Preparing for the Judges - PowerPoint PPT Presentation


Title: Preparing for the Judges


1
Preparing for the Judges
2
You Need!!!
  • 2 contact phone numbers for community
    representatives
  • One number for day time
  • One number for the evening
  • An email address would also be useful

3
Be aware
Here come the Judges
  • Publicized the judges visit to the community.
  • Publicized the tour route, to get public
    awareness.

4
The MunicipalCommitment Form
  • The evaluation form is based on 8 categories.
  • The municipal information form is based on 8
    categories.
  • Your tour should focus on all 8
  • categories.

5
Community Tips
  • Look at the evaluation form every year, both in
    preparation and for the judging tour.
  • When filling out the municipal information form
    and planning your tour have the evaluation form
    handy. You wont miss out on any of the
    information required.

6
Judging Tip
  • Look carefully at the form. This is important in
    what you are shown and what you are told.
  • Note the
  • Municipal section is worth 50
  • Industrial/commercial section is worth 25
  • Private section is worth 25

A page each for each one of these categories per
section is enough information.
7
The Initial Meeting is..
  • a great opportunity for the judges to get a feel
    for the community, and
  • an enthusiastic, upbeat Judge can set the tone
    for the entire visit.

8
At the initial meeting, ask for..
  • 2 copies of completed Municipal Information Form
  • 2 copies of a map with the tour route
  • Other information that you feel is important for
    us to understand your community

9
Community Tips
  • A binder with the Municipal Information Form,
    evaluation information, past evaluation forms (if
    available), clippings, pictures, by-laws would be
    nice for the judges to look at while they are in
    your community.
  • This binder is not for the judges to keep but to
    view and use while we are filling out your form.

10
Who could be at the initial meeting?
People with the betterment of the community at
heart.
  • CiB committee members
  • Mayor and/or council members
  • Chamber of commerce representative
  • Corporate sponsors
  • Volunteers
  • Business people
  • Parks management staff
  • Service club representatives
  • Any other people that are involved in community
    activities

They dont have to be members of the CiB
Committee!
11
Discuss at this meeting
  • History of CiB in community
  • How did it start? How has it grown?
  • CiB projects
  • For this year, touch on past projects
  • Town bylaws
  • Changes to these? Enforcement?
  • Community events
  • Celebrations? (Christmas, Childrens Day, Citizen
    of Year, Community Appreciation Day)
  • Community projects

12
The Judges schedule and tour
13
Judges transportation
  • Comfortable
  • Large enough for both judges to ride together.

14
  • Judges need to see a representative portion of
    the community (by car, presentation or other
    creative idea)
  • See and hear about things in all 8 sections and
    every part of the form
  • Communities In Bloom (CIB) is more than just
    planting flowersit is about

15
PEOPLE PLANTSand PRIDE
16
Community Tips
Choose your tour guides carefully
  • Dont want them to talk all the time
  • Should be knowledgeable
  • Parks manager/Town Foreman would be an asset
  • Consider changing tour guides through the tour

17
On each tour stop
  • The judges need to chat with and question
    volunteers
  • Ask to speak with the people who are responsible.

18
Planning a good tour
  • Be flexible, the judges will often ask to stop
    here or there, or see something that is not on
    the tour route.
  • Limit the number of private gardens (3-5) you
    take us to. Although that is important, we are
    not on a garden tour.

19
Include on the tour
  • Tidiness effort
  • Road/sidewalk maintenance
  • Walk down a street to see how it is maintained
  • Municipal structure maintenance
  • Graffiti, private signs on sign posts?
  • Back alleys
  • Talk about tidiness programs
  • Public, business and municipal involvement
  • Bylaw enforcement
  • Noxious Weeds

20
Include on the tour
  • Environmental Awareness
  • Waste water facility (lagoons)
  • Recycling facility
  • Second hand clothes store
  • Land fill (if close by)
  • School (green)

21
Include on the tour
  • Community involvement
  • Seniors centres
  • Schools
  • Hospitals

Youre evaluated on the efforts by municipal
officials, community groups and Citizens.
22
Include on the tour
  • Heritage Conservation
  • Museum
  • Historic sites/buildings/trees
  • Cemeteries
  • Churches

23
Include on the tour
  • Urban forestry
  • Long range plans for street trees
  • Pruning/removal/replacement
  • Part of Dutch elm disease monitoring program
  • Citizens support and participation in tree plans
    and maintenance

24
Include on the tour
  • Landscaped areas (brings together hard landscape
    and natural elements)
  • City scapes, landscaping along mainstreet, parks

25
Include on the tour
  • Floral displays

26
Include on the tour
  • Turf and ground cover areas
  • Highlight areas where ground covers other than
    grass is used.
  • Not all the turf in a community needs to be
    maintained at a high level. Show the judges these
    areas.
  • Use of native plant material

27
  • TIP
  • Many communities have the volunteers at tour
    stops giving a short presentation

28
  • Tip
  • Once tour route is established, take someone
    else, not associated with CIB committee on tour.
    Often a fresh set of eyes finds the little things
    often overlooked.

