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Supportive Services for Veteran Families (SSVF) Program

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Title: Supportive Services for Veteran Families (SSVF) Program


1
  • Supportive Services for Veteran Families (SSVF)
    Program
  • Overview of Program, Notice of Fund Availability
    Application
  • WEBCAST
  • December 2010

2
Agenda
  • Ending Veteran Homelessness
  • Introduction to SSVF Program
  • Program Overview
  • Background
  • Operations
  • Participant Eligibility
  • Supportive Services
  • Application Selection
  • Applicant Eligibility
  • Threshold Requirements
  • Notice of Fund Availability (NOFA) Overview
  • Application
  • Available Funding
  • Uses of SSVF Grant Funds
  • VAs Goals and Objectives
  • Payments of SSVF Grants
  • Application Overview and Grant Writing Best
    Practices

2
3
I. Ending Veteran Homelessness
3
4
I. Ending Veteran Homelessness
  • Expand existing programs and develop new
    initiatives to prevent Veterans from becoming
    homeless and assist those who are currently
    homeless
  • Increase the number and variety of housing
    options, including safe havens, transitional,
    permanent, contracted, VA- and community-operated
  • Provide more supportive services through
    partnerships to prevent homelessness, improve
    employability, and increase independent living
    for Veterans
  • Improve access to VA and community-based mental
    health, substance abuse and supportive services
  • Program enhancements will provide housing, VA
    health care and benefits, employment, and
    residential stability to more than 500,000
    Veterans


4
5
I. Ending Veteran Homelessness (contd)
  • Federal Strategic Plan
  • VA Five-Year Plan

  • Built upon 6 strategic pillars
  • Outreach/Education
  • Treatment
  • Prevention
  • Housing/Supportive Services
  • Income/Employment/ Benefits
  • Community Partnerships

5
6
II. Introduction to SSVF Program
6
7
II. Introduction to SSVF Program
  • Goal of SSVF Program
  • Provide housing stability to homeless and at-risk
    Veterans and their families
  • Process
  • VA will award grants to eligible entities
    (private non-profit organizations and consumer
    cooperatives)
  • Grantees will provide supportive services to very
    low-income Veterans and their families who are
    homeless or at-risk of homelessness

7
8
III. Program Overview
8
9
III. Program Overview A. Background
  • Authority 38 U.S.C. 2044 / Section 604 of the
    Veterans Mental Health and Other Care
    Improvements Act of 2008 (the Act) / Public Law
    110-387
  • Purpose To provide grants to eligible entities
    to facilitate the provision of supportive
    services to very low-income Veteran families who
    are occupying permanent housing
  • Status
  • Final Rule published in Federal Register on
    November 10, 2010 http//edocket.access.gpo.gov/
    2010/pdf/2010-28407.pdf
  • Notice of Fund Availability published in Federal
    Register and posted on SSVF Website
    http//www1.va.gov/HOMELESS/SSVF.asp
  • Application, first webcast recording and FAQs are
    also available on SSVF website

9
10
III. Program Overview B. Operations
VA
Award Supportive Services Grants
Eligible Entities (private nonprofit
organizations or consumer cooperatives)
Provide Supportive Services
Participants (very low-income Veteran families
occupying permanent housing)
10
11
III. Program Overview C. Participant Eligibility
  • Veteran Family
  • Veteran who is a single person, or
  • Family in which the head of household, or the
    spouse of the head of household, is a Veteran
  • Very Low-Income lt50 area median income
  • Occupying Permanent Housing
  • Category (1) Currently residing in permanent
    housing
  • Category (2) Currently homeless, scheduled to
    become resident of permanent housing within 90
    days pending the location or development of
    suitable permanent housing
  • Category (3) Exited permanent housing within the
    previous 90 days in order to seek housing more
    responsive to needs and preferences

11
12
III. Program Overview D. Supportive Services
  • Required Supportive Services
  • Outreach services
  • Case management services
  • Assist participants to obtain VA benefits
  • Assist participants to obtain and coordinate the
    provision of other public benefits provided by
    Federal, State, or local agencies, or any
    eligible entity in the area or community served
    by the grantee (provided directly or through
    referral to partner agencies)

Housing counseling services Health care services Personal financial planning services Transportation services Income support services Fiduciary and representative payee services Legal services Child care Daily living services
12
13
III. Program Overview D. Supportive Services
(contd)
  • Optional Supportive Services Temporary
    financial assistance payments
  • Payments must help participants remain in or
    obtain permanent housing and can be for the
    following purposes
  • Payments are subject to the restrictions in the
    Final Rule and the Notice of Fund Availability
    (NOFA), including time/amount limitations,
    development of housing stability plan, payments
    only to third parties
  • Other services which may be suggested by an
    applicant, a grantee, or VA in the future

