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A Special Thanks To


A Special Thanks To Alternatives Artisan s Guild August Moon Market Book Gallery West Chipotle Sweet Dreams Gold Star Thanks To Barbara Hood Facilities ... – PowerPoint PPT presentation

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Title: A Special Thanks To

A Special Thanks To
  • Alternatives
  • Artisans Guild
  • August Moon Market
  • Book Gallery West
  • Chipotle
  • Sweet Dreams

Gold Star Thanks To
  • Barbara Hood
  • Facilities
  • Documents Department
  • All of our Wonderful Convocation Volunteers

Elegance of Science Contest
  • Amy Buhler and Valrie Davis planned and
    implemented the first annual Elegance of Science

Library Mini Grants Awarded 2008-2009
The Mini Grants program awarded five grants,
totaling 24,535.
  • Richard Phillips, Latin American Collection
    (Principle Investigator), John Freund,
    Conservation, and Randall Renner, DLC "Cuban
    Mexican Film Poster Digital Conservation
    Project", 4,538.
  • Hikaru Nakano, Cataloging and Metadata (Principle
    Investigator), Nancy Poehlmann, Cataloging and
    Metadata (Co-PI), and Alena Aissing, Library
    West "Cyrillic Character Inclusion in UF
    Bibliographical Records", 5,000
  • Laura Jordan, Library West (Principle
    Investigator), Melissa Shoop, Library West, and
    Stacey Ewing, Library West "UF Virtual Library",
  • Tom Caswell, AFA (Principle Investigator)
    "Historic St. Augustine Block and Lot Files
    Digitization", 5,000
  • Kenneth Herniman, Map Imagery Library
    (Principle Investigator) "Exposing Kennedy Space
    Center Film Collection, 5,000

  • The Libraries Grants Program assisted with 14
    external grant proposal submissions in 2008-09,
    totaling 2,543,664. Of those, two grants have
    been awarded thus far, totaling 75,150.
  • Rita Smith was Principal Investigator on a
    285,000 National Endowment for the Humanities
    grant project that ended June 30, 2009. Jane Anne
    Carey and the cataloging team cataloged 4,750
    Baldwin Library titles. The DLC digitized and
    made available via UFDC 1,750 items with color.
  • John Nemmers and Laurie Taylor received a grant
    from the National Historical Publications
    Records Commission of 72,650 for Americas
    Swamp The Historical Everglades Project to
    digitize 99,690 pages from six archival
    collections relating to the exploration,
    development and conservation of the Everglades.

  • Chelsea Dinsmore (PI), Colleen Seale (Co-PI), and
    Shelley Arlen. 2,500 award to host a national
    tour of the traveling exhibition Lincoln, The
    Constitution and the Civil War (produced by ALA
    and National Constitution Center), at Smathers
    Libraries Jan.-March 2012.
  • Alena Aissing. UF Center for European Studies
    Abroad Travel Competition for Faculty. Digital
    Library of Roma Project preliminary meetings
    and collection assessment at the Museum of Romani
    Culture, Czech Republic. 2500. Fall 2008.
  • John Nemmers served as steering group chair and
    lead trainer for Opening Archives Improving
    Access to Primary Sources In Florida. Library
    Services and Technology Act (LSTA) continuation
    grant. 2008 (35,000). Partnering with FCLA and
    other state universities.
  • Chelsea Dinsmore was awarded an ALA/PBS Frontline
    program grant.

Events supported by PR Marketing discretionary
  • TechExpo (Library West Info Commons)
  • ArtBash (AFA)
  • GIS Day (Map Library/GIS Unit)
  • Faculty-author reception for Debra Walker King in
    conjunction with Black History exhibition
    (Faculty Author Series/Special Collections)
  • Digital Literacy Contest (Library West Info
  • Elegance of Science contest reception (Marston)
  • Author Paul Harris book signing

Projects and Cool Stuff
  • UFDC records have been loaded to Endeca with
    thumbnails. Made possible by the DLC, IT,
    Cataloging Metadata, Josh Greben and Jean
    Phillips at FCLA, Rich Bennett, and many others.
  • Valrie Davis and Sara Russell Gonzalez launched
    GatorScholar (a former Libraries Mini Grant
  • IT migrated staff and public computers to UFAD
    (almost 800 workstations), and moved all staff
    email to UF Exchange.
  • AFA completed processing and moving 2200 linear
    feet of Dewey classified material to Storage,
    reclassified the remaining 1000 linear feet of
    Dewey materials to LC, and shifted the entire AFA
    Collection (ca. 125,000 volumes.)
  • Access Support processed 15,510 unique items in
    ARES (a 15 increase).
  • IT released GROVER in Summer 2008 and have made
    several major updates since then.

