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Introduction to the World of International Standards

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Title: Records Management Standard (ISO 15489) Author: Philip A. Jones Last modified by: Marc Smith Created Date: 9/1/1999 3:17:23 PM Document presentation format – PowerPoint PPT presentation

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Title: Introduction to the World of International Standards


1
Introduction to the World of International
Standards
  • Memoirs of an Insomniac

2
Outline
  • Some definitions
  • Background to the standard
  • Problems
  • How it developed
  • Timetable
  • Why are standards important
  • Future developments

3
Definitions
  • TC 46
  • IDT 2/17
  • Committee Draft
  • Draft International Standard
  • Technical Report
  • NMB
  • ISO
  • BSI

4
ISO
  • International Organisation for Standardization
  • Established 1947
  • Why isn't it called IOS

5
ISO
  • Mission
  • to promote the development of standardization and
    related activities in the world with a view to
    facilitating the international exchange of goods
    and services, and to developing co-operation in
    the spheres of intellectual, scientific,
    technological and economic activity

6
Membership
  • Member Bodies
  • Corresponding members
  • Subscriber member

7
Work
  • Technical Committees
  • Sub-Committees
  • Working Groups
  • Totalling 2850
  • Participation by 30,000 experts p.a.

8
Standards
  • ISO 9000
  • ISO 14000
  • ISO 216
  • ISO 15489

9
BSI
  • Established 1901
  • 1929 Royal Charter
  • 1974 Safety Mark established
  • 1979 BS 5750
  • Publishes 1700 standards p.a.
  • 19000 live standards and products
  • IDT 2/17

10
Standard Development
  • Proposal
  • Preparatory
  • Committee
  • Enquiry
  • Approval
  • Publication

11
Background to ISO 15489
  • Professional Societies
  • AS 4390
  • Denver conference
  • DIS vote
  • BSI meeting

12
Scope
  • Management of records within organisations (not
    archives)
  • Media irrelevant
  • Best practice

13
Who is Involved
14
NMB
  • Australia
  • Canada
  • Denmark
  • France
  • Germany
  • Sweden
  • UK
  • USA

15
Problems
  • Terminology
  • Fundamental issues
  • Cultural traditions

16
Meetings TC46 SC11
  • Athens May 1998
  • Washington Nov 1999
  • Paris May 1999
  • Melbourne Nov 1999
  • Berlin May 2000
  • Stockholm Nov 2000

17
Athens May 1998
18
Washington Nov 1998
19
Paris 1999
20
Melbourne Nov 1999
  • Committee Draft

21
Berlin May 2000
22
Stockholm
  • Technical report

23
Timetable
  • Nov 1999 committee draft
  • Nov 2000 DIS
  • Standard 2001
  • Technical report 2001

24
Why are standard so important?
  • World wide progress in trade liberalisation
  • Interpenetration of sectors
  • World wide communication systems
  • global standards for emerging technologies
  • developing countries

25
Why Standards
  • Measurement
  • performance
  • quality
  • deliverables
  • Compatibility
  • common vocabulary
  • common goals
  • integrity
  • Quality
  • guarantee
  • Indicator
  • necessity
  • Perception
  • demanded

26
Why Records Management Standard
  • Why Not!
  • Framework
  • we can develop programmes
  • we can integrate into other frameworks
  • give us a model to use and improve

27
Intended Audience
  • Records Managers
  • Organisations
  • Chief Executives
  • Anybody with responsibilities for records

28
Professional Foundation
Records Management Profession
Professional Society
Knowledge
Qualifications
Standards
29
Future Developments
  • Who will use it ?
  • Why will they use it ?
  • How large is the potential audience ?

30
Future Developments
  • Guides
  • Workbook
  • Workshops
  • Performance models

31
Future Developments
Business Excellence Framework
ISO 9000
TQM
KM
Records Management Standard
32
Future
33
Conclusion
  • ISO 15489 will be the most important records
    management document ever published
  • Not because of its content but because it is a
    recognition that there is a best practice in our
    profession

34
Conclusion
  • Buy it !
  • Read it !
  • Terrorise your managers with it!
  • But dont miss out on the best marketing
    opportunity you will ever have!
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