Rent, penalties, or fees Utility fees Security or utility deposits Moving costs Purchase of emergency supplies Transportation Child care
13
14
III. Program Overview E. Application Selection
NOFA Issued
Applications Submitted
VA Performs Threshold Review Scores
Applications That Pass Threshold Review
VA Groups Applicants within Funding Priorities
(if applicable) Ranks Applicants within
Funding Priority Groups (if any)
Review of Additional Considerations
Applicants Selected
Grant Award Letters Issued
Grant Agreements Executed
1. Preference given to applicants who serve
Veteran families transitioning from homelessness
2. Equitable geographic distribution of grant
funds, as practicable
14
15
III. Program Overview F. Applicant Eligibility
To be eligible for a SSVF grant, the applicant
must be either
Types of Eligible Entity Documentation Required
Private nonprofit organization means any of the following four entities An incorporated private institution or foundation that Has no part of the net earnings that inure to the benefit of any member, founder, contributor, or individual Has a governing board that is responsible for the operation of the supportive services provided under this part and Is approved by VA as to financial responsibility. 1. IRS ruling certifying tax-exempt status under the IRS Code of 1986
A for-profit limited partnership, the sole general partner of which is an organization meeting the requirements of paragraphs (a)(i), (ii) and (iii) of this definition. 2. Partnership Agreement
A corporation wholly owned and controlled by an organization meeting the requirements of paragraphs (1)(a), (b), and (c) of this definition. 3. Articles of Incorporation or By-Laws
A tribally designated housing entity (as defined in section 4 of the Native American Housing Assistance and Self-Determination Act of 1996 (25 U.S.C. 4103)). 4. Indian Housing Plan Tribal Certification
Consumer Cooperative has the meaning given such term in section 202 of the Housing Act of 1959 (12 U.S.C. 1701q). State certification of consumer cooperative status
15
16
III. Program OverviewG. Threshold Requirements
  • Threshold requirements
  • Application is submitted on time and is complete
  • Applicant is a non-profit organization or
    consumer cooperative
  • Proposed activities are eligible for funding
  • Proposed participants are eligible to receive
    supportive services
  • Applicant agrees to comply with the requirements
    in the Final Rule
  • Applicant does not have an outstanding obligation
    to the Federal government that is in arrears and
    does not have an overdue or unsatisfactory
    response to an audit
  • Applicant is not in default by failing to meet
    the requirements for any previous Federal
    assistance

Note Applicants must receive at least 60
cumulative points and at least one point per
category to receive a supportive services grant.
17
IV. Notice of Fund Availability (NOFA) Overview
17
18
IV. NOFAA. Application
  • Application Availability
  • Application package is posted on the SSVF website
    (http//www1.va.gov/homeless/SSVF.asp)
  • Application is also available on
    http//www.grants.gov
  • Technical Assistance
  • VA and Corporation for Supportive Housing (CSH)
    will host 5 regional grant-writing workshops in
    January 2011
  • Workshops will help applicants better understand
    the SSVF Program and provide grant-writing
    application tips
  • Workshops will take place in Chicago, IL Los
    Angeles, CA Seattle, WA Houston, TX and New
    York, NY
  • More information on available Technical
    Assistance can be found on the SSVF website
    http//www1.va.gov/homeless/SSVF.asp

18
19
IV. NOFAB. Available Funding
  • Allocation (Section E of NOFA)
  • Approx. 50 million available for SSVF grants
    this year
  • Maximum allowable grant size is 1 million per
    year per grantee
  • Supportive Services Grant Award Period (Section F
    of NOFA)
  • SSVF grant awarded this year will be for a
    one-year period
  • If funding allows, a future NOFA may be issued to
    enable grantees to renew their grant through a
    simplified application process

19
20
Requirements for the Use of SSVF Grant Funds
(NOFA Section G)
IV. NOFAC. Uses of SSVF Grant Funds
lt10 Admin
lt10 Admin
20-35 (Categ. 1 Residing in Perm. Housing)
60-75(Categs. 2 3 Transitioning from
Homelessness to Perm. Housing)
60-75
Note Maximum of 30 of supportive services
costs may be used for temporary financial
assistance paid directly to a third party on
behalf of a participant for child care,
transportation, rental assistance, utility-fee
payment assistance, security deposits, utility
deposits, moving costs, and emergency supplies in
accordance with 62.33 and 62.34 of Final Rule.
21
IV. NOFAD. VAs Goals Objectives
  • Goals and Objectives for Awards under NOFA (NOFA
    Section J)
  • Enhance the housing stability and independent
    living skills of very low-income Veteran families
    occupying permanent housing across geographic
    regions
  • Rapidly re-house or prevent homelessness among
    the following target populations who also meet
    all requirements for being part of a very
    low-income Veteran family occupying permanent
    housing
  • Veteran families earning less than 30 of area
    median income (AMI) as most recently published by
    HUD (http//www.huduser.org)
  • Veterans with at least one dependent family
    member
  • Chronically homeless Veteran families
  • Formerly chronically homeless Veteran families

