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INDEPENDENT COMPLAINTS DIRECTORATE

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Title: INDEPENDENT COMPLAINTS DIRECTORATE


1
INDEPENDENT COMPLAINTS DIRECTORATE
  • Presentation to the Portfolio Committee on
    Safety and Security
  • 16 March and 26 March 2007

2
Introduction
  • Mr P Mongwe

3
ICD PRIORITIES FOR 2007/2008Programme 1
Administration
  • Complete audit to utilized Programme 3 staff
    members who possess LLB qualification for
    Investigators especially in terms of DVA and
    Class IV cases
  • The establishment of a Debtor Section in Finance
    as from 1 April 2007
  • To establish an Asset Management Unit in Supply
    Chain Management - for purposes of the
    segregation of duties as and when funds become
    available
  • With the limited capacity in SCM, maintain a
    satisfactorily Asset Register in line with the
    prescripts
  • To decentralize more financial duties as and when
    funds become available
  • Maintain the use of the monthly Leave Registers
    in all the offices

4
Programme 2 Investigations
  • Upgrading salaries of investigators
  • Establish two (2) satellite offices (Richards Bay
    and Mthatha)
  • Implementation of the revised targets developed
    from the business process project
  • Review all Standard Operating Procedures
  • Review Protocol with MPS re investigation of
    criminal offences
  • Compilation of an investigation manual for newly
    appointed investigators

5
Programme 3 Information Management system
  • ICD Ten Year Celebrations ICD will be
    celebrating its ten years of existence on
    01/04/2007
  • Research Workshop On 28th April 2007 the ICD
    will host a workshop on the research findings -
    recently completed
  • Envisage to join SAPS in the implementation
    of a designed strategy geared towards decreasing
    deaths in police custody or as a result of police
    action
  • DVA Conduct research especially in terms of the
    DVA to provide a basis for the implementation of
    lessons and, breaking the barrier of the culture
    of silence around domestic violence

6
PROGRAMME 1 Administration
  • Mr E Valoyi

7
STAFF COMPLEMENT
OFFICE APPROVED POSTS 2006/2007 2007/2008 Vacancies as at 28 February 2007
National Office 80 83 2(P3)
Gauteng 22 23 3(P1)
Limpopo 16 17 1(P3)
Eastern Cape 16 20 0
Western Cape 20 20 0
Northern Cape 13 14 0
Mpumalanga 14 15 1(P3)
KZN 20 25 1(P3)
North West 16 16 0
Free State 14 15 0
TOTAL 231 248 8 (3.5)
Growth Additional 17 (7) more positions for
2007\2008 financial year
8
STAFF COMPLEMENT (CONT)
  • 2006/2007 2007/2008
  • (35) 80 H/O
    (33) 83 H/O
  • (65) 151 Provinces (67)165
    Provinces

  • Total 231
    Total 248

9
NEW POSTS AS FROM 1/04/2007
National Office 3
Provinces 14
Total 17
Breakdown of posts per Office
National Office 3
KZN 5
Gauteng 1
Eastern Cape 4
Limpopo 1
Mpumalanga 1
Free State 1
Northern Cape 1
Total 17

10
  • AUDITOR GENERALS CONCERNS 2005/2006
  • SCM Policy approved and implemented as from 1
    April 2006
  • All staff members were trained in respect of the
    SCM procedures
  • Follow-up SCM training to be arranged in 2007
  • SCM framework being implemented in parts
  • Discrepancies in terms of leave mostly
    experienced by the Provinces
  • Quarterly meetings of the Administrative Forum
    used for training on leave matters
  • Monthly reports used by Responsibility Managers
    for monitoring and reporting on leave

11
AUDIT GENERALS CONCERNS 2005/2006 (Cont)
  • HRM to perform annual inspections
  • Human Resource Plan was revised in line with the
    Public Service Regulations

12
PRIORITIES 2007/2008
  • Complete audit to utilized Programme 3 staff
    members who possess LLB qualification for
    Investigators especially in terms of DVA and
    Class IV cases
  • The establishment of a Debtor Section in Finance
    as from 1 April 2007
  • To establish an Asset Management Unit in Supply
    Chain Management - for purposes of the
    segregation of duties as and when funds become
    available
  • With the limited capacity in SCM, maintain a
    satisfactorily Asset Register in line with the
    prescripts
  • To decentralize more financial duties as and when
    funds become available
  • Maintain the use of the monthly Leave Registers
    in all the offices

13
PROGRAMME 2 Investigation of ComplaintsMr T
Tshabalala
14
Strategic objectives
Indicator Target
Finalized internal investigations in respect of Class 1 (deaths) within 180 days 60 of notifications received from SAPS/MPS
Finalized internal ICD investigations of Class 3 (criminal offences) within 180 days 50 of complaints received from SAPS/MPS
Finalized internal ICD investigations of Class 4 (misconduct) within 90 days 60 of complaints
15
Performance current financial year
Indicator Target Actual
Finalized internal investigations in Class 1 within 180 days 60 Target exceeded by 35.7
Finalized internal ICD investigations of Class III within 180 days 50 Target exceeded by 2.3
Finalized internal ICD investigations of Class IV within 90 days 60 Target not met -43.4
16
Performance finalised backlog
Province Class I Class II Class III Class IV Total
Eastern Cape 111 5 109 167 392 7
Limpopo 339 22 503 502 1366 25
Mpumalanga 350 33 104 137 624 11
Gauteng 15 17 112 64 208 4
Northern Cape 43 32 246 274 595 11
Western Cape 76 25 157 581 839 15
North West 39 2 174 304 519 9
Free State 7 39 46 35 127 2
KZN 105 48 220 522 895 16
Total 1085 223 1671 2586 5565 100
17
Backlog as at end February 07
Province Class I Class II Class III Class IV Total
Eastern Cape 25 2 25 36 88 2
Limpopo 89 0 120 64 273 6
Mpumalanga 132 28 233 365 758 16
Gauteng 240 77 605 633 1555 32
Northern Cape 4 0 22 27 53 1
Western Cape 0 26 0 0 26 1
North West 16 6 26 29 119 2
Free State 47 0 6 189 382 8
KZN 695 41 0 553 1591 33
Total 1248 180 41 1896 4845 100
18
Backlog of cases
  • Causes of backlog
  • Workload versus capacity
  • Vision 2005 strategy to be fully investigative
    body
  • Action plan to deal with backlog
  • Research by Proactive Oversight Unit (POU)
  • Business process re-engineering
  • Different targets for different types of cases
  • Project based approach to finalize backlog
  • Bi-annual audits by National office