Info Commons Events
  • Above Paul Fishwick Lecture in Second Life
  • Right Tech Expo

Building Improvements
  • Marston Renovations
  • Completed a major renovation of the 2nd floor,
    including the addition of 5 study rooms and a new
    service desk
  • Renovated the 3rd and 4th floors (new carpet and
  • Completed waterproofing repair of the ground
  • AFA Renovations
  • New flooring (including asbestos tile abatement),
    electrical upgrades, paint, reading room
  • Library West Improvements
  • Study table anchor design and installation
  • Magnetic door holder
  • Study room/stairwell repainting
  • Desensitizer relocation

  • Iona Malanchuk with Sam Huang and Bess de Farber
    wrote a successful proposal that resulted in a
    500,000 Burres Family Library Endowment to
    enhance the special education materials
  • John Nemmers worked with Sam Huang and
    Development staff to establish an Alfred Browning
    Parker Endowment to support the Architecture
    Archives, 2008. Raised 36,542 by December 2008.
  • From July 1, 2008 to May 30, 2009, the Library
    Development Team raised 1,473,538.
  • As of June 30, 2009, the capital campaign total
    for Smathers Libraries was 11,456,393.

Masters Degrees
  • Joe Baca, MLS.
  • Matthew Daley, MLIS.
  • Nathan Davies, MLS.
  • Janice Kahler, MLS (Janice received a tuition
    scholarship from Librarians Serving the Public).
  • Raimonda Margjoni, MLIS.
  • Melody Royster, MLS.
  • Lourdes Santamaria-Wheeler, Master's in
  • Kelli Schoneck, MLIS (Kelli was awarded a Florida
    Library Association scholarship for 2009)

Certifications / Leadership Programs
  • Steve Carrico - UF Academy, a university-wide
    leadership program.
  • Chelsea Dinsmore completed the Sunshine State
    Library Leadership Series.
  • Patrick Reakes and Ben Walker were accepted as
    Fellows in the Research Library Leadership
    Fellows Program of the Association of Research
  • Jay Wiese received his MCDST (Microsoft Certified
    Desktop Support Technician) certification.
  • UF Supervisory Challenge Certificate recipients
    Raimonda Margjoni, Paul Lightcap, and Steve

Human Resources Financial Services
  • Centralized Human Resources
  • and Fiscal Services Offices 
  • established to integrate 
  • Smathers Libraries and 
  • Health Science Center Libraries.

Additional Funding
  • 100,648 in UF-funded staff employee pay
  • 112,600 in UF-funded merit pay increases for
    faculty employees
  • 300,000 in additional funding from DSR for
  • Funding from the provost for the new Curator of
    Book Arts position

Launched Student Assistant Scholarship
  • The Libraries established the James and Leslie
    Rutherford Student Assistant Scholarship and the
    first award was presented to Sara Danker, Libary
    West Circulation
  • Establish additional funding for two awards each
    year (fall and spring semesters)

The second annual GIS Day was held in November. 
This event was organized by Carol McAuliffe and
Hesham Monsef.  50 students from P.K. Yonge
attended presentations and received instruction
on the use of GPS units and GIS software.
Projects and Cool Stuff
  • IT and Human Resources updated the Instruction
    and Training System (ITS), including an email
    reminder system, a class roster, and educational
    credentials and language proficiency.
  • Acquisitions Licensing implemented Blackwell as
    the new primary domestic vendor (including a
    virtual approval plan and e-forms).
  • For the Preservation department's retrospective
    dissertation project, 1,400 permission slip
    requests were sent out 270 dissertations were
    scanned at DLC and are in UFDC 200 dissertations
    are prepared to go to Internet Archive for
    external vended scanning.
  • Access Support developed a new lost book policy.
  • The Books on Demand program was instituted as a
    permanent service, with 241 books purchased from
    August to May.
  • UF Libraries began using Serials Solutions to
    manage access to e-resources for all UF Libraries.

Training / Courses Taught
  • Priscilla Williams, Name Authority Cooperative
    Program (NACO) Regional Trainer, conducted two
    NACO workshops at the University of North
    Carolina, Chapel Hill (five days) and the Tampa
    Bay Library Consortium (three days).
  • Dan Reboussin and Peter Malanchuk taught the
    graduate African Bibliography course AFS5061 for
    the 10th consecutive year during Fall 2008.
  • Mark Sullivan, Lourdes Santamaria-Wheeler, and
    Will Canova conducted training in the Dominican
    Republic and Haiti for the Digital Library of the
    Caribbean (dLOC)
  • John Nemmers, Jim Cusick, Carl Van Ness, and Flo
    Turcotte taught Preserving History An
    Internship in Historical Archives (HIS 4944)
    Fall 2008, Spring 2009.