21
22
IV. NOFAE. Payments of SSVF Grants
  • Payments of Supportive Services Grant Funds (NOFA
    Section L)
  • Payments will be made to grantees electronically
    via the Department of Health and Human Services
    (HHS) Payment Management System
  • Grantees may request payments as frequently as
    they choose, subject to the following limitations

Time Period Limitation on Cumulative Requests for Grant Funds
During 1st Qtr of Grant Award Period May not exceed 35 of the total grant award without written approval by VA
End of 2nd Qtr of Grant Award Period May not exceed 60 of the total grant award without written approval by VA
End of 3rd Qtr of Grant Award Period May not exceed 75 of the total grant award without written approval by VA
End of 4th Qtr of Grant Award Period May not exceed 100 of the total grant award
22
23
V. Application Overview and Grant Writing Best
Practices
23
24
Supportive Services for Veteran Families (SSVF)
Program Overview of Application and Grant
Writing Best Practices
  • www.csh.org

25
Agenda
  • Application Overview
  • Section A Background, Qualifications,
    Experience, Past Performance of Applicant and
    Any Identified Subcontractors
  • Section B Program Concept Supportive Services
    Plan
  • Section C Quality Assurance Evaluation Plan
  • Section D Financial Capability Plan
  • Section E Area or Community Linkages and
    Relations
  • Section F Certifications
  • Grant Writing Best Practices
  • Next Steps

26
I. Application Overview
27
Application Requirements
  • Submission requirements
  • 1 original application in 3-hole binder 4
    unbound copies (paper-clipped) 1 CD
  • Section labels follow sequence in application
    checklist (include tabs in original only)
  • Exhibits labeled and attached at the back of the
    application package
  • Submit 1 original 4 collated hard copies 1
    compact disc (CD) containing Application, all
    Exhibits (including Attachment B Excel File) to
    Supportive Services for Veteran Families Program
    Office, National Center on Homelessness Among
    Veterans, 4100 Chester Avenue, Suite 201,
    Philadelphia, PA 19104
  • Requirement for submission of five hard copies
    and a CD also applies to applicants who submit
    via Grants.gov
  • Applications must arrive as a complete package
  • An eligible entity may submit only one
    application per state
  • Format
  • 12-point Arial font
  • 8.5-inch by 11-inch paper
  • 1-inch margins
  • 25-page limit on narrative, section page limits
    covered in next slides

28
Structure of Application
Application Section Page Limit
Executive Summary 4 Pages
Section A Background, Qualifications, Experience, Past Performance of Applicant and Any Identified Subcontractors 5 Pages
Section B Program Concept Supportive Services Plan 5 Pages
Section C Quality Assurance Evaluation Plan 3 Pages
Section D Financial Capability Plan 5 Pages
Section E Area and Community Linkages and Relations 3 Pages
Section F Certifications 2 Pages
Note Narrative should be attached to each
section of the completed Application Form.
Application Form pages and exhibits do not count
towards narrative page limits.
29
Attachments and Exhibits
  • Attachment A Veterans Integrated Service
    Network (VISNs) Map
  • Attachment B Applicant Budget Template
    (Microsoft Excel File)
  • Exhibit I Eligible Entity Legal Authority
  • Exhibit II Applicant Organizational Chart
  • Exhibit III Evidence of Relationship between
    Applicant and Subcontractors
  • Exhibit IV Articles of Incorporation, Corporate
    Resolutions, Certified Partnership, Joint
    Venture, or LLC Agreement
  • Exhibit V Key Personnel Resumes
  • Exhibit VI Reference Contact Information
  • Exhibit VII Map of Program Area or Community
  • Exhibit VIII Previous Years Audited Financial
    Statements
  • Exhibit IX One Year Program Budget (Complete
    Attachment B)
  • Exhibit X (Optional) Documentation of Financing

30
II. Section A Background, Qualifications,
Experience, Past Performance of Applicant and
Any Identified Subcontractors
(35 Points)
31
Section A1 Background and Organizational History
  • Scoring Criteria
  • Applicants, and any identified subcontractors,
    background and organizational history are
    relevant to the program.
  • Applicant, and any identified subcontractors,
    maintain organizational structures with clear
    lines of reporting and defined responsibilities.
  • Applicant, and any identified subcontractors,
    have a history of complying with agreements and
    not defaulting on financial obligations.
  • Application Subsection Summary
  • Organizational structure
  • Subcontractors
  • Applicant incorporation documents
  • Applicant overview
  • Any convictions, judgments, etc. against
    applicant

32
Section A1 Background and Organizational History
  • Key Considerations ???
  • Alignment between mission, services/programs,
    expertise, target groups and SSVF Program
  • Partnerships and use of Memorandums of
    Understanding
  • Enhancing your application by partnering with
    subcontractors with specific expertise
  • Outline roles and responsibilities of
    subcontractors
  • Include guiding principles, responsibilities and
    scope of services for subcontractors
  • If applicant would like VA to consider any
    subcontractors, along with the applicant, in
    evaluation of application, list as identified
    subcontractors
  • Note Applicant is not required to have selected
    subcontractors at time of application
  • Be specific in terms of current and past
    programs/services cite number of clients served,
    measurable outcomes, specific services provided,
    communities/neighborhoods served
  • Mention any awards or mentions that your
    organization/program/services have received
  • Mention who funds programs/services, contract
    performance, and repeat funders