19
Performance finalised current fin. year
Province Class I Class II Class III Class IV Total Percentage
Eastern Cape 47 2 45 29 123 14
Limpopo 14 9 33 69 125 15
Mpumalanga 10 0 13 34 57 7
Gauteng 11 2 8 3 24 3
Northern Cape 5 2 24 40 71 8
Western Cape 58 0 67 12 137 16
North West 24 9 44 157 234 27
Free State 6 0 15 10 31 4
KZN 38 0 12 9 59 7
Total 213 24 261 363 861 100
20
Performance total finalized
Province Class I Class II Class III Class IV Total Percentage
Eastern Cape 163 7 156 236 562 8
Limpopo 371 34 561 605 1571 23
Mpumalanga 364 36 123 182 705 10
Gauteng 28 19 125 77 249 4
Northern Cape 54 34 303 334 725 11
Western Cape 137 27 243 602 1009 15
North West 70 11 234 507 822 12
Free State 18 40 72 85 215 3
KZN 160 48 240 535 983 14
Total 1365 256 2057 3163 6841 100
21
Total closed cases per province
PROVINCE SUBT RESOLV UNSUB DISMISS UNFOUND WITHDRA TOTAL
Eastern Cape 81 1 141 35 10 17 285
Limpopo 108 517 44 12 5 15 701
Mpumalanga 56 440 56 21 21 7 601
Gauteng 75 127 171 48 44 19 484
Northern Cape 45 466 97 16 159 214 997
Western Cape 409 736 306 197 62 128 1838
North West 216 1369 211 21 38 7 1862
Free State 21 841 67 17 4 3 953
KZN 111 354 328 108 21 28 950
Total 1122 4851 1421 475 364 438 8671
22
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27
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Chatsworth CAS 740/02/06 2006020503 Corruption / Extortion Guilty of corruption and fined R10 000 and 5years imprisonment, suspended for 5 years. Member dismissed
Douglasdale CAS 366/01/06 200601399 Corruption / Extortion Guilty of corruption and fined R6 000 or 3 years imprisonment. Member dismissed
Germiston CAS 831/04/06 Corruption / Extortion Dismissed from EMPS. Criminal case pending in court
Umbilo CAS 632/0306 Corruption / Extortion 2x Inspectors dismissed from SAPS. Criminal case pending in court
28
Outcomes - convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Eldorado Park CAS 157/10/04 2004100054 Murder Guilty of culpable homicide and sentenced to 5 years imprisonment
Orlando CAS 459/02/2003 2003030182 Murder Guilty of murder and sentenced to 15 years imprisonment
Johannesburg Central CAS 2043/08/02 2002090028 Murder Guilty of murder and sentenced to 15 years imprisonment and declared unfit to possess a firearm
Alexandra CAS 124/04/2006 2006040072 Murder Guilty of culpable homicide and sentenced to 5 years imprisonment
29
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Galeshewe CAS 67/03/04 2004030061 Deafeating the ends of justice Guilty and fined R200 or 25 days imprisonment
Roodepan CAS 104/07/05 2005070131 Defeating the ends of justice Guilty and find R2000 or 6 months imprisonment suspended for 5 years
Modderriver CAS 136/08/04 2004080631 Attempted murder Guilty and sentenced to 6 months imprisonment suspended for 5 years
Mount Frere CAS 35/01/04 2004010548 Defeating the ends of justice Guilty and fined R500 or 3 months imprisonment
30
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Addo CAS 158/12/02 2003010056 Murder Guilty of culpable homicide and R3000 or 12 months imprisonment
Mount Frere CAS 80/12/03 2005050072 Assault GBH torture R2000 fine or 6 months imprisonment and half suspended for 5 years
Tsolo CAS 78/10/00 2000100282 Murder Guilty of culpable homicide and R5000 or 5 years imprisonment
Alice CAS 43/06/03 2003090418 Assault GBH 12 months imprisonment
31
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
King Williamstown CAS 438/10/01 2001100433 Attempted Murder Guilty and sentenced to 5 years imprisonment
Glen Grey CAS 12/06/03 2003070590 DVA Failure to assist complainant Guilty and fined R3000 or 6 months imprisonment
Elliot CAS 27/11/03 2003120119 Assault Guilty and fined R300
Tsolo CAS 68/05/03 2003060550 Assault GBH Guilty and sentenced to 6 months imprisonment
32
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Tongaat CAS 113/04/02 2005050413 Murder Guilty and sentenced to 15 years imprisonment
Vryheid CAS 284/01/06 2006060168 Perjury Guilty and sentenced to 3 years imprisonment suspended for 5 years
Durban Central CAS 927/01/04 2004010260 Murder Assault GBH Guilty and sentenced to 3 years and 2 years imprisonment for murder and assault GBH respectively
Tongaat CAS 220/04/2003 2003040325 Culpable homicide Guilty and fined R20 000 or 5 years imprisonment 16 hours of community service
33
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Madibogo CAS 81/12/03 2003120343 Murder Guilty and sentenced to years of imprisonment
Mmabatho CAS 379/09/04 2006050269 Reckless and negligent driving Guilty and fined R200 or 6 months imprisonment and in addition R4000 or 2 years imprisonment suspended for 3 years
Namakgale 2005100468 Murder Guilty and sentenced to 5 years imprisonment
Seshego 2004030330 Murder Guilty and sentenced to 15 years imprisonment
34
Outcomes convictions
SAPS CAS ICD CCN Offence/ Misconduct Findings/Outcomes
Leslie CAS 76/06/05 2005060515 Murder Guilty and sentenced to 17 years imprisonment
Whiteriver CAS 301/11/04 2004110609 Attempted murder Guilty and sentenced to 12 months imprisonment or R5000 fine suspended for five years
Milnerton CAS 281/08/98 Murder Guilty and sentenced to 10 years imprisonment
Cape Town CAS 2170/06/98 Murder Guilty sentence pending
Parrow CAS 469/11/2001 Murder Guilty and fined R10 000 and 5 years imprisonment suspended for 5 years
35
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36
Anti-Corruption Command (ACC)
  • In the 2006/7 financial year
  • A staff compliment of 4 posts
  • Provide services in provinces
  • Received 64 cases of corruption by SAPS/MPS
  • 31 substantiated
  • 33 closed as unsubstantiated/unfounded
  • 24 investigations continuing
  • 2 cases in court
  • 1 dept case re Station Commander and 1 member
    o/standing for collusion in escape by prisoners
  • 2 await DPP decision 1 DPP declined prosecution
  • Project investigation on missing firearms from
    DMPS

