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Spring 2008 District Test Coordinator Training


Spring 2008 District Test Coordinator Training New Mexico Public Education Department Assessment & Accountability Division January 2008 Speakers PED, Assessment ... – PowerPoint PPT presentation

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Title: Spring 2008 District Test Coordinator Training

Spring 2008 District Test Coordinator
  • New Mexico Public Education Department
  • Assessment Accountability Division
  • January 2008


Thank You to our Hosts
  • PED, Assessment Accountability Division
  • Cindy Gregory or Stephanie Marquez
  • Anne Bradley
  • Mona Martin
  • Robert Romero
  • Harcourt Assessment, Inc.
  • Diane Najera
  • Erica Baltierra

  • PED Harcourt Staff Introductions
  • Review of