33
Section A2 Staff Qualifications
  • Scoring Criteria
  • Applicants staff, and any identified
    subcontractors staff, have experience working
    with very low-income families.
  • Applicants staff, and any identified
    subcontractors staff, have experience
    administering programs similar to the SSVF
    Program.
  • Application Subsection Summary
  • Staff experience providing supportive services to
    very low-income families
  • Staff experience administering programs similar
    to proposed program
  • Staff resumes

34
Section A2 Staff Qualifications
  • Key Considerations ???
  • Be specific about staff roles in
    programs/projects, timeframe for projects,
    outputs and outcomes, funding sources, target
    populations, services provided, and collaboration
    with other nonprofit and public agencies
  • Highlight staff roles in program success and/or
    oversight
  • Applicant and subcontractor staff experience
    providing services to very low-income families,
    highlight any experience with HUDs Homelessness
    Prevention and Rapid Re-Housing Program (HPRP) or
    similar programs
  • Applicant and subcontractor staff experience
    administering programs similar in size and scope
    to the proposed program, any experience with HPRP
    or similar programs
  • Distinguish between staff experience and
    organizational experience
  • Attach resumes for key personnel in Exhibit V

35
Section A3 Organizational Qualifications and
Past Performance
  • Scoring Criteria
  • Applicant, and any identified subcontractors,
    have organizational experience providing
    supportive services to very low-income families.
  • Applicant, and any identified subcontractors,
    have organizational experience coordinating
    services for very low-income families among
    multiple organizations, Federal, State, local and
    tribal governmental entities.
  • Applicant, and any identified subcontractors,
    have organizational experience administering a
    program similar in type and scale to the SSVF
    Program to very low-income families.
  • Application Subsection Summary
  • Organizational experience providing supportive
    services to very low-income families
  • Organizational experience coordinating services
    for very low-income families among multiple
    organizations
  • Organizational experience administering programs
    similar to proposed program provide 3 examples
  • References

36
Section A3 Organizational Qualifications and
Past Performance
  • Key Considerations ???
  • Be specific about timeframe for projects, outputs
    and outcomes, funding sources services provided
  • Define collaboration with other nonprofit and
    public agencies (e.g. level of formality,
    monitoring, measures for success, goals,
    successes, challenges)
  • Emphasize programs that are similar in terms of
    size, scope, and target population to SSVF and/or
    HPRP
  • Distinguish between individual staff experience
    and organizational experience
  • List up to three examples of applicants
    experience in acting as the coordinator or lead
    for past programs similar in scope, size, and
    complexity to SSVF
  • List up to two examples for any identified
    subcontractor(s)
  • List three references for past performance as
    Exhibit VI, of relevant programs/projects in last
    10 years for applicant and any identified
    subcontractors, including name, title, oversight
    role, and contact information

37
Section A4 Experience Working with Veterans
  • Scoring Criteria
  • Applicants staff, and any identified
    subcontractors staff, have experience working
    with Veterans.
  • Applicant, and any identified subcontractors,
    have organizational experience providing
    supportive services to Veterans.
  • Applicant, and any identified subcontractors,
    have organizational experience coordinating
    services for Veterans among multiple
    organizations, Federal, State, local and tribal
    governmental entities.
  • Application Subsection Summary
  • Staff experience working with Veterans
  • Organizational experience providing supportive
    services to Veterans
  • Organizational experience coordinating services
    for Veterans among multiple organizations
  •  

38
Section A4 Experience Working with Veterans
  • Key Considerations ???
  • Define collaboration with other nonprofit and
    public agencies (e.g. level of formality,
    monitoring, timeframe, measures for success,
    goals, successes, challenges)
  • Highlight any relationship with VA or other
    public service entity
  • Applicant and any identified subcontractor staff
    experience working with Veterans
  • Applicant and any identified subcontractor
    organizational experience providing supportive
    services to Veterans
  • Applicant and any identified subcontractor
    organizational experience coordinating services
    for Veterans among multiple agencies, including
    VA
  • Demonstrate your understanding of the unique
    issues that face Veteran population