37
High profile investigations
  • Some of the instances of abuse of power
  • SAPS Warrenton An Inspector is out on bail and
    faces a charge of rape of a suspect at the police
    station. DNA results outstanding
  • SAPS Volksrust A female suspect arrested for
    drunkenness was incarcerated in a male holding
    cell where she was repeatedly raped by more than
    4 inmates 2 members are on suspension for the
    incident

38
Investigative training
  • Two training sessions were conducted
  • September 2006
  • 29 investigators trained in basic investigations
    skills such as crime scene management, statement
    taking, report writing, etc
  • February 2007
  • 68 investigators attended training on
  • Database
  • Financial investigations presented by AFU
  • Role and prevention of money laundering and
    corruption presented by Financial intelligence
    Centre

39
Challenges
  • Our challenges remain unchanged
  • Long distances to be traveled for crime scenes
    attendance and conducting investigations
  • Late notifications by SAPS re crime scenes
  • SAPS management reluctance to implement our
    recommendation re disciplinary matters
  • Retention of skilled investigators especially in
    the ACC

40
Priorities - 2007/8
  • Upgrading salaries of investigators
  • Establish 2 satellite offices (Richards Bay and
    Mthatha)
  • Implementation of the revised targets developed
    from the business process project
  • Review all Standard Operating Procedures
  • Review Protocol with MPS re investigation of
    criminal offences
  • Compilation of an investigation manual for newly
    appointed investigators

41
PROGRAMME 3Information Management System
  • Ms N Sihlezana

42
  • OBJECTIVE
  • Information Management and Research is to
    maintain a current complaints register, allocate
    and follow up on cases and oversee the
    implementation of DVA and analyze all
    information on the database, producing at least 3
    reports (2 research reports and 1 workshop)
    annually recommending interventions to enhance
    human rights focused service delivery in
    policing.
  • Further, to improve the management of
    information through technology and the
    dissemination of information in order to market
    the organization to various stakeholders

43
PERFORMANCE 2006/2007
  • 1. COMPLAINTS CASE INTAKE
  • 80 of new cases are captured and processed
    within 48 hours
  • Improvement on feedback to clients from 30 days
    to 7 days
  • Streamlined business process project which was
    conducted during August to November 2006,
    resulting in an improved updating of the
    database from 60 to 75
  • All line staff in the provinces (both
    investigators and case analysts) were trained on
    the complaints registry process, database
    management, registering cases on the database,
    and, the training is still continuing on an ad
    hoc basis and on an one-on-one basis.

44
2. COMMUNICATION AND MARKETING
  • Prompt media responses time taken to respond to
    media enquiries is within the 1 hour of receipt
    and we do meet that target.
  • ICD Marketing Activities The target of 12
    activities per province exceeded in some
    provinces. For example Limpopo organized 26
    awareness campaigns and North West conducted 24.
  • The events involved members of the
    communities and they were addressing stakeholders
    on the mandate and the role of the ICD in terms
    of DVA.
  • Partnerships Considering partnerships with
    Business Against crime and other stakeholders.
    Forging relationships with Gender based
    organizations and also looking at the National
    Action Plan to end Violence especially their
    strategic objectives and priority action for
    criminal justice system
  • 3. PRODUCTION OF A RESEARCH
    WORKSHOP
  • Target met- the said workshop will be conducted
    on the 28/03/07.

