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CREATING AND DELIVERING TECHNICAL PRESENTATIONS

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Title: CREATING AND DELIVERING TECHNICAL PRESENTATIONS Author: papathomas Last modified by: Thomas Papathomas Created Date: 2/14/2002 1:46:11 AM Document presentation ... – PowerPoint PPT presentation

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Title: CREATING AND DELIVERING TECHNICAL PRESENTATIONS


1
- Announce that we are looking for pictures for
the front cover of the proceedings/conference
pamphlet in .JPG format - - BME WebSItes
(extra credit) - - Explain that all-day
attendance in May 2 Conference is mandatory -
Explain class picture in May 2 Conference
2
CREATING AND DELIVERING TECHNICAL PRESENTATIONS
  • Thomas V. Papathomas
  • Matrch 28, 2008
  • Information taken from the book Making your
    Case by Anthony Jay

3
PREPARATION
  • Start by breaking down the unknown into five
    areas
  • Why are you making this presentation?
  • What are you going to say?
  • Whom are you saying it to?
  • Where will you be saying it?
  • How will you say it?

4
1. WHY?
  • Every presentation has an OBJECTIVE
  • Make your objective as precise as you can - with
    fall-back objectives as well - and put it in
    words.
  • Keep referring to your objective whenever you are
    wondering what to include and what to cut.
  • Every slide must have a clear message.

5
2. WHAT?
  • Make a note of all the information
  • Text
  • Illustrations
  • Arguments
  • Do not worry about the order at this point

6
3. WHO?
  • Find out as much as you can about your audience
  • What are they interested in?
  • What objections might they raise to your
    proposals/points?
  • What is their expertise?

7
4. WHERE?
  • Find out the place where you will be presenting
    (Not as important as the other ones)
  • Find out the tools you will be using
  • Machine and projector
  • Examine the space
  • Distance from audience
  • Distance from display machine or computer
  • Distance from projection surface

8
5. HOW?
  • Time to start your presentation
  • Concentrate on the introduction
  • Make it clear
  • Make it interesting
  • Make it complete
  • Give the punch line
  • Start arranging your facts, arguments, and
    illustrations to make your case.

9
A SUCCESSFUL TALK
  • OUTLINE Tell what you will say.
  • BODY Say it.
  • SUMMARY Say what you said
  • (take-home message).

10
The Presentation The Start
  • Every presentation requires a Preface
  • Welcoming Courtesies
  • Self-identification
  • The intention
  • What you are planning to explain/demonstrate/sugg
    est
  • The route map
  • How long will you take, preferably by section
  • The rules of the road
  • Interruptions allowed? Questions at the end?

11
The Presentation The Structure
  • Use a simple FOUR-part structure
  • Exposition - Situation
  • Development - Complication
  • Recommendation (main body)
  • Recapitulation
  • Do not present a string of unconnected assertions

12
The Presentation The Structure
  • EXPOSITION - SITUATION
  • Establish a common ground
  • Present situation
  • or
  • Past history

13
The presentation The Structure
  • DEVELOPMENT - COMPLICATION
  • Introduce the need for your work
  • Example
  • Demand is shifting
  • Technology is changing
  • New techniques create new opportunities
  • Prepare the audience for the next section which
    is the bulk of the presentation

14
The presentation The Structure
  • RECOMMENDATION
  • Present all your facts
  • Evidence
  • Examples
  • Alternatives

15
The presentation The Structure
  • RECAPITULATION - SUMMARY
  • Summarize the essence of your talk
  • Emphasize strong point
  • Do not talk about new things
  • Conclusions (put emphasis)

16
The Technique
  • Delivery
  • Mumbling, Hesitancy, Catch Phrases
  • Poor eye contact, Dropping Voice at end of
    sentence.
  • Do not read from slides or from cue cards
  • Speak slowly and clearly!!
  • Language
  • Use short words and short sentences
  • Use active verbs and concrete nouns

17
The Technique
  • Visuals
  • Use a drawing/diagram/picture to present
    complicated verbal expositions
  • Detail
  • Leave too many details out of presentation
  • Have detailed info in back-up slides or
    supporting documentation
  • Feedback
  • Ask feedback questions especially with small
    audience

18
Summary and Questions
  • Ending of presentation is as important as the
    beginning!!! And it usually includes
  • Summary of salient facts
  • Recommendations for a course of action
  • Proposal for next steps
  • Thanks for patient attention
  • Invitation to ask questions

19
7 Biggest Mistakes in Talks
  • Lack of the Right Preparation
  • REHEARSE - REHEARSE - REHEARSE!
  • Allowing Fear to Block You
  • Inhibiting Physical Energy
  • Complicating the Simple (Stephen Hawking People
    who boast about their IQ are losers)
  • Thinking a Presentation is like a Written Report
  • Neglecting the Importance of Visuals
  • Neglecting Todays Technology

20
- Announce that we are looking for pictures for
the front cover of the proceedings/conference
pamphlet in .JPG format - - BME WebSItes
(extra credit) - - Explain that all-day
attendance in May 2 Conference is mandatory -
Explain class picture in May 2 Conference
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