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Annual General Meeting

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Annual General Meeting Home Owners Association Tuesday , October 30th, 2012 Today s Agenda Meet the Directors President s Update Highlights for 2012 Fedex and ... – PowerPoint PPT presentation

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Title: Annual General Meeting


1
Annual General Meeting
  • Home Owners Association
  • Tuesday , October 30th, 2012

2
Todays Agenda
  1. Meet the Directors
  2. Presidents Update
  3. Highlights for 2012
  4. Fedex and Neighborhood Updates
  5. 2012 Financial Report
  6. Proposed 2013 Budget
  7. Nominations and Elections of Board Positions
  8. Question and Answers

3
Meet the Directors
  • Brad Halbach
  • Shylleza Vasisht
  • Chadd Merrigan
  • Anna Martca
  • Ashish Arora (Interim Director)

4
What is the HOA? The Woodbridge HOA is the
organization joined by you as a condition of
purchasing a home in the Woodbridge neighborhood.
If you are a renter, your landlord is a member of
the HOA. The HOA exists to preserve the condition
of the shared resources of the neighborhood,
which include, to a limited extent, the condition
of visible items on privately-owned
property. There are other HOAs in the
neighborhood as well, serving townhome owners.
The Woodbridge Homeowners Organization has no
relationship with these companies and we receive
separate dues payments. The townhome owners
receive services such as landscaping and repair,
which are done on their properties, and therefore
have a closer and more costly relationship with
their townhome-specific association.
5
What does the HOA do? First and foremost, the
HOA arranges for landscaping services, water and
electric connections, and public facility repair
and upkeep such as playground equipment and
signage. Second, the HOA enforces the limited
rules regarding private property use that are
stated in the "C, C, and Rs" that you agreed to
upon purchasing your property, plus any
additional rules that have been voted into
existence by the HOA through the years. Third,
the HOA often, but at their discretion, hosts
social events such as the Fourth of July event,
forms action committees to tackle common
challenges, and installs new improvements on
shared neighborhood property.
6
What do the HOA directors do? To accomplish the
above things in a fair and effective manner, and
to ensure adaptation to changing needs, the
directors meet monthly to discuss developments,
vote on new actions or policies, and divide
responsibilities for needed actions among
themselves. Except in special cases when even
more volunteers are needed, the directors act as
volunteers of first resort. Each winter, the
directors arrange the mailing of dues notices and
follow up on payment collections. In the spring,
landscaping needs are evaluated and services
negotiated with a landscaping company. In the
summer months, the Fourth of July event is
arranged, and enforcement of property upkeep is
performed. In the fall, budget plans are
re-evaluated and presented at the Annual General
Meeting. Also in the fall, the board runs
elections of new board members to replace those
whose 3-year terms have expired, as appropriate.
7
Where do I fit in? We are all part of the HOA,
and we all need to participate in setting a smart
and sustainable course for the neighborhood, if
not by direct voting as an HOA director, then at
least by participation in board elections by
voting for and nominating candidates that you
feel would pursue the right actions. All owners
are eligible to join the board if elected. In
addition, volunteers are occasionally needed for
seeing the HOA activities to conclusion, and your
participation is encouraged.
8
What do I need to know? Not really that much.
Add a bookmark to http//www.woodbridgeowners.com,
and everything you need is right there
announcements, community rules, a route to join
the Google discussion group, the list of current
directors, meeting minutes, and other
Woodbridge-scoped information. But really. What
do you need to know? Know your neighbors! Keep
them in mind. Ask what's new. Invite them over
for a playdate. The success of the neighborhood
will be a no-brainer if we're all keeping
cohesive and sharing what we know.
9
Presidents Update
  • We are planning to finally move forward with 3rd
    party company to conduct enforcement next year.
  • Deploying a sign at narrow circle near park
  • Plan on re-barking the neighborhood
  • next year.
  • Homes continue to increase in value and
  • over 16 homes have sold this YTD

10
Highlights and Updates for 2012
  • 4th of July Great turn out and great weather
  • Completed Projects
  • Swing Installation in Phase 2
  • Received 5000 city grant funds towards project
  • Drainage upgrades in a few park areas

11
  • Fedex agreements
  • Fedex/SunCap
  • All trucks exit to north
  • Sound wall, berm, vegetation
  • Designated contact
  • In building permit
  • City
  • Traffic, parks, land use studies
  • Citizens Advisory Committee
  • Code enforcement
  • Taylor
  • Prior notification
  • Community meetings

Cadman
Genie
Woodbridge
12
Acknowledgements
  • Participants
  • 100 residents submitted comments
  • 120 residents signed appeal
  • Projects team
  • Howard Hillinger
  • Manish Garg
  • Mohit Datta
  • Anna Martca
  • Attorney Jay Derr
  • Contributors
  • Woodbridge HOA
  • Nancy Barevics
  • Zaffer Lalji
  • Changming Ma
  • Fuyu Liu
  • Howard Pam Hillinger
  • Manish Garg
  • Mohit Shika Datta

13
  • Future Projects
  • Remainder of UHCC
  • Residential north of park
  • Genie redevelopment?
  • South half of Cadman
  • SE Redmond Neighborhood Plan
  • First meeting Nov 6th

County maintenance base
UHCC Taylor Future Development
Future trail
Cadman
Future traffic signal
UHCC Taylor Future Development
Cadman Future Development
Future 73rd street
Taylor Future residential Development
Genie lease with Taylor expires 2016
Park
Woodbridge
14
YTD Income Acct. Balances
15
2012 Expenses
Continued
16
Annual Dues for 2013
  • Single Family Dues 475
  • Town Home Dues 285

17
2013 Budget Income
INCOME
Annual Dues
Town Homes 18,810
Single Family Homes 133,000
TOTAL Annual Dues 151,810
Other Inc 0
CD Interest 300
Escrow Fees 2,400
TOTAL Other Inc 2,700

TOTAL INCOME 154,510
18
2013 Budget Expenses
EXPENSES
Administrative Social - Events
Bank Fees 120 Annual Meeting 500
Insurance 4,000 July 4th 2,000
Legal Fees 1,000 Other Events 1,000
Postage - Mailings 500 TOTAL Social - Events 3,500
TOTAL Administrative 5,620 Taxes 300
Community Improvements 20,000 Utilities
Landscaping Electric 3,000
Backflow Testing (Annual) 800 Water 30,000
Bark 10,000 TOTAL Utilities 33,000
Irrigation Repairs 8,000 TOTAL EXPENSES 159,220
Landscape Repairs 10,000
Maintenance (Monthly) 66,000
Playground Wood Chips 2,000
TOTAL Landscaping 96,800
19
Open Nominations
  • What are you passionate about?
  • Parks, Events, Administrative, Social
  • Your chance to make a difference!
  • Influence community decisions

20
Election of Directors
  • 2 Director posts up for elections
  • Term ending 2015.
  • Candidates for Directors posts

21
Open Forum
  • Question and Answers
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