45
  • 4. PROACTIVE OVERSIGHT 2006/ 2007
  • 4.1 Research
  • Production of qualitative reports containing
    recommendations target met
  • Two research reports have been conducted.
  • The first research report was done by
  • ICD. The topic of the research report
    Investigation of deaths as a result of police
    action
  • in KwaZulu-Natal, Gauteng and the Eastern Cape
  • Rationale of the research although the last few
    years have witnessed a
  • significant decline in deaths as a result of
    police action and deaths in police custody the
  • number of such deaths remained relatively high in
    the 3 provinces
  • Findings will be discussed in the workshop on
    28th March 2007
  • The second research report is done by ICD in
    collaboration with the ISS. We are still
  • Busy with the research which should be completed
    by April 2007. The topic of the
  • Research Compliance with ICD recommendation by
    the SAPS


46
  • 4.2 Station audits
  • Various ICD provincial offices conducted station
  • audit to determine the level of compliance with
    DVA
  • target has been met and in some provinces
  • exceeded. For example
  • KZN conducted 71 and Northern Cape 55.
  • Eastern Cape 27
  • North West - 23
  • Workshops 12 Workshops were conducted.

47
5. MONITORING THE IMPLEMENTATION OF THE
DVADuring this calendar year the ICD received
46 cases of non-compliance during the first
semester and 58 cases during the second semester
A total number of such cases of non-compliance
were recorded across all provinces, a minimal
number of applications for exemption, after
internal prosecution, was receivedBoth reports
have been produced and the report with regard to
the second semester will soon be tabled
48
INFORMATION TECHNOLOGY
  • 6. IMPROVED FEEDBACK TO COMPLAINANTS
  • (In the process to link SMSs with the Case
    Management System. Complainants will be contacted
    through cell phone smss with regard to the
    progress on their cases rather than phoning them
    or calling them to the office)
  • Remote electronic connection for Investigators
    and staff
  • (Sought to empower investigators by taking
    statements and printing it in the field)
  • Intranet We have finalized the intranet and it
    will go live in April 2007. This tool will
    enhance communication between the National Office
    and the Provincial offices and vice versa

49
  • OVERVIEW CASES REGISTERED 2006/2007

50
Table 1 Deaths, Criminal offences, Misconduct
and DVA cases intake
Province Class I Class II Class III Class IV Total
Eastern Cape 78 11 83 175 347
Free State 57 30 148 186 421
Gauteng 164 20 408 531 1123
Kwazulu-Natal 155 10 171 234 570
Limpopo 57 16 119 211 403
Mpumalanga 35 7 98 203 343
North West 51 10 119 366 546
Northern Cape 13 16 147 247 423
Western Cape 77 33 321 343 774
Grand Total 687 153 1614 2496 4950
51
Table 2 Deaths, Criminal offences, Misconduct
and DVA provincial share
Province 2006/7 Provincial share
Eastern Cape 347 7
Free State 421 9
Gauteng 1123 23
Kwazulu-Natal 570 12
Limpopo 403 8
Mpumalanga 343 7
North West 546 11
Northern Cape 423 9
Western Cape 774 16
Grand Total 4950 100
52
Table 3 Deaths, Criminal offences, Misconduct
and DVA yearly change
Province 2005/6 2006/7 Yearly change
Eastern Cape 330 347 5
Free State 502 421 -19
Gauteng 954 1123 15
Kwazulu-Natal 593 570 -4
Limpopo 353 403 12
Mpumalanga 349 343 -2
North West 471 546 14
Northern Cape 409 423 3
Western Cape 1056 774 -36
Grand Total 5017 4950 -1
53
Table 4 Case Intake by Classification
Class 2006/7 Class Share
Death 687 14
DVA 153 3
Criminal 1614 33
Misconduct 2496 50
Grand Total 4950 100
54
Table 5 Case Type yearly change
Class 2005/6 2006/7 Change
Death 601 687 13
DVA 33 153 78
Criminal 1600 1614 1
Misconduct 2783 2496 -11
Grand Total 5017 4950 -1
55
Table 6 Deaths yearly change
Province 2005/6 2006/7 Yearly Change
Eastern Cape 90 78 -15
Free State 50 57 12
Gauteng 128 164 22
Kwazulu-Natal 135 155 13
Limpopo 40 57 30
Mpumalanga 44 35 -26
North West 41 51 20
Northern Cape 18 13 -38
Western Cape 55 77 29
Grand Total 601 687 13
56
Table 7 Criminal offences
Province 2006/7 Provincial share
Eastern Cape 83 5
Free State 148 9
Gauteng 408 25
Kwazulu-Natal 171 11
Limpopo 119 7
Mpumalanga 98 6
North West 119 7
Northern Cape 147 9
Western Cape 321 20
Grand Total 1614 100
57
Table 8 Criminal offences yearly change
Province 2005/6 2006/7 Yearly change
Eastern Cape 92 83 -11
Free State 218 148 -47
Gauteng 321 408 21
Kwazulu-Natal 169 171 1
Limpopo 109 119 8
Mpumalanga 102 98 -4
North West 132 119 -11
Northern Cape 139 147 5
Western Cape 318 321 1
Grand Total 1600 1614 1
58
Table 9 Misconduct
Province 2006/7 Percentage share
Eastern Cape 175 7
Free State 186 7
Gauteng 531 21
Kwazulu-Natal 234 9
Limpopo 211 8
Mpumalanga 203 8
North West 366 15
Northern Cape 247 10
Western Cape 343 14
Grand Total 2496 100
59
Table 10 Misconduct yearly change
Province 2005/6 2006/7 Yearly change
Eastern Cape 148 175 15
Free State 226 186 -22
Gauteng 505 531 5
Kwazulu-Natal 289 234 -24
Limpopo 203 211 4
Mpumalanga 203 203 0
North West 281 366 23
Northern Cape 251 247 -2
Western Cape 677 343 -97
Grand Total 2783 2496 -11
60
Death in police custody 2005/6 2006/7 Change
Injuries sustained in custody 28 39 28
Injuries sustained prior to detention 69 54 -28
Natural causes 114 108 -6
Suicide 74 47 -57
Total 285 248 -15
Death as a result of police action 2005/6 2006/7
A suspect shot during the course of a crime 84 102 18
A suspect shot during the course of an escape 25 36 31
A suspect shot during the course of an investigation 8 18 56
A suspect shot during the course of arrest 114 133 14
An innocent bystander shot by police 9 3 -200
Assault by Police 13 6 -117
Negligence 26 84 69
Other intentional shooting 6 46 87
Vehicle accident involving police 30 10 -200
Total 315 439 28
61
PRIORITIES 2007/2008
  • ICD Ten Year Celebrations
  • ICD will be celebrating its ten years of
    existence on 01/04/2007
  • Research Workshop
  • On 28th April 2007 the ICD will host a
    workshop on the research findings - recently
    completed
  • Envisage to join SAPS in the implementation
    of a designed strategy geared towards decreasing
    deaths in police custody or as a result of police
    action
  • DVA
  • Conduct research especially in terms of the
    DVA to provide a basis for the implementation of
    lessons and, breaking the barrier of the culture
    of silence around domestic violence

