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York Catholic District School Board 2009-10 BUDGET APPROVAL OF THE 2009-10 FINANCIAL ESTIMATES Presentation to Board June 16, 2009 Presented by: John A. Sabo ... – PowerPoint PPT presentation

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Title: Presentation to Board


1
York Catholic District School Board
2009-10 BUDGET
APPROVAL OF THE 2009-10 FINANCIAL ESTIMATES
Presentation to Board June 16, 2009
Presented by John A. Sabo, Associate Director
Leading Services Treasurer of the Board
Susan La Rosa Director of Education Secretary
of the Board
2
Objectives re June 16, 2009 meeting
1. Review final draft of the revenue and
expenditure projections for the 2009-2010
Operating Budget, and identify changes made from
previous budget modules/information presented,
as well as any new assumptions 2. Present to
the Board the motions required for the approval
and implementation of the 2009-2010 Financial
Estimates, along with related/enabling
motions. 3. Allow for discussion on the
follow-up required for the implementation and
completion of the 2009-2010 allocation of
resources balancing process and for preparation
of the development of the 2010-2011 and future
Operating Budget
3
2009-10 Budget Projections
Total Operating Non-Operating Total Operating
Revenue 524,490,212 479,066,293
Expenditures 524,490,212 479,066,293
Difference 0 0
NOTE For the 2009-10 Financial Estimate
Projections, the revenue and expenditures have
excluded provision for the use of reserves.
Recommendation B provides proposed treatment
for 2009-10.
4
Agenda Report to Board
June 16, 2009 REPORT TO TRUSTEES APPROVAL OF
2009-10 FINANCIAL ESTIMATES (dated June 12, 2009,
6 pages) Attachments Title 1 Summary of
2009-10 Projections 2008-09 Revised
Estimates 2 Revenue Summary Comparison 2009-10
vs. 2008-09 3 Revenue Summary pie chart
(Operating) 4 Revenue Summary pie chart
(Operating Non Operating) 5 Expenditure
Summary Comparison 2009-10 vs. 2008-09 6 Expendit
ure Summary pie chart (Operating) 7 Expenditure
Summary pie chart (Operating Non
Operating) 8 Operating Fund Comparison of
2009-10 vs. 2008-09 9 Summary of Recommendations
re final approval of the 2009-10 Financial
Estimates
5
Supplementary Budget Support Materials
6
BACKGROUND INFORMATION
  • A series of Allocation of Resources Design Team
    meetings have and will continue to be held
  • May 5, 2009 presentation to Board
  • Review of Projected Operating revenues
  • Distribution of Allocation of Resources Workbooks
    and support materials
  • May 13, 2009 presentation of the 2009-10 Salaries
    and Benefits Module to Labour Relations
  • May 26, 2009 Budget Update to Board
  • Collection of major areas of expenditure data and
    finalization of expenditure adjustments
  • Finalization of proposed revenue adjustments
  • Development of proposed enabling recommendations

7
BACKGROUND INFORMATION
  • Concepts
  • Expenditure projections are based on total
    revenue allocation without use of reserves
  • Expenditures have been separated into three
    distinct categories
  • Salaries and Benefits ( 87.7)
  • Committed Expenditures ( 7.1)
  • All essential/contractual expenses e.g.
    utilities, transportation, maintenance contracts,
    phones, network lines legal/audit etc. fixed in
    nature over which there is little or no
    discretion.
  • Other Expenditures (5.2)
  • All other expenditures

8
2009-10 FINANCIAL ESTIMATES Summary Operating
Revenue Expenditures Projections
2009-10 Projections
Operating Revenue Operating Revenue 479,066,293
Expenditures Expenditures
Salaries Benefits (87.7) 419,961,059
Committed (7.1) 33,849,638 (453,810,697)
Balance available to fund remaining Other Expenditures Balance available to fund remaining Other Expenditures 25,255,596
Other Expenditures (5.2) Other Expenditures (5.2) (25,255,596)
Surplus/(Shortfall) Surplus/(Shortfall) 0
9
MAJOR ASSUMPTIONS
  • Major assumptions used in developing final budget
    projections
  • SALARIES BENEFITS
  • Implementation of Provincial Framework Agreement
    for 2009-10 (Note 2nd year of 4 year agreement)
  • Salaries and Benefits are as presented to Labour
    Relations Committee on May 13, 2009
  • Benefits renewal premiums as recommended by
    Benefits consultant (Mercer)
  • Detailed Salaries Benefits Expenditure module
    (28 pages) provides details around related
    assumptions and staffing level projections for
    2009-10

