched.
  • Using Pool Option 2 will still look to invoices
    and receipts specific to one purchase order, as
    being available to be matched.
  • Using Pool Option 3 will still look to invoices
    and receipts specific to one purchase order and
    Ship To Location, as being available to be
    matched.

12
Smart Reconciliation (SMR)
  • Please be sure to update your Smart Recon version
    to the latest patch.
  • Open to Match Qty has also changed the way SMR
    looks to receipts as available to be matched.

13
MA05.1 Handling Code Heads Up
  • MA05.1 Handling Code Please be sure that ALL
    handling codes have the Drop Ship Flag populated
    with N or Y. If you have upgraded from a lower
    version of applications, this flag may be blank.
  • If you see any handling code with Drop Ship flag
    blank, do a Change on MA05.1 and put in a N or Y
    as appropriate.

14
AP195 New Feature
  • There is now a listing provided of Unposted
    Distributions which are preventing the Month End
    Close from completing.
  • ISeries 9.0 PT 175345
  • Unix/NT PT 170482
  • 803 applications version CTP 52950
  • 810 applications version CTP 52951
  • 900 applications version CTP 52952
  • The new listing will aid in your month end close
    by giving you the invoices which are holding up
    the AP195 from successfully completing.

15
MA180 Before you Start
  • MA180 can be a useful tool to writeoff and/or
    archive receipts which will not be matched in the
    future.
  • Using these steps can improve the writeoff and/or
    archive process.
  • Copy your Production data into a Test system.
  • Run the MA180 in Nonupdate mode in Test system,
    and verify the data to be written off and/or
    archived is correct.
  • Then run a new job name MA180 in Update mode in
    Test system, and verify the data is correct.
  • This allows any problem receipts, found in the
    Test system, to be corrected in Production before
    you run the MA180 in Update.
  • Do not delete or recover an MA180 job in Needs
    Recovery without the assistance of the Lawson
    Global Support Procurement department.

16
MA180 Tips and Techniques
  • Use small date ranges (3 to 6 months) at a time.
  • Any open receiver or receiver line that has an
    associated closed po line should be addressed
    before running in update.
  • MA180 should be run prior to moving to new
    application versions.
  • Any receivers from prior versions should be
    looked at prior to running MA180 especially if
    they are prior to 8.0 apps.
  • You should not use SQL or quickpaint on any
    transactions connected to receivers when MA180 is
    being run in update.
  • There is no UNDO on MA180.
  • Use the MA180 job parameters with care. It is
    possible to writeoff and/or archive every
    unmatched receipt from yesterday and back.
  • ALWAYS run in Nonupdate mode and verify the
    results prior to running in Update mode.

17
MA180 CTP/patches
  • Unix/NT
  • 803 Applications Version CTP 47449, 50293,
    51657, 56589
  • 810 Applications Version CTP 39535, 56577,
    59601
  • 900 Applications Version CTP 56626, 54026
  • ISeries
  • 803 Applications Version PT 172897
  • 810 Applications Version PT 170177

18
MA126 Enhancement
  • Unix/NT PT 179243
  • 810 applications version CTP 59839
  • 900 applications version CTP 59045
  • 901 applications version CTP 59106
  • New unmatched listing reports
  • Accounts Payable Issues Report
  • Inv Amt not equal Goods,
  • All Rule Group Levels Match Unsuccessful
  • Procurement Issues Report
  • PO Cost message exists
  • No receipts available

19
THANK YOU FOR YOUR TIME
20
www.lawson.com
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