Clearinghouse Academy Presentation

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National Student Clearinghouse
Presentation for New England Board of Higher
Education October 2008
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Our Beginnings
We are a not-for-profit organization Founded in
1993 in affiliation with several educational
associations including AACRAO, NASFAA, COHEAO,
NCHELP, et-al.
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The Clearinghouse Mission

• We serve the education community by facilitating
  the exchange and understanding of student
  enrollment, performance, and related information

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What We Do For Schools

• Report Federal FA Enrollments
• Verify Enrollment Degree Status
• Collect Transcript Request data
• Exchange Electronic Transcripts
• Track Student Progress

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Participation Costs

• All of our services are, or can be, provided
• FREE OF COST
• to collegiate institutions

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Guiding Philosophy

• The users of data, not the providers, should pay
  the costs
• To receive data, institutions must share the same
  data

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Participation

• 3,200 colleges and universities
• 92 of nations enrollment (16.2 million
  currently enrolled students)
• 2,000 high schools
• 80 million current and former students
• Borrower records from guaranty agencies and
  most loan servicers

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Clearinghouse Data
We receive data that is
Complete All enrolled students
Current Data is received at least 4 times each enrollment period
Comprehensive Not bound by state boundaries or institutional sponsorship
Conclusive Authentic, not survey or anecdotal
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Clearinghouse Services
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Partners
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Topics for Today

• DegreeVerify
• StudentTracker
• Transcript Ordering
• Electronic Transcript Exchange

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(No Transcript)
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DegreeVerify Usage
2,000,000 (24 x 7 x 365)
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StudentTracker
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StudentTracker
A cost effective way to replace survey and
anecdotal information with documented enrollment
and degree data
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University of Washington
Tracking applicants who dont enroll
Fall 2001 11,523 offered admission 5,382
enrolled 6,141 went to other institutions
Computer Science Majors
Tacoma Community College
Washington State University
University of California San Diego
Yakima Community College
University of Colorado
Carnegie Mellon
Seattle University
Bellevue Community College
Where did they go instead?
Minority Applicants
Morehouse
Harvard
Occidental
Seattle University
Howard University
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Increase Matching RateState System to a National
System
Prince Georges Community College
Measured transfer-out rate for 1996 cohort of
first-time freshmen, comparing results using
Maryland state data sharing arrangement and
Clearinghouse
10.8
Transfer-Out Rate
30.8
0
10
20
30
40
11/22/2014
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Transfer Institution type
In 207 Out 53
In state 207 Out of State 53
In 214 Out 81
4 Year
2 Year
In State - 214 Out of State - 81
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Providing Unit Data
For those who transfer out

• Are majors equally represented?
• Are GPAs evenly distributed?
• Is there unequal gender representation?
• What about ethnic groups?
• Class Standing?

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VSA- Chart for University of Wisconsin-La Crosse

• What the Chart Shows
• 84 of First-Time Full-Time Students who entered
  UW-LAX had either completed a 4-year degree or
  were still enrolled at a 4-year institution 6
  Years later
• 58.6 completed locally at UW-Lax (green)
• 15.3 Completed at a different 4-year institution
  (lavender)
• 2.5 were still enrolled at UW-Lax (Yellow)
• 3.4 were still enrolled elsewhere (Orange)

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Transcripts Ordering
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How Transcript Ordering Works
3. Order received by school via web, EDI or XML
2. Order validated to ensure that it meets
schools requirements. Clearinghouse collects
credit card payment information.
4. School reviews order prints/sends
transcript(s) or transmits it via EDI to
SPEEDE-enabled institutions
1. Order placed on Clearinghouse secure web site
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Transcript Ordering Benefits

• Benefits to Schools
• Free to schools
• Reduces errors and processing costs
• Enhances student and alumni service
• Creates audit trail
• Ability to accept credit cards
• Without assuming the burden of processing costs
• No cash handling
• No consent form collection

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Transcript Ordering Benefits

• Benefits to Student Alumni
• Speeds transcript order delivery
• Online status updates
• Online order history
• Email problem notification
• Credit and debit cards accepted
• Order transcripts online 24/7

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Electronic Transcripts Exchange
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Exchanging Files
Clearinghouse Secure FTP Mailbox
Clearinghouse delivers transcript to
recipients secure FTP mailbox
Sending Institution
Create transcript file PDF, XML, EDI, etc.
specify the recipient
Recipients Secure FTP Mailbox
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Activation and Usage

• Sign up with Clearinghouse
• Specify the file formats that you are willing to
  accept (PDF, XML, EDI, etc.)
• Specify the file formats that you are capable of
  creating
• Check the registry when producing transcripts to
  determine if recipient participates

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Benefits

• Institutions already familiar with and using
  Clearinghouse secure FTP service
• Files are secure from sender to recipient
• Multiple options for sending/receiving
• All file formats supported
• Trusted partner

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Student Self-Service
Provide students with free access to enrollment
information and other services via schools
secure web portal
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How Students Use Student Self-Service
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Audit Resource Center
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Audit Resource Center
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Thats us in a Nutshell !
Questions and Comments