62
  • Implementation of Portfolio Committees
    recommendations on DVA, cell inspections and
    station audits
  • Cell Inspections and Station Audits
  • Deployment of Monitors to facilitate cell
    inspections and stations audits, and tasking some
    Investigators to investigate DVA cases
  • Forging relationships with NGOs that deal with
    Domestic Violence
  • Increased Communication - SAPS/MPS Strengthen the
    existing relationship with SAPS
  • Improve coordination of station audits and
    MPS through effective communication

63
CHALLENGES -DVA
  • Inaccessibility of ICD to the public especially
    in rural communities.
  • Increase in police officers who are perpetrators
    of domestic violence.
  • Due to inaccessibility ICD is getting fraction of
    DVA complaints,
  • Shortage of staff to do DVA station audits and
    cell inspections of 1107 stations nationally,
    presently there are 9 monitors ( 1 monitor per
    province)

64
CHALLENGES -DVA
  • Inaccessibility of ICD to the public especially
    in rural communities.
  • Increase in police officers who are perpetrators
    of domestic violence.
  • Due to inaccessibility ICD is getting fraction of
    DVA complaints,
  • Shortage of staff to do DVA station audits and
    cell inspections of 1107 stations nationally,
    presently there are 9 monitors ( 1 monitor per
    province)

65
  • No toll free number for ICD
  • No call center (National) where people can call
    and get assistance without actually travelling
    distance to lodge a complaint e.g. a person who
    is at Umzimkulu must travel 2-3 hours to Durban
    office to report a case. He/she must spend R150
    for transport. A person from Enkandla travels 3
    3½hrs to Durban to report a case. It will cost
    that person R200 and there is no reimbursement
    from ICD. Therefore services of ICD are very
    expensive to afford.
  • Applications for exemption not coming forth from
    the police and ICD cannot ensure that
    recommendations to SAPS are implemented.

66
  • Ensure access to and sharing of knowledge
    resources amongst ICD staff
  • Production of quality research recommendations
    which are cutting edge and innovative
  • Establish a knowledge management system in order
    to facilitate the accessing and sharing of
    knowledge resources
  • Revamping ICD Internet - so that we can use it as
    a platform for marketing ICD nationally

67
Financial Statements
  • Ms E Verster

68
Financial year 2006/7Budget and Expenditure per
Programme to 31 December 2006
Programme Budget R 000 Expenditure (and commitments) R 000 of total expenditure commitment Number of posts
1 Administration ED office 4 X CD cent. Support Services 22 777 16 007 (1 559) 35 63
2 Investigations 9 X P/Heads DPHs Legal S DDI in N/O ACC 4 and 67 Investigators 29 058 20 689 (1 602) 44 101
3 Compl. Reg. Mon. Research N/O IT Com. Lib Res Stat. Provinces Comp. Registry Mon. 14 071 8 789 (1 998) 21 67
TOTAL 65 906 45 485 (5 159) (76,8) 231
69
Expenditure per Economic ClassificationComparison
between 2005/6 and 2006/7
Economic Classification Expenditure for 2005/6 R 000 Budget for 2006/7 R 000 Expenditure for 2006/7 (31/12/06) R 000
Current payment - Compensation - Goods services, Others 30 235 15 257 39 559 24 411 27 422 69 (U/spending 6 or R2.4Million) 20 522 84
Transfers - Provincial Municipal - Dept agencies 91 35 25 40 25 100 (Paid in full - Jan 07)
Capital assets - Building fixed assets - Equipment C/Hardware Printer Office Furniture equipment Cameras projectors Security equipment Gazebo flags - Software Comp comp security Licenses 575 2 618 425 - 1 729 142 - 2 000 (O/ spending R 300 000) 674 (O/ spending of R 500 000)
TOTAL 49 236 65 906 50 643 76
70
Expenditure per Economic ClassificationComparison
between 2005/6 and 2006/7 (cont)
  • The PFMA under Section 43 (1) allows an
    Accounting Officer to utilize a saving in the
    amount appropriated under a main division within
    a vote, to defray excess expenditure under
    another main division within the same vote - the
    said amount (or saving) may not exceed 8 of the
    appropriated amount under a main division.
  • In line with the above Section of the PFMA,
    Treasury Regulation 6.3.1( c) allows Departments
    to utilize the allocations earmarked by the
    relevant treasury for the Compensation of
    Employees to be utilized for other purposes.
  • Treasury Regulation 15.10.1.2 requires sound cash
    management which includes that prepayment for
    goods and services in advance - are to be
    avoided unless required by contractual
    arrangement.
  • Treasury Regulation 8.2 prescribes that unless
    determined otherwise in a contract or agreement,
    all payments due to creditors must be settled
    within 30 days from receipt of an invoice, or in
    the case of a civil claim, from the date of
    settlement or court judgment.