10
MAJOR ASSUMPTIONS
  • Major assumptions used in developing final budget
    projections
  • COMMITTED EXPENDITURES (non Salaries Benefits)
  • Committed expenditures are projected at 2009-10
    levels as required
  • OTHER EXPENDITURES
  • All other budgets are at 2008-09 Revised
    Estimates levels reduced by the amount required
    to balance the 2009-10 budget (total targeted
    amount 1.4 million or approximately 5.3 of
    Revised Estimates)
  • It is proposed that the Allocation of Resources
    Design Team work towards achieving the reductions
    that have been made (from Revised Estimates
    levels.)
  • System targets (e.g. Printing budgets)
  • Budget release holdbacks etc.

11
MAJOR ASSUMPTIONS
  • Major assumptions used in developing final budget
    projections
  • RESERVES
  • No provision has been made for the transfer of
    reserve funds to balance the operating budget
  • For 2009-10 it is proposed that a transfer of
    reserves only be used for those expenditures
    excluded from the operating expenditure
    projections due to their infrastructure or
    multi-year profile (e.g. Student Admin. System,
    telephony, disaster recovery) or of a one-time
    nature.
  • Recommendation B proposes drawdown of up to
    approximately 1.13 million

12
2009-10 FINANCIAL ESTIMATES Summary Projected
Operating Revenue Expenditures
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
Operating Revenue 461,051,449 479,066,293 18,014,844 3.91
Operating Expenditures 464,442,490 479,066,293 14 ,623,803 3.15
Surplus/(Shortfall) (3,391,041) 0 3,391,041
Transfer from Reserves 3,391,041 0 3,391,041
Surplus/(Shortfall) 0 0 0
NOTE For the 2009-10 Financial Estimate
Projections, the revenue and expenditures have
excluded provision for the use of reserves.
Recommendation B provides proposed treatment
for 2009-10.
13
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
REVENUE- Operating REVENUE- Operating REVENUE- Operating REVENUE- Operating REVENUE- Operating
Grants for Student Needs 451,265,313 469,486,798 18,221,485 4.04
Other Grants 1,000,000 1,000,000 0 -
Other Revenue 4,845254 4,313,000 (532,254) (10.99)
Continuing Education 3,940,700 4,266,495 325,795 8.27
461,051,267 479,066,293 18,015,026 3.91
14
ANALYSIS OF GRANT CHANGE-Operating 2008-09 Revised Estimates vs. 2009-10 Projections ANALYSIS OF GRANT CHANGE-Operating 2008-09 Revised Estimates vs. 2009-10 Projections ANALYSIS OF GRANT CHANGE-Operating 2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase 18,221,485 4.03
Resulting from (estimated)
Enhancements (PFA Other misc) 15,685,473 3.48
Constraints (2,466,000) (0.55)
Net Funding increases (before growth) 13,219,473 2.93
Growth increase 5,002,012 1.11
Total Increase 18,221,485 4.04
Above chart is an extract from May 5, 2009
presentation to Board.
15
  • HIGHLIGHTS OF GRANT CHANGES (contd)
  • CONSTRAINT MEASURES 2.46 million decrease
  • Pupil Foundation Grant
  • Textbooks funding reduced 700,000
  • Classroom computers funding reduced 700,000
  • Staff Development funding eliminated 600,000
  • Student Transportation 1 route reductions
    targeted 166,000
  • Special Education and Learning Opportunities
    (staff development component) 300,000