39
III. Section B Program Concept Supportive
Services Plan
(25 Points)
40
Section B1 Need for Program
  • Scoring Criteria
  • Applicant has shown a need amongst very
    low-income Veteran families occupying permanent
    housing in the area or community where the
    program will be based.
  • Applicant understands the unique needs for
    supportive services of very low-income Veteran
    families.
  • Application Subsection Summary
  • Describe the location where the Program will
    operate, name counties, parishes, municipalities
    and/or tribal lands to be targeted
  • List Veterans Integrated Service Network (VISN)
    for target area (see Attachment A)
  • Identify the geographic regions for the target
    area/community (e.g. urban, rural, tribal land,
    other)
  • Estimate total number of Veteran homeless
    families in the target area/community
  • Estimate total number of very low-income Veteran
    households who are at-risk of homelessness in the
    area
  • Describe needs and characteristics of the very
    low-income Veteran families who would be eligible
    for services under the proposed SSVF Program

41
Section B1 Need for Program
  • Key Considerations ???
  • Needs cited should align with your proposed
    program concept (i.e. reader should not be
    surprised to see specific service or intervention
    proposed in Section B3 because corresponding need
    is demonstrated in this section)
  • Rely on statistics but also show that you know
    your target population from your experience
  • Provide context for incidence of Veteran
    homelessness in your target area, what is the
    environmental context (e.g., overall poverty
    rate, median household income, availability of
    affordable housing, etc.)
  • Carefully review and incorporate VA CHALENG
    report results (among other sources) for your
    area
  • Also reference data from VA and HUD Annual
    Homeless Assessment Reports (AHARs), HMIS,
    National Center on Homelessness Among Veterans,
    and the American Community survey, as applicable
  • Cite sources of all data referenced
  • Include a map of the targeted community or area
    as Exhibit VII

42
Section B2 Outreach and Screening Plan
  • Scoring Criteria
  • Applicant has a feasible outreach and referral
    plan to identify and assist very low-income
    Veteran families occupying permanent housing that
    may be eligible for supportive services and are
    most in need of supportive services.
  • Applicant has a plan to process and receive
    participant referrals.
  • Applicant has a plan to assess and accommodate
    the needs of incoming participants.
  • Application Subsection Summary
  • Narrative describing plan to identify and assist
    those very low-income Veteran families most in
    need
  • Processing and screening plan (including list of
    screening questions to be used)
  • Description of referral process for ineligible
    Veteran families
  • Explanation of needs assessment for incoming
    participants

43
Section B2 Outreach and Screening Plan
  • Key Considerations ???
  • Answer the who, what, where, when, how for your
    outreach, screening, and referral activities
    (e.g., which staff will do what, where will
    outreach occur, when/how often, from which
    organizations will you receive referrals, to
    which agencies will you refer ineligible
    families?)
  • Demonstrate your knowledge of the target
    population through your outreach plan
  • Think through screening questions and process in
    detail, show your careful consideration of how to
    determine and verify eligibility
  • Describe your strategy for identifying those most
    in need, including those most at-risk of
    homelessness (reference Section H of NOFA)

EXAMPLES OF POTENTIAL OUTREACH LOCATIONS / REFERRAL SOURCES EXAMPLES OF POTENTIAL OUTREACH LOCATIONS / REFERRAL SOURCES
Veterans Justice Outreach Program (VJO) Local Shelters and Day Centers
Veterans Health Administration (VHA) / Veterans Benefit Administration (VBA) Street Outreach
Homeless Veterans Reintegration Program (HVRP) Employment Focused Mainstream Lending Institutions (Banks, Fannie Mae, LISC)
Veterans Courts Local School Systems and After School Programs
Legal Aid Local Churches and Faith Based Programs
44
Section B3 Program Concept
  • Scoring Criteria
  • Applicants program concept, size, scope, and
    staffing plan are feasible.
  • Applicants program is designed to meet the needs
    of very low-income Veteran families occupying
    permanent housing.
  • Application Subsection Summary
  • Proposed program concept, size, scope and
    staffing
  • Narrative on 4 required supportive services to be
    provided (outreach, case management, VA benefits,
    other public benefits)
  • Narrative on optional supportive services
    (temporary financial assistance or other
    supportive services) to be provided (if any)
  • Staffing plan
  • Housing model in which services are provided
  • Describe frequency of engagement of services
  • Housing and service coordination
  • Confidentiality
  • Safety protocols and procedures
  • Individual goal setting/service philosophy

45
Section B3 Program Concept
  • Key Considerations ???
  • Answer the who, what, where, when and how for all
    program components
  • Potential service models (HPRP, Critical Time
    Intervention, Permanent Supportive Housing
    Service Enhancements)
  • Evidence-based practices and service approaches
    (service needs assessments, motivational
    interviewing, peer mentoring, PTSD screening,
    trauma-informed practices)
  • Connecting to VA benefits
  • Connecting to mainstream benefits
  • Complete and include check box responses
    contained in application in response
  • Consideration of different types of program
    settings (single site vs. scattered site, etc.)
  • Consideration of whether and how to provide
    direct temporary financial assistance
  • How confidentiality and safety of participants
    will be assured