71
Expenditure on Goods and ServicesComparison
between 2005/6 and 2006/7
2005/6 R 000 2006/7 (31/12/06) R 000
Advertising (Recruitment tenders marketing 692 414
Consultants, Contractors S/Services (Audit Comm. Security Medical Vaccinations Hepatitis ICAS Emp. Wellness 1 459 1 094
Printing publications (A/report DVA report ICD Brochures 36 82
Resettlement cost 190 238
Leasehold property (Devolution from DPW 392 3 518
Travel subsistence (Accomm. D/Allow. Food/Beverages Incidental exp. Car rental Own Traveling Air SMS Foreign daily allow 4 128 5 024
Venues facilities (Lekgotla W/shop Launches Integrity and VCT 174 111
Bursaries 128 32
Gov.Motor Transport (Purchase price m/levy R1 p km. 1 637 2 386
72
Expenditure on Goods and ServicesComparison
between 2005/6 and 2006/7 (cont)
Attendance fees (W/shops Training 595 458
Bank charges 16 19
Communication (Tel Cell TV Licenses Postal P/Bag 1 479 1 129
Computer Services (Data SITA internet, Mainframe Service Develop Intranet 1 457 1 290
Courier and delivery services 55 41
Drivers licenses (50/50 bursary scheme 1 2
Entertainment/Catering (Imbizos Interviews, SMC Meetings Teambuilding 167 222
External audit fees (Compliance Performance Standard annual audit 752 578
Equipment less than R 5 000 (Air Condit. Films/Tapes/CDs Security Dom and Office furniture Equipment 384 163
Inventory 662 765
Legal fees (KZN NC State Attorney Private Attorneys 260 501
73
Expenditure on Goods and ServicesComparison
between 2005/6 and 2006/7 (cont)
Maintenance, repair and running cost (Office building partitioning 154 132
Operating Leases (PABX telephone systems Photocopiers 400 248
Photographic services (Development of Photos/tapes 1 1
Plants, flowers and other decorations 4 6
Professional bodies and membership fees 6 4
Subscriptions 13 6
Translations and transcripts 1 -
Leasehold expenditure (Cleaning and Fumigation - 366
Witness and related fees (Entrapment money - 6
Commitments (Leaseholds such as Security contracts longer than 1 year Total 15 243 1 686 20 522
74
Expenditure Transport, Travel and Subsistence
per OfficeComparison between 2005/6 and 2006/7

Office (Accom. D/Allow. Incidental Car rental Own SMS Air Foreign d/allow. GG) (Total Staff structure - Investigators) 2005/6 R 000 2006/7 (31/12/06) R000
National Office 80 24 1 195 2 230
Eastern Cape 16 6 438 607
Free State 14 6 265 653
Gauteng 22 11 176 367
KwaZulu-Natal 20 11 393 666
Limpopo 16 7 329 655
Mpumalanga 14 6 275 347
Northern Cape 13 5 279 624
North West 16 6 382 499
Western Cape 20 - 9 396 765
75
Expenditure Travel and Subsistence without
G/Motor Transport, for 2006/7, per Office and per
Programme (cont)
Office (Accom. D/Allow. Incidental Car rental Own SMS Air Foreign d/allow.) P 1 R 000 P 2 R 000 P 3 R 000 Total R 000
Eastern Cape 16 6 36 400 41 477
Free State 14 6 19 398 66 483
Gauteng 22 11 1 129 - 130
KZN 20 11 18 318 21 357
Limpopo 16 7 18 454 60 532
Mpumalanga 14 6 15 181 20 216
Northern Cape 13 5 36 358 94 488
North West 16 6 29 275 34 338
Western Cape 20 - 9 32 420 31 483
76
Expenditure Travel and Subsistence without
G/Motor Transport, for 2006/7, per Office and per
Programme (cont)
Office P 1 R 000 P 2 R 000 P 3 R 000 Total R 000
Total Prov 151 - 67 204 2 933 367 3 504 (70)
Office of ED 3 99 - - 99 (2)
4 X CD 8 420 - - 420 (8)
ACC - 4 - 285 - 285 (6)
Other Directorates 65 237 109 370 716 (14)
Total N O 80 24 756 394 370 1 520 (30)
Grand total 231 - 73 960 (19) 3 327 (66) 737 (15) 5 024
77
Expenditure Government Motor Transport for
2006/7, per Office and per Programme (cont)
Office (GG only) P 1 R 000 P 2 R 000 P 3 R 000 Total R 000
Eastern Cape 16 6 19 162 37 218
Free State 14 6 20 179 65 264
Gauteng 22 11 14 186 47 247
KZN 20 11 20 229 34 283
Limpopo 16 7 32 135 59 226
Mpumalanga 14 6 14 73 47 134
Northern Cape 13 5 11 145 50 206
North West 16 6 22 94 38 154
Western Cape 20 - 9 4 159 6 169
78
Expenditure Government Motor Transport for
2006/7, per Office and per Programme (cont)
Office P 1 R 000 P 2 R 000 P 3 R 000 Total R 000
Total Prov 151 - 67 156 1 362 383 1 901 (80)
Office of ED 3 17 - - 17 (,5)
4 X CD 8 15 - - 15
ACC - 4 - 71 - 71 (3)
Other Directorates 65 221 23 138 382 (16)
Total NO 80 24 253 94 138 485
Grand Total 231 - 73 409 (17) 1 456 (61) 521 (22) 2 386
79
Qualified Report from the Auditor-General
  • - Much progress has been made to date
  • - Interim AG Report confirms improvement
  • 1 Clearing of Suspense Accounts
  • Attention is now given to clear the last of the
  • outstanding R1,2 million of the Disallowance
  • Miscellaneous Account, viz R 326 000, before
    the close of the current financial year

80
Qualified Report from the Auditor-General
(cont)
  • Reason for creating a suspense account, the
    Disallowance Miscellaneous Account
  • - The suspense account was used to transfer
    outstanding balances from the various accounts on
    the previously used FMS system (numerical) to the
    new BAS system (alphabetical), in order to timely
    close all the different accounts in the old
    system as from 1 October 2002.
  • - During the next year ICD staff was
    expected to clear these balances and re-allocate
    the various amounts to the relevant accounts in
    the new system.
  • - Due to the limited hands and skills, this
    re-allocation process did not commence.
  • - Up to 1 April 2006 the outstanding
    balance on this account increased to
  • R 1,2 million.