16
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
EXPENDITURES-by Object EXPENDITURES-by Object EXPENDITURES-by Object EXPENDITURES-by Object EXPENDITURES-by Object EXPENDITURES-by Object
Salaries Wages 353,304,313 366,712,709 76.55 13,408,396 3.80
Employee Benefits 51,512,147 53,248,350 11.11 1,736,203 3.37
Total Sal. Ben. 404,816,460 419,961,059 87.66 15,144,599 3.74
Staff Development 2,716,806 2,389,079 .51 (327,727) (12.06)
Supplies Services 30,612,699 29,532,766 6.16 (1,079,933) (3.53)
Capital Expenditures 3,823,916 3,643,364 .76 (180,552) (4.72)
Fees Services 22,032,332 23,131,300 4.83 1,098,968 4.43
Other Expenditures 440,277 408,725 .08 (31,552) (7.17)
Total Support Costs 59,626,030 59,105,234 12.34 (520,796) (.87)
Total 464,442,490 479,066,293 100.0 14,623,803 3.66
17
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category
Salaries Wages 353,304,313 366,712,709 76.55 13,408,396 13,408,396 3.80
Employee Benefits 51,512,147 53,248,350 11.11 1,736,203 1,736,203 3.37
Total 404,816,460 419,961,059 87.66 15,144,599 15,144,599 3.74
Committed 32,968,440 33,849,638 7.07 881,198 2.67
437,784,900 453,810,697 94.73 16,025,797 3.66
18
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections of total Increase/(Decrease) Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections of total
EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category
Salaries Wages 353,304,313 366,712,709 76.55 13,408,396 13,408,396 3.80
Employee Benefits 51,512,147 53,248,350 11.11 1,736,203 1,736,203 3.37
Total 404,816,460 419,961,059 87.66 15,144,599 15,144,599 3.74
Committed 32,968,440 33,849,638 7.07 881,198 2.67
437,784,900 453,810,697 94.73 16,025,797 3.66
19
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections of total Increase/(Decrease) Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections of total
EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category
Salaries Wages 353,304,313 366,712,709 76.55 13,408,396 13,408,396 3.80
Employee Benefits 51,512,147 53,248,350 11.11 1,736,203 1,736,203 3.37
Total 404,816,460 419,961,059 87.66 15,144,599 15,144,599 3.74
Committed 32,968,440 33,849,638 7.07 881,198 2.67
437,784,900 453,810,697 94.73 16,025,797 3.66
Other 26,657,590 25,255,596 5.27 (1,401,994) (5.26)
Total 464,442,490 479,066,293 100.0 14,623,803 3.05
20
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections of total Increase/(Decrease) Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections of total
EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category EXPENDITURES by Category
Salaries Wages 353,304,313 366,712,709 76.55 13,408,396 13,408,396 3.80
Employee Benefits 51,512,147 53,248,350 11.11 1,736,203 1,736,203 3.37
Total 404,816,460 419,961,059 87.66 15,144,599 15,144,599 3.74
Committed 32,968,440 33,849,638 7.07 881,198 2.67
437,784,900 453,810,697 94.73 16,025,797 3.66
Other 26,657,590 25,255,596 5.27 (1,401,994) (5.26)
Total 464,442,490 479,066,293 100.0 14,623,803 3.05
21
2009-10 PROJECTIONS
Salaries Benefits 419,961,059 87.66
Committed 33,849,638 7.07
Sub-total 453,810,697 94.73
Other 25,255,596 5.27
TOTAL 479,066,293 100.00
22
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
EXPENDITURES-categorized as Committed (essential/contractual etc.) EXPENDITURES-categorized as Committed (essential/contractual etc.) EXPENDITURES-categorized as Committed (essential/contractual etc.) EXPENDITURES-categorized as Committed (essential/contractual etc.) EXPENDITURES-categorized as Committed (essential/contractual etc.)
IT-Line Chges/Sftwr 1,089,117 1,094,525 5,408 .50
Bus Adm Telephone 372,259 387,500 15,241 4.09
Transportation-Fuel 945,000 820,653 (124,347) (13.16)
Accom. Energy 10,196,526 10,018,176 (178,350) (1.75)
Bus Adm Legal/Aud 288,250 251,750 (36,500) (12.66)
Information Sys 1,522,078 2,097,729 575,651 37.82
Transportation 14,619,304 14,457,625 (161,679) (1.11)
Insurance 1,247,352 1,381,563 134,211 10.76
Snow/Lawn/Garbage 1,382,582 1,916,936 534,354 38.65
Accom. Other 1,305,972 1,423,181 117,209 8.97
32,968,440 33,849,638 1,853,781 2.99
23
2009-10 PROJECTIONS
2008-09 Revised Estimates Targeted Reductions 2009-10 Projections
Other Expenditures Other Expenditures Other Expenditures Other Expenditures
Staff Development 2,716,806 (327,727) 2,389,079
Supplies Services 17,919,825 (707,913) 17,211,912
Capital Expenditures 3,823,916 (180,552) 3,643,364
Fees Services 1,756,766 (154,250) 1,602,516
Other Expenditures 440,277 (31,552) 408,725
26,657,590 (1,401,994) 25,255,596
Targeted reductions methodology utilized above is
included as part of the supplementary information
provided. The Allocation of Resources Design Team
will have the opportunity to review where and
how the reductions are applied upon Budget
release and implementation.
24
2009-10 PROJECTIONS
2008-09 Revised Estimates 2009-10 Projections Increase/(Decrease) Increase/(Decrease)
2008-09 Revised Estimates 2009-10 Projections
REVENUE 461,051,358 479,066,293 18,014,935 3.15
EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES EXPENDITURES
Salaries Wages 353,304,313 366,712,709
Employee Benefits 51,512,147 53,248,350
Total Salary Benefits 404,816,460 419,961,059 15,144,599 3.74
Support Costs Support Costs Support Costs Support Costs Support Costs
Essential/Contractual 32,968,440 33,849,638 881,198
Other 26,657,590 25,255,596 (1,401,994)
Total Support Costs 59,626,030 59,105,234 (520,796) (.87)
TOTAL EXPENDITURES 464,442,490 479,066,293 14 ,623,803 3.15
SURPLUS/ (SH0RTFALL) (3,391,132) -
25
2009-10 Budget Projections
TOTAL
Operating 479,066,293
Non-Operating 45,423,919
TOTAL 524,490,212
  • Notes
  • The Difference of 45.42 million between Total
    Operating Non-Operating vs. Operating Only is
    the funding received for non-operating
    expenditure functions (i.e.)
  • School Renewal 5.63 million
  • New Pupil Places 26.16million
  • Primary Class Size Capital 2.36 million
  • Good Places to Learn allocation 1.37million
  • Pre-98 Debt 9.43 million
  • Best Start/Growth Schools .47million