46
Section B4 Program Implementation Timeline
  • Scoring Criteria
  • Applicants program will be implemented in a
    timely manner and supportive services will be
    delivered to participants as quickly as possible
    and within a specified timeline.
  • Applicant has a hiring plan in place to meet the
    applicants program timeline or has existing
    staff to meet such timeline.
  • Application Subsection Summary
  • Table describing programs implementation
    timeline
  • Implementation Plan (narrative)
  • Narrative around potential implementation
    obstacles
  • Key Considerations ???
  • Note services you already provide and would
    leverage for the SSVF Program
  • Adhere to VA guidance on timeline for program
    implementation (begin outreach within 30 days of
    grant execution program fully operational within
    60 days)
  • Be ambitious but realistic dont over-promise
    and set yourself up for failure
  • Note other program/projects that you were able to
    set up and/or operationalize within a similar
    timeframe

47
Sections B5-B7 Collaboration with VA, Meeting VA
Goals, and Capacity to Undertake Program
  • Scoring Criteria
  • Applicant is committed to ensuring that its
    program meets VAs requirements, goals and
    objectives for the SSVF Program as identified in
    the Final Rule and the NOFA.
  • Applicant has sufficient capacity, including
    staff resources, to undertake the program.
  • Application Subsection Summary
  • Include plan for coordination and communication
    with local VA facility
  • Describe how the programs design, implementation
    and evaluation will meet the goals, requirements
    objectives outlined in the NOFA Final Rule
  • Estimate percent of Veteran participants who are
    homeless and transitioning to permanent housing
  • Specify what percentages of participants served
    will comprise the target populations set out in
    NOFA
  • Describe applicant teams ongoing project/program
    commitments

48
Sections B5-B7 Collaboration with VA, Meeting VA
Goals, and Capacity to Undertake Program
  • Key Considerations ???
  • Have you already worked with VA? Will your SSVF
    Program build on that working relationship?
  • If not, have you reached out to VA to gain their
    support for the proposed program? Note Section
    E requests letter of support from local VA
  • Be specific, show your knowledge of local VA
    services and processes
  • Target populations and percentages should line up
    with needs identified in Section B1
  • Specify any competing programs/projects that may
    consume the proposed teams time and explain how
    these competing priorities will be balanced to
    ensure proposed SSVF outcomes can be achieved

49
IV. Section C Quality Assurance Evaluation
Plan
(15 Points)
50
Section C Quality Assurance Evaluation Plan
  • Scoring Criteria
  • Applicant has created clear, realistic, and
    measurable goals that reflect the SSVF Programs
    aim of reducing and preventing homelessness among
    very low-income Veteran families against which
    the applicants program performance can be
    evaluated.
  • Applicant plans to continually assess the
    program.
  • Applicant has adequate controls in place to
    regularly monitor the program, including any
    subcontractors, for compliance with all
    applicable laws, regulations, and guidelines.
  • Applicant has adequate financial and operational
    controls in place to ensure the proper use of
    supportive services grant funds.
  • Applicant has a plan for ensuring that the
    applicants staff and any subcontractors are
    appropriately trained and stays informed of
    industry trends and the requirements of the SSVF
    Program.
  • Applicant has a plan to establish a system to
    remediate non-compliant aspects of the program if
    and when they are identified.
  • Applicants program management team has the
    capability and a system in place to provide to VA
    timely and accurate reports at the frequency set
    by VA.

51
Section C Quality Assurance Evaluation Plan
  • Application Section Summary
  • Narrative on goals and outcomes
  • Explanation of how qualitative and quantitative
    outcomes will be measured
  • Frequency of evaluations
  • Plan for monitoring quality of service delivery
    and compliance with program requirements
  • Performance evaluations for staff and
    subcontractors
  • Plan for staff training
  • Operational and finance controls to ensure
    compliance
  • Explain how non-compliant aspects of program will
    be fixed
  • Role of management team in reporting activities
  • Plan to ensure data accuracy in web-based HMIS
    system

52
Section C Quality Assurance Evaluation Plan
  • Key Considerations ???
  • Make goals and outcomes as tangible and
    quantifiable as possible
  • Propose only those goals or outcomes that are
    measurable
  • Be specific who, what, where, when and how for
    collecting numerical data qualitative
    information (e.g., what data will be collected,
    who will collect it, what systems will be used
    for tracking, how often will it be collected and
    reviewed?)
  • Reference any familiarity with, knowledge of, or
    experience with HMIS or comparable data systems
  • Describe applicants record of monitoring
    delivery of quality services for comparable
    programs
  • Provide overview of internal performance review
    processes
  • Identify specific staff training certification
    opportunities
  • Discuss fiscal control system that will allow
    applicant to adequately track temporary financial
    assistance spending (if any)
  • Be specific who, what, where, when and how for
    collecting data, creating reports online data
    submission
  • Mention other programs funded with government
    grants/contracts or with similar reporting
    requirements

