STFC Safety, Health and Environment (SHE) Codes

1
STFC Safety, Health and Environment (SHE) Codes

• SHE communication is an area the STFC needs to
  improve and a simple demonstration of effective
  safety management e-mails alone are not
  enough
• This package is one of a series of STFC SHE Code
  updates, revisions and launches.
• Simple presentations will be available for all
  Codes and should be used by STFC Managers at all
  levels to cascade the key messages to all staff
  and contractors.

2
Simplified format for SHE Codes

• To aid their communication and understanding -
  simple language and clear responsibilities
• Purpose why the code exists
• Scope where it does and does not apply
• Definitions of key terms
• Responsibilities set out by role read the
  part applicable to you, simple languageAppendice
  s - specific to the code but include standard
  appendices for the training relevant to the code,
  and an audit checklist

3
Safety, Health andEnvironment Group Outline of
the new STFC SHE Code - Incident Reporting and
Investigation Introduction to SHE
Enterprise the STFC web based incident
reporting tool.
4
Why Report Investigate SHE Incidents ?

• The primary objective of reporting and
  investigating incidents is to prevent, where
  possible, their recurrence by making improvements
  to equipment, procedures etc.
• This can only be done by examining the
  contributory causes immediate, and root or
  indirect causes and taking appropriate actions.
• In addition there are legal duties on employers,
  STFC, and employees, you, under health safety
  legislation to report and investigate all
  incidents.

5
Issues addressed bynew Code reporting system

• Clarity provided for
• Non reporting and late reporting of incidents
• Identification of incident root causes
• Implementation of corrective actions to prevent
  recurrence
• Too hard to report
• to many and too complicated pro formas
• difficulty finding accident books

6
What and Who to Report

• Any incident which resulted in or could have
  resulted, in
• injury to staff, users, visitors, contractors,
  tenants
• damage to STFC property
• ill health current or future or
• harm to the environment.
• should be reported where they arise from Council
  activities or occur on Council sites.
• This includes incidents that arise when
  travelling and working on Council business
  offsite in UK or overseas including vehicle
  incidents
• Incidents should be reported promptly by those
  involved or witnessing an incident ensuring
  their line management are informed.

7
When and How to Report

• In principle all incidents should be reported as
  soon as practicable to relevant line management
  and SHE Group
• Major incidents should be reported immediately
  (within 12 hours) and
• In general all incidents should be reported
  within 2 working days
• The simplest and most direct way to report
  incidents is now on-line through SHE
  Enterprise- one form for incidents or near
  misses 3 minutes to complete
• http//hsweb3.dl.ac.uk/sheenterprise/default_user.
  htm
• An MS Word pro forma is available on the SHE
  website (follow link from Staff Central)
• which can be printed off and filled in manually
  and forwarded to site SHE Groups.

8
mandatory fields
9
Key points

• Read the part of the Code relevant to you.
• Report any incidents with SHE implications that
  occurs on STFC sites no matter who is involved.
• Report promptly within 2 working days.
• Dont forget to report incidents when travelling
  or working offsite on Council business.
• Investigate incident implement actions to
  prevent, where possible, recurrence.
• Serious or Potentially Serious (SoPS) incidents
  will require a short documented investigation
  report
• Report findings to SHE Group within 2 weeks

10
Further questions

• Dont hesitate to contact your SHE Group
• Gareth Baker, DL, 3285
• Jim Wells, RAL, 6323 or Jan Harris, RAL, 5611
• or your Departmental Safety Contact
• If you have questions on the content or the
  format of the presentation

11
DepartmentalSafety Contacts

• CLF - Brian Wyborn RAL 5589
• ISIS - Jane Vickers RAL 8331
• SRS - Mike Bailey DL 3904
• Corporate - Andy Dickinson RAL 8345Services -
  Colin Weeks DL 3294
• - Julia Easton RAL 5796
• TBU - Steve Quinton RAL 5534
• SSTD - Guy Woodhouse RAL 5328
• PPD - Erik Johnson RAL 5071
• / Paul Flower RAL 6264
• CSED - Tim Franks DL 3985
• E-science - Andrew Kaye RAL 8279
• ASTeC - Joe Herbert DL 3215
• Head Office - Andy Boyd RAL 8222