26
2009-10 Budget Projections
Recommendation A(i) reflects proposed approval of
above amount of 524,490,212
27
2009-10 Operating Revenue Projections
Grants for Student Needs 469,486,798 98.00
Other Grants 1,000,000 .20
Other Revenue 4,313,000 .90
Continuing Education 4,266,495 .90
479,066,293 100.00
28
2009-10 Operating Non-Operating Revenue
Projections
Grants for Student Needs 469,486,798 89.43
Other Grants 1,000,000 .19
Other Revenue 4,313,000 .82
Continuing Education 4,266,495 .81
Non-Operating 45,426,919 8.75
524,490,212 100.00
29
2009-10 Projected Operating Expenditures by
Object
Salaries Wages 366,712,709 76.55
Employee Benefits 53,248,350 11.12
Staff Development 2,389,079 .50
Supplies Services 29,532,766 6.16
Capital Expenditures 3,643,364 .76
Fees Services 23,131,300 4.83
Other 408,725 .09
TOTAL 479,066,293 100.0
30
2009-10 Projected Operating Non-Operating
Expenditures by Object
Salaries Wages 366,712,709 69.92
Employee Benefits 53,248,350 10.15
Staff Development 2,389,079 .46
Supplies Services 29,532,766 5.63
Capital Expenditures 3,643,364 .69
Fees Services 23,131,300 4.41
Other 408,725 .08
Non-Operating 45,423,919 8.66
TOTAL 524,490,212 100.0
31
PROJECTED Reserve Status at August 31, 2009
OPERATING RESERVES August 31, 2008 Balance 2008-09 Projected Transfer August 31, 2009 Projected Balance
Protected 1,795,268 1,795,268
Non-protected 4,523,566 3,391,132 1,132,434
6,318,834 3,391,132 2,927,702

NOTE The 2008-09 Projected transfer is based on
2008-09 Revised Estimates. Actual transfer will
be subject to August 31, 2009 financial statement
reconciliation process.
32
  • Proposed Recommendations
  • The series of proposed recommendations (along
    with background information and rationale for
    each) related to the approval of the 2009-2010
    Financial Estimates are included on Attachment
    8. They are organized into six groupings of
    motions as follows
  • Approval Submission of 2009-2010 Financial
    Estimates
  • Revenue
  • Salaries Benefit Expenditures
  • Other Expenditures
  • Use of Unprotected Reserves for 2009-2010
  • Use of Operating Budget Surplus for EDC
    Purposes Policy 610
  • Monitoring and Allocation of 2009-2010
    Financial Estimates
  • Audit Committee
  • Allocation of Resources Design Team
  • Submission of Revised Estimates
  • Lobby Efforts Re Fair and Equitable Funding