53
V. Section D Financial Capability Plan
(15 Points)
54
Section D1 Organizational Finances
  • Scoring Criteria
  • Applicant, and any identified subcontractors, are
    financially stable.
  • Application Subsection Summary
  • Provide summary of financial health of applicant
    and any identified subcontractors (sources and
    uses)
  • Attach previous years audited financials
  • Provide in narrative format any additional
    information the VA should consider around
    financials
  • Key Considerations ???
  • Explain negative net income or gross
    fluctuations, if any, for current or previous
    year
  • Highlight diversity of funding sources and/or
    categories (e.g. individual donors, events,
    foundation grants, government contracts)
  • Draw attention to multi-year funding sources and
    funding agencies
  • Include previous years financial statement for
    applicant and any identified subcontractors as
    Exhibit VIII

55
Section D2 Estimated Monthly Program Cost
Summary
  • Scoring Criteria
  • Applicant has a realistic plan for obtaining all
    funding required to operate the program for the
    time period of the supportive services grant.
  • Applicants program is cost-effective and can be
    effectively implemented on-budget.
  • Application Subsection Summary
  • Submit one year budget (complete Attachment B,
    see next slide)
  • Administrative Costs
  • Total supportive services grant request
  • Average estimated grant amount to be utilized per
    household
  • Percentage breakdown of costs by use (e.g.,
    supportive services type, administrative, etc.)
  • Describe use of funds in proposed program and
    detail how funds spent will be tracked by
    participants occupying permanent housing
    category
  • Plan for delivering program on budget

56
Section D2 Estimated Monthly Program Cost
Summary Attachment B, Tab 1
57
Section D2 Estimated Monthly Program Cost
Summary Attachment B, Tab 2
58
Section D2 Estimated Monthly Program Cost
Summary
  • Key Considerations ???
  • Budget should be for one-year period and include
    both SSVF-funded and non-SSVF-funded costs
  • Microsoft Excel template (Attachment B see
    previous slide) must be used
  • Maximum percentages of funds that can be used for
    certain purposes can be found in NOFA
  • 10 administrative cost cap
  • 60-75 of grant funds on participants who are
    homeless or scheduled to become residents of
    permanent housing within 90 days
  • 20-35 of grant funds on participants who are
    residing in permanent housing but at-risk of
    becoming homeless
  • 30 temporary financial assistance cap

59
Section D3 Summary of Sources of Program Funds
  • Application Subsection Summary
  • Describe all sources to be used to operate SSVF
    Program and nature of sources (e.g. federal,
    local, or state government, foundation grant,
    other contribution)
  • Detail status for each source (e.g., pending,
    committed, received)
  • Plan to seek new funding sources to ensure
    long-term provision of supportive services to
    participants
  • Key Considerations ???
  • Sources and uses should be equal to each other
  • Ensure fundraising plan is realistic based on
    past fundraising successes and existing funder
    relationships (e.g. expected renewals, typical
    annual revenue for fundraisers, events, etc.)

60
Section D4 Risks and Mitigation Strategies
  • Application Subsection Summary
  • Describe the financial risks associated with
    program implementation
  • Provide a mitigation strategy for each risk
    identified
  • Key Considerations ???
  • List specific risks and strategies for mitigating
    those risks
  • Example
  • Risk Need to provide participants with temporary
    financial assistance is more than budgeted
  • Mitigation Strategy Require participants to
    provide co-pays where possible and leverage
    existing community resources such as HPRP

61
VI. Section E Area and Community Linkages and
Relations
(10 Points)
62
Section E Area and Community Linkages and
Relations
  • Scoring Criteria
  • Applicant has a plan for developing or has
    existing linkages with Federal (including VA),
    State, local, and tribal government agencies, and
    private entities for the purposes of providing
    additional services to participants.
  • Applicant (or applicants staff), and any
    identified subcontractors (or subcontractors
    staff), have fostered successful working
    relationships and linkages with public and
    private organizations providing services to
    Veterans or very low-income families in need of
    services similar to the supportive services.
  • Applicant has a presence in the area or community
    to be served by the applicant.
  • Evidence your knowledge of other supportive
    service and housing providers in the community.
  • Applicants linkages to the area or community to
    be served by the applicant enhance the
    effectiveness of the applicants program.

63
Section E Area and Community Linkages and
Relations
  • Application Section Summary
  • Describe and document existing relationships
    (applicant and any identified subcontractors)
    with local VAs, other government entities, and
    private agencies which you will leverage to offer
    additional services to participants
  • Describe and provide evidence of current and/or
    planned coordination and outreach with the State
    or County VA departments/agencies
  • Detail and document current coordination and
    outreach with local VA facilities
  • Describe the applicant and any identified
    subcontractors successful past working
    relationships with public and private entities to
    serve Veterans or very low-income families
  • Name each partner, describe the nature of the
    relationship, and detail measurable benefits and
    outcomes for participants
  • Evidence knowledge of and presence in the target
    community for your proposed program
  • Evidence knowledge of other service and housing
    providers in the area
  • Describe how your linkages will enhance the
    effectiveness of the proposed program and the
    provision of supportive services to participants

64
Section E Area and Community Linkages and
Relations
  • Key Considerations ???
  • Reference plan for outreach, services
    coordination detailed in Section B2-3, do not
    repeat entire plan
  • Reference prior experience and working
    relationships, detailed in Section A2-4
  • Documentation of linkages, attach MOUs, letters
    of support/intent from all partners identified
  • Letter of support from Director of local VA
    Community-Based Outpatient Clinic or Medical
    Center, if possible
  • Letters of support/intent should clearly address
    an understanding of the proposed program,
    expertise and capacity of the applicant
    organization and prior history of operating
    similar or relevant programs
  • If applicant doesnt have knowledge of area or
    community in which program is being proposed, it
    is critical to identify subcontractors who do
    have that knowledge
  • Reference back to Section E1, do not repeat all
    content here
  • Be specific about the nature of the relationship,
    the target population, and outcomes achieved.
    Refer back to Section B Program Concept

65
VII. Section F Certifications
(0 Points)
66
Section F Certifications
  • Application Subsection Summary
  • Attest to compliance, accuracy of application
    information, non-delinquency, fiscal controls,
    lobbying prohibitions, etc.
  • Key Considerations ???
  • To be signed by authorized representative from
    the applicants organization
  • Complete and sign
  • Submit with other application documents

67
VIII. Grant Writing Best Practices
68
Grant Writing Best PracticesMake the reviewer's
job easier!!
  • Follow exact format and submission requirements
  • Submit your application complete and on time
  • Label each section and sub-section clearly, use
    exact language from the NOFA and application
  • Use scoring criteria, NOFA and application terms
    to describe past experience, proposed program,
    and need
  • Provide citations and references for all
    statistics
  • Cross-reference information provided in
    earlier/later sections to avoid redundancy and
    keep under page limit summarize key points and
    then refer to other section for details
  • Be specific, answer the who, what, when, how, and
    where for your past experience and any proposed
    plans
  • Dont assume the reader understands the issue,
    problem or the target populations needs
  • Dont philosophize or argue with the NOFA and
    applications assumptions
  • Be ambitious, but dont promise more than you can
    deliver your plan will seem unrealistic not
    well thought-out
  • Dont surprise the reader (e.g. staff positions
    should not appear in a budget that havent been
    discussed in other narrative or application
    sections)

69
Grant Writing Best PracticesShow, don't tell!!
Proposal Section Telling Showing
Need Our target city has many homeless and at-risk Veteran families who would benefit from the proposed supportive services program. According to the HUD 2009 Annual Homelessness Assessment Report (AHAR) to Congress, our Continuum of Care counted 6,240 homeless individuals and families in 2009, a 4.4 increase over the prior year, while the rest of the nation enjoyed a 3.2 decrease in homelessness in this same period. Furthermore, Veteran homelessness is a major and growing issue for our community. Per the 2009 AHAR Homeless Veterans Supplement, there were XX homeless Veterans in our target city in 2009, a XX increase in one year.
Organi-zational Experience ABC nonprofit is uniquely qualified to provide services under the SSVF Program. We offer a wide variety of services and programs to Veterans in our local community. In operation since 2002, ABC Nonprofit serves 500 Veteran individuals and families annually through our food bank, soup kitchen, case management, addiction treatment, and employment services programs. Please see bullets below for a description of goals and services for each of these programs. While ABC does not directly provide housing to our clients, we have a close working relationship with XYZ housing provider and refer our homeless and at-risk Veteran clients for housing, having successfully referred 150 clients in the last year. We also have a strong partnership with LMO community health clinic and regularly refer our clients for medical and behavioral services at the clinic.
70
IX. Next Steps
71
Your Action Plan for Applying
  1. Identify the local need and your target
    population
  2. Define a program model that responds to the
    need/unique issues faced by your target
    population
  3. Assemble applicant team
  4. Self-assess capacity to develop and operate
    program, identify potential roles
    responsibilities to fill gaps
  5. Outreach to partners and/or subcontractors and
    develop MOU(s)
  6. Identify and develop skeleton of program /
    application response
  7. Complete SSVF Application and submit by deadline
    listed in NOFA
  8. Grant Awards estimated Summer 2011

72
For Further Assistance and Information
  • Regional Grant-Writing Workshops Information
    about the five regional grant-writing workshops
    can be found on VAs SSVF website
    http//www1.va.gov/HOMELESS/SSVF.asp
  • For Technical Assistance Questions regarding
    this application may be directed to VAs
    technical assistance provider, the Corporation
    for Supportive Housing at 1-312-332-6690 ext. 17
    (this is not a toll free number) / Email
    SSVFinfo_at_csh.org
  • For Further Information If you have any
    questions regarding the SSVF Program, please
    contact the SSVF Program Office at 1-877-737-0111
    (this is a toll-free number), email SSFV_at_va.gov,
    or visit http//www1.va.gov/HOMELESS/SSVF.asp
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