New in UF Digital Collections
  • Dan Reboussin worked with DLC to digitize the
    Martin Rikli Photographs, 1935-1936 a collection
    of 900 historic photographs of Ethiopia taken at
    the time of the Italian invasion.
  • Lourdes Santamaria-Wheeler and Carl Van Ness
    completed the Elmer Harvey Bone Photograph
  • Dina Benson and Stephanie Haas worked on the
    Coastal Engineering Archives. Cataloging
    Metadata completed a two year effort to catalog
    4,500 print publications transferred from the
    Coastal Engineering Archives.
  • Jim Cusick worked with DLC to digitize the J.P.
    Anderson Civil War Letters.

New in UF Digital Collections
  • Richard Philips and Paul Losch worked with
    Randall Renner to digitize Aymara Language
  • Completed migration of three more DLXS PALMM
    collections to UFDC Eric Eustace Williams, US
    Virgin Islands History and Culture, and Florida
    Historical Legal Documents.
  • The Florida Digital Newspaper Library is now
    ingesting 12 newspapers as born digital.
  • UF theses submitted as Projects are now digital
    for the first time. Dina Benson, the IR
    Coordinator, established born digital ingest
    procedures for departments with projects and
    works with collection managers to receive
    electronic files from now on.
  • UFDC saw many benefits from Mark Sullivans
    programming Embedded Flash views Map-It views
    Google-based map searching Embedded PDF views
    and, usage statistics are now available online
    for everyone to track usage and patron interests.

Info Commons Events
Below National Novel Writing Month Write-in Event
  • Above Sleep from As to Zzzzs Brown Bag

Projects and Cool Stuff
  • Staff from Acquisitions Licensing, Cataloging
    Metadata, and Development developed virtual
    bookplates used for certain gifts. IT created
    Javascripting and SQL queries for the virtual
  • IT created the Computer Availability Tool,
    allowing patrons to see the availability of
    computers in the library from anywhere.
  • Government Documents and Cataloging Metadata
    completed two pilot projects to establish
    procedures and workflows for cataloging 300,000
    federal documents in storage. Seven staff
    cataloged over 1,000 titles and processed 6,500
    items in 12 weeks, and laid the groundwork for
    the multi-year cataloging initiative.
  • Cataloging Metadata collaborated with the DLC
    and FCLA to successfully load over 9,000 UFDC
    titles into Mango.
  • Jami Beserock, Michael Dietz, and Dee Hawes
    organized the Library West microfilm collection,
    which was in disarray after the recent move from

Employee Excellence Awards Nominees
Behind the Scenes
  • Aimee Barrett
  • Pat Haskins
  • John Nemmers

Nathan Davies Valrie Davis Sara Russell
Customer Service 
Ryan Litsey Angela Mott Lourdes
Tina Pruitt Hang Soohoo Laurie Taylor  
James Cusick
Activities Supported by the Employee Recognition
  • Recognition event for the Libraries UF Capital
    Campaign Committee fund raising activities in
    this years UFCC campaign.
  • Recognition event for the IT Department for their
    efforts in resolving issues related to a
    widespread virus on public computers at Marston,
    which required extensive time/staff outside of
    normal schedules to resolve.
  • Recognition event for the completion of the
    Baldwin Library's NEH grant for cataloging and
  • A framed article recognizing Jim Liversidge as
    one of the most interesting people in
  • A framed article from the New York Times
    recognizing Iona Malanchuks I Love My Librarian

More Cool Stuff
  • University Historian Carl Van Ness successfully
    undertook the difficult task of identifying the
    first African-American graduates from each UF
    college for the 50th Anniversary of Integration
    Committee. He also wrote several PR announcements
    and gathered images for media and slide
    presentations (including a segment on CNN's Black
    in America series).  

John Freund and Matthew Daley created a video on
pop-up book conservation.
Conference Planning
  • Denise Bennett - ACRL Science Technology
    Section Conference Program Planning Committee,
  • Matthew Loving - Metropolis and Colony Conference
    (2009), UF College of Liberal Arts and Sciences.
  • Blake Landor - Program Planner for the 2009 ACRL
    program at the Annual Conference in Chicago
  • Peter McKay - Organized a Publishers Forum
    Future Directions in Business Information for
    the 2009 ALA Midwinter Conference.
  • John Nemmers, Flo Turcotte, and Carl Van Ness
    Society of Florida Archivists Host/Program
    committee, Gainesville 2009
  • Paul Lightcap Steve Carrico - E-Books Summit
    Preconference, Collection Development/Resources
    Sharing Conference.
  • Jim Cusick - Program chair and coordinator for
    the 2009 Annual Meeting of the Florida Historical
  • Flo Turcotte - Local arrangements coordinator for
    the 2009 Marjorie Kinnan Rawlings Society
    meeting, Gainesville
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