33
A. APPROVAL AND SUBMISSION OF 2009-10 FINANCIAL
ESTIMATES
34
B. USE OF UNPROTECTED RESERVES FOR 2009-10
RECOMMENDATION THAT the Board approve the
provision of 1,132,434 of transfer of reserves
plus an equal offsetting amount of expenditure
provision as part of the submission of the
Financial Estimates to the Ministry of Education
for the fiscal year September 1, 2009 to August
31, 2010.
35
C. USE OF OPERATING BUDGET SURPLUS FOR EDC
PURPOSES
RECOMMENDATION
THAT the Board not designate 2009-10 Operating
Budget funds for the purpose of acquisition of
school sites.
36
D. MONITORING AND ALLOCATION OF 2009-2010
FINANCIAL ESTIMATES
RECOMMENDATIONS Audit Committee THAT
Administration continue to report to the Board
through the Audit Committee a summary of budget
account transfers as well as any significant
changes in budget assumptions and their projected
impact on the 2009-2010 Operating Budget
estimates and Revised Estimates. Allocation of
Resources Design Team THAT Administration
regularly report on the activities of strategies
developed by the Allocation of Resources Design
Team for review and approval by the Board, with
the objective of leveraging financial resources
and ensuring compliance with Ministry regulations.
37
E. SUBMISSION OF REVISED ESTIMATES
RECOMMENDATIONS THAT Administration develop and
submit revised 2009-2010 Estimates to the
Ministry of Education prior to December 15, 2009,
and that a summary of the material changes
between original and revised estimates be
reviewed at the Audit Committee, and THAT, should
the calculation of Revised Estimates result in
material changes to revenue or expenditure
projections, Administration be directed to
develop options and strategies for the Board to
consider for implementation in the 2009-2010
fiscal year.
38
F. LOBBYING OF GOVERNMENT
RECOMMENDATIONS
i) THAT the Board continue to lobby the
government to ensure equitable and adequate
funding is available for all students in
Ontario, and ii) THAT Administration be directed
and authorized to lobby on behalf of the Board
for changes in the new funding model where, in
the opinion of administration, the principles of
equity and adequacy are not being met. iii) THAT
the Board in cooperation with the Ontario
Catholic School Trustees Association undertake a
review of data regarding school board budgets
with the objective of developing a coordinated
approach with the Ministry of Education for
addressing the short and long term financial
needs of school boards.
39
COMPLIANCE REPORTING
  • No Deficit (Balanced Budget) ?

  • Compliance with Funding Envelopes
  • Special Education ?
  • Pupil Accommodation ?
  • Administration and Governance see note

NOTE As previously reported, expenditures must
be categorized according to Ministry-defined
envelopes. Based on preliminary categorization
of expenditures included in the final projection,
the 2009-10 (as well as projected 2008-09)
Administration and Governance envelope will be
exceeded, but will be less than the
Ministry-maximum threshold of 15.
40
Summary/Conclusion As noted at past Board
meetings, the development of budget information
has been focused on capturing accurate data and
providing accurate expenditure and revenue
projections based on assumptions
identified. Various individuals have been
involved in the developing and coordinating of
budgetary information. Unless identified in this
report, all assumptions, issues and concerns
presented at the previous meetings remain

41
NEXT STEPS
The next steps following review of final draft
projections and approval of the proposed
recommendations are as follows 1. Complete and
submit Estimates to Ministry of Education in
prescribed format and code of account groupings
prior to the required Ministry deadline of June
30, 2009. 2. Prepare for implementation of the
2009-2010 Operating Budget effective for
September 1, 2009, including continuation of
budgetary restraints and strategies utilized in
2008-09. 3. Prepare for the scheduling of a
series of Allocation of Resource Design Team
meetings to facilitate implementation of
Recommendation D. 4. Prepare and complete
Revised Estimates for submission to the Ministry
of Education prior to December 15,
2009. 5. Continue lobby efforts directly and
through OCSTA to ensure the short and long term
financial stability of the Board.

42
THE CHALLENGE
KEEPING THE BALANCE and LEVERAGED USE OF
RESOURCES
FISCAL
STUDENT RESPONSIBILITY vs.
OUTCOMES
43
QUESTIONS ?
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