29
We want to talk to
  • Volunteers having them at each stop to chat with
    the judges about the site and activity indicates
    good community involvement.
  • Municipal staff (parks foreman, public works)
    talk to them about their jobs, maintenance levels
    of parks and public areas do they get support for
    training from the town/city.
  • This gives us a feel for the community.

30
Dont be afraid to show us the bad stuff
Dont be afraid to tell us the bad stuff
We can help your effort by adding suggestions
into our evaluation.
31
It is wonderful for you to arrange a full day,
but remember we need to evaluated your community
on all 8 criteria categories.
Remember our time is really your time!
32
Remember not to schedule our day full.
  • We need 3-4 hours of quiet time alone to fill out
    our evaluation form. This is not including sleep
    time or personal preparation time.
  • We need to be able to spread out the information
    given us and go to work.
  • We realize you are excited to have us visit, and
    proud of your community, but you can imagine the
    work it takes to fill out the form.

33
Lastly remember
  • The main factor of success is visible community
    improvement
  • A growth of community spirit
  • Ensuring your community is a nice safe place to
    live.
  • Make it fun and enjoy the journey

34
Top 10how to score points
  • 10. If time permits, a short wrap up meeting with
    judges before they leave town
  • 9. First impressions count big
  • 8. Be flexible
  • 7. Provide the judges a chance to interact with
    key individuals in each of grid categories
  • 6. Make good use of time judges are in
    community.

35
Top 10how to score points
  • 5. Prepare the materials for judges to address
    all parts of the form
  • 4. Itinerary of judges activities should take
    into account all parts of form
  • 3. When judges arrive, have supportive materials
    ready for them (schedule, map, supportive
    materials)
  • 2. Know the scoring

36
Top 10how to score points
  • 1. Make it fun and enjoy the journey

If you have any questions, call Communities in
Bloom Ontario 1-877-640-4005
37
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Preparing for the Judges

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Title: Preparing for the Judges


1
Preparing for the Judges
2
You Need!!!
  • 2 contact phone numbers for community
    representatives
  • One number for day time
  • One number for the evening
  • An email address would also be useful

3
Be aware
Here come the Judges
  • Publicized the judges visit to the community.
  • Publicized the tour route, to get public
    awareness.

4
The MunicipalCommitment Form
  • The evaluation form is based on 8 categories.
  • The municipal information form is based on 8
    categories.
  • Your tour should focus on all 8
  • categories.

5
Community Tips
  • Look at the evaluation form every year, both in
    preparation and for the judging tour.
  • When filling out the municipal information form
    and planning your tour have the evaluation form
    handy. You wont miss out on any of the
    information required.

6
Judging Tip
  • Look carefully at the form. This is important in
    what you are shown and what you are told.
  • Note the
  • Municipal section is worth 50
  • Industrial/commercial section is worth 25
  • Private section is worth 25

A page each for each one of these categories per
section is enough information.
7
The Initial Meeting is..
  • a great opportunity for the judges to get a feel
    for the community, and
  • an enthusiastic, upbeat Judge can set the tone
    for the entire visit.

8
At the initial meeting, ask for..
  • 2 copies of completed Municipal Information Form
  • 2 copies of a map with the tour route
  • Other information that you feel is important for
    us to understand your community

9
Community Tips
  • A binder with the Municipal Information Form,
    evaluation information, past evaluation forms (if
    available), clippings, pictures, by-laws would be
    nice for the judges to look at while they are in
    your community.
  • This binder is not for the judges to keep but to
    view and use while we are filling out your form.

10
Who could be at the initial meeting?
People with the betterment of the community at
heart.
  • CiB committee members
  • Mayor and/or council members
  • Chamber of commerce representative
  • Corporate sponsors
  • Volunteers
  • Business people
  • Parks management staff
  • Service club representatives
  • Any other people that are involved in community
    activities

They dont have to be members of the CiB
Committee!
11
Discuss at this meeting
  • History of CiB in community
  • How did it start? How has it grown?
  • CiB projects
  • For this year, touch on past projects
  • Town bylaws
  • Changes to these? Enforcement?
  • Community events
  • Celebrations? (Christmas, Childrens Day, Citizen
    of Year, Community Appreciation Day)
  • Community projects

12
The Judges schedule and tour
13
Judges transportation
  • Comfortable
  • Large enough for both judges to ride together.