81
Qualified Report from the Auditor-General
(cont)
  • Treasury Regulation 17.1.2
  • - The Regulation allows for the use of a
    clearing or suspense account when the
    classification of a transaction cannot be
    resolved. In such a case, monthly
    reconciliations are to be performed in respect of
    such suspense account and, a report is to be
    submitted to the HOD.












  • Progress made to clear the outstanding balance of
    R 1,2 million
  • - During the current financial year much
    effort has been put in to clear the outstanding
    balance and currently the outstanding amount of R
    326 000 in the said account is being
    investigated.
  • - All effort is made to clear the account
    in totality before the close of the financial
    year 2006/7.

82
Qualified Report from the Auditor-General
(cont)
  • 2 Staff debtors
  • 25 debtors were raised during October 2005 due to
    the
  • clearing of the Conversion Accounts. A
    few more debts were registered since 2006
  • Ten debtors have been traced through the
    Government Pension Fund and letters were sent for
    collecting the debts
  • One submission for the writing-off of a debt has
    been put to the Programme Manager
    Investigations, for his recommendation
  • Four other debts have been written-off earlier in
    the financial
  • year and another nine is in the process
    of being written
  • off
  • Ten debtors still need to be traced

83
Qualified Report from the Auditor-General

(cont)LIST OF DEBTORS
Debtor Name Debt Type Capital Debt R Date Balance R Comments
Dlamini PP Salary 2402.75 1/10/02 1 932.61 Pension insufficient, untraceable, to write off
Galeboe DK Tax 639.91 20/10/05 639.91 Responded positive to reimbursement
Gaseranye MP Tax 314.944 20/10/05 314.94 Untraceable, to write off
Kekana MP Salary 2 377.37 13/10/05 2 377.37 Await pension payout
Kissoonduth K Tax 845.90 20/10/05 845.90 No response, Departmental claim to be instituted
Legoase M Tax 111.88 20/10/02 111.88 No response, Departmental claim to be instituted
Mabona S Bursary 6 000.00 29/03/06 0 Paid in full
Manyaka ML Tax 548.75 20/10/05 548.75 Untraceable, to write off
Maphoto NW Tax 309.19 20/10/05 309.19 Untraceable, to write off
84
Qualified Report from the Auditor-General

(cont)LIST OF DEBTORS
Mbangeni VL Tax 187.41 20/10/05 187.41 Untraceable, to write off
Meyer SJ Salary 1 200.00 20/10/05 1 200.00 Positive response for reimbursement
Mkhize DZ Tax 152.56 20/10/05 152.56 Positive response for reimbursement
Mokgojoa M Tax 1 468.58 20/10/05 1 468.58 No response, Departmental claim to be instituted
Monyepao MP Salary 14 075.27 13/10/05 14 075.27 Await pension payout
Nemavhidi A Tax 212.32 20/10/05 212.32 Letter sent for collection of debt
Njovu-Kgamanyane KI Salary 5 774.93 13/10/05 5 774.93 Requested her husband to provide personal details
Nonyane NM Bursary 6 000.00 20/10/05 - Fully paid
Ntebe NY Tax 505.15 20/10/05 505.14 Untraceable, to write off
Seisa S Tax 2 541.19 20/10/05 2 541.19 Letter sent for collection of debt
85
Qualified Report from the Auditor-General

(cont)LIST OF DEBTORS
Shai JK Tax 981.04 20/10/05 981.04 Letter sent for reimbursement
Sibisi MZ Salary 54 565,21 13/10/05 54 565,21 Letter sent for reimbursement
Sphengane NAM Tax 304.23 20/10/05 304.23 Letter sent for reimbursement
Subroyan R Tax 630.51 20/10/05 630.51 Untraceable, to write off
Moeng MR Salary 10 040.64 13/10/05 10 040.64 Await pension payout
Ngwane J Salary 8 024.47 20/10/05 8 024.47 Untraceable, to write off
Ngwane J Tax 226.40 20/10/05 226.40 Untraceable, to write off
Total R 107 970.45
86
Qualified Report from the Auditor-General

(cont)
  • Current year (new) Debtors

Mabe VE Accomm. 717.00 Persal deduction, balance R 717.00
Kgamanyane KI Bursary 4 910.00 Persal deduction, balance R 4 488.03
Mabele M Bursary 3 350.00 Persal deduction, balance R 2 412.57
Maredi EK Bursary 2 220.00 Persal deduction, balance R 470.00
Mathibedi T Bursary 3 370.00 Persal deduction, balance R 1 955.92
Motaung NP Bursary 5 100.00 Persal deduction, balance R 4 916.58
Mogovheli M Bursary 4 840.00 Persal deduction, balance R 3 699.93
Naidoo M Salary 7 828.00 Pension insufficient and debt of R 3 691.03 to be collected
87
Qualified Report from the Auditor-General