14
  • Judges need to see a representative portion of
    the community (by car, presentation or other
    creative idea)
  • See and hear about things in all 8 sections and
    every part of the form
  • Communities In Bloom (CIB) is more than just
    planting flowersit is about

15
PEOPLE PLANTSand PRIDE
16
Community Tips
Choose your tour guides carefully
  • Dont want them to talk all the time
  • Should be knowledgeable
  • Parks manager/Town Foreman would be an asset
  • Consider changing tour guides through the tour

17
On each tour stop
  • The judges need to chat with and question
    volunteers
  • Ask to speak with the people who are responsible.

18
Planning a good tour
  • Be flexible, the judges will often ask to stop
    here or there, or see something that is not on
    the tour route.
  • Limit the number of private gardens (3-5) you
    take us to. Although that is important, we are
    not on a garden tour.

19
Include on the tour
  • Tidiness effort
  • Road/sidewalk maintenance
  • Walk down a street to see how it is maintained
  • Municipal structure maintenance
  • Graffiti, private signs on sign posts?
  • Back alleys
  • Talk about tidiness programs
  • Public, business and municipal involvement
  • Bylaw enforcement
  • Noxious Weeds

20
Include on the tour
  • Environmental Awareness
  • Waste water facility (lagoons)
  • Recycling facility
  • Second hand clothes store
  • Land fill (if close by)
  • School (green)

21
Include on the tour
  • Community involvement
  • Seniors centres
  • Schools
  • Hospitals

Youre evaluated on the efforts by municipal
officials, community groups and Citizens.
22
Include on the tour
  • Heritage Conservation
  • Museum
  • Historic sites/buildings/trees
  • Cemeteries
  • Churches

23
Include on the tour
  • Urban forestry
  • Long range plans for street trees
  • Pruning/removal/replacement
  • Part of Dutch elm disease monitoring program
  • Citizens support and participation in tree plans
    and maintenance

24
Include on the tour
  • Landscaped areas (brings together hard landscape
    and natural elements)
  • City scapes, landscaping along mainstreet, parks

25
Include on the tour
  • Floral displays

26
Include on the tour
  • Turf and ground cover areas
  • Highlight areas where ground covers other than
    grass is used.
  • Not all the turf in a community needs to be
    maintained at a high level. Show the judges these
    areas.
  • Use of native plant material

27
  • TIP
  • Many communities have the volunteers at tour
    stops giving a short presentation

28
  • Tip
  • Once tour route is established, take someone
    else, not associated with CIB committee on tour.
    Often a fresh set of eyes finds the little things
    often overlooked.

29
We want to talk to
  • Volunteers having them at each stop to chat with
    the judges about the site and activity indicates
    good community involvement.
  • Municipal staff (parks foreman, public works)
    talk to them about their jobs, maintenance levels
    of parks and public areas do they get support for
    training from the town/city.
  • This gives us a feel for the community.

30
Dont be afraid to show us the bad stuff
Dont be afraid to tell us the bad stuff
We can help your effort by adding suggestions
into our evaluation.
31
It is wonderful for you to arrange a full day,
but remember we need to evaluated your community
on all 8 criteria categories.
Remember our time is really your time!
32
Remember not to schedule our day full.
  • We need 3-4 hours of quiet time alone to fill out
    our evaluation form. This is not including sleep
    time or personal preparation time.
  • We need to be able to spread out the information
    given us and go to work.
  • We realize you are excited to have us visit, and
    proud of your community, but you can imagine the
    work it takes to fill out the form.

33
Lastly remember
  • The main factor of success is visible community
    improvement
  • A growth of community spirit
  • Ensuring your community is a nice safe place to
    live.
  • Make it fun and enjoy the journey

34
Top 10how to score points
  • 10. If time permits, a short wrap up meeting with
    judges before they leave town
  • 9. First impressions count big
  • 8. Be flexible
  • 7. Provide the judges a chance to interact with
    key individuals in each of grid categories
  • 6. Make good use of time judges are in
    community.

35
Top 10how to score points
  • 5. Prepare the materials for judges to address
    all parts of the form
  • 4. Itinerary of judges activities should take
    into account all parts of form
  • 3. When judges arrive, have supportive materials
    ready for them (schedule, map, supportive
    materials)
  • 2. Know the scoring

36
Top 10how to score points
  • 1. Make it fun and enjoy the journey

If you have any questions, call Communities in
Bloom Ontario 1-877-640-4005
37
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