(cont)
  • Current year (new) Debtors

Matlou TR Tax 1 905.68 Fully paid up
Phiri D Tax 726.09 Persal deduction, balance R 726.09
Vana L Tax 832.68 Persal deduction, balance R 832.68
Vana L Telephone 877.64 Persal deduction, balance R 877.64
Total 36 677.09 Current Balance R 24 787.47
88
Financial year 2006/7Budget and Actual
Expenditure per Programme to 19 March 2007
(Preliminary)
Programme Budget R 000 Actual Expenditure R 000 of total expenditure Number of posts
1 Administration ED office 4 X CD cent. Support Services 22 777 23 298 35 63
2 Investigations 9 X P/Heads DPHs Legal S DDI in N/O ACC 4 and 67 Investigators 29 058 26 878 41 101
3 Compl. Reg. Mon. Research N/O IT Com. Lib Res Stat. Provinces Comp. Registry Mon. 14 071 11 309 17 67
TOTAL 65 906 61 485 93 231
89
Budgetary allocationComparing growth in budget
from 2005/6 to 2007/8
Programme 2005/6 Expenditure R 000 2006/7 Budget R 000 2007/8 Budget R 000
1 Administration 21 743 22 777 (5) 29 499 (36)
2 Investigations 21 283 29 058 (36) 35 663 (67)
3 Compl. Reg. Mon Research 11 480 14 071 (22) 15 729 (37)
Total 54 506 65 906 (21) 80 891 (48)
90
Proposed allocations for the Financial year
2007/8
Office / Staff numbers Programme 1 R 000 Programme 2 R 000 Programme 3 R 000 Total allocation R 000
Prov Eastern Cape / 16 477 3 056 785 4 318
Free State / 141 369 2 809 784 3 962
Gauteng / 221 437 4 262 1 155 5 854
KwaZulu-Natal / 201 593 4 582 836 6 011
Limpopo / 161 395 3 215 790 4 400
Mpumalanga / 141 359 2 828 742 3 929
Northern Cape / 131 374 2 560 763 3 697
North West / 16 437 2 922 813 4 172
Western Cape / 20 612 4 100 945 5 657
91
Proposed allocations for the Financial year
2007/8 (cont)
S O Richards Bay / 4 358 1 231 472 2 061
Mthatha / 4 358 1 231 472 2 061
Total Prov. / 15114 4 769 (6) 32 796 8 557 46 122 (57)
N O Office of ED / 3 2 033 (2.5) - - 2 033
4 X CD / 8 3 508 (4.3) - - 3 508
ACC / 4 Other Directorates / 653 - 19 189 (23) 1 469 1 398 - 7 172 1 469 27 759
Total N O / 803 24 730 (Prop Man 6 1908) 2 867 7 172 (9) 34 769 (43)
Grand total / 23117 248 29 499 (36) 35 663 (44) 15 729 (20) 80 891
92
Proposed allocations for the Financial year
2007/8 (cont)TWO (2) SATELLITE OFFICES
Standard Items P1 R 000 P 2 R 000 P 3 R 000 Total R 000
Compensation SalaryBenefitsDanger S/by Allow. 93 1 X Adm. Clerk 511 1X PI 1 X SI SI - 240 PI - 271 104 1X Case Analyst 708 (34) 4 Staff members
Goods Services Photocopy Phones D/lines ST Resettlemt Advertise. 72 254 143 469 (22)
Buildings 4X121212XR80SqMX12months1/2parkings 80 - - 80 (4)
Mach Equip. 4X Furn. 2XCars Router Cabling 4XCompPrint etc. 112 464 224 800 (39)
Software 1 2 1 4
93
Financial year 2007/8 Budget Satellite offices
  • Requested R 28 million - to open 12 satellite
    offices
  • Received R 3,9 million - could open at least
    one s/office
  • Reviewed the proposed staff structure
  • Reduced 7 members
    to 4 members
  • Results Less expenditure in terms of
  • Compensation of Employees
  • Accommodation
  • Furniture/equipment and vehicles
  • S T and other expenditure on goods and services
  • Opening 2 satellite offices

94
Thank you
  • Questions ?

95
ABBREVIATIONS
AFU Asset Forfeiture unit Comm Committee
ACC Anti Corruption Command Cent - Centralized
Air Condit Air conditioner Comp Computer
Accom - Accommodation C/Hardware Computer Hardware
AG Auditor General Comp security Computer Security
BAS Basic Accounting System DVA Domestic Violence Act
CAS - Criminal Administration System DPP Directorate of Public Prosecution
CCN Case Control Number DMPS Durban Metro Police Service
Com Communication D PH Deputy Provincial Head
Cell Cellular phone DDI Deputy Director Investigations
96
ABBREVIATIONS
Dom Domestic G/motor Government Motor
DPW Department of Public Works H/O Head Office
D/allow Daily Allowance H O Head Office
Dev Develop HRM Human Resource Management
D / lines Data lines IT Information Technology
ED Executive Director Legal S Legal Service
Emp Employee Lib Library
Exp Expenditure MPS Municipal Police Service
Fin Financial M/levy Monthly levy
FMS Financial Management System Mon Monitor
GG Government Garage N O National Office
97
ABBREVIATIONS
NGO Non-Governmental Organization SCM Supply Chain Management
O/spending Over spending Stat - Statistician
P Heads Provincial Heads S T Subsistence and Travel (allowance)
PFMA Public Finance Management Act S O Satellite Office
p Km per Kilometer Tel Telephone
P/Bag Private Bag U/spending Under spending
Res Research VCT Voluntary Counseling Testing
SITA State Information Technology Agency W/shop Workshop
S/by allow Standby allowance
SMS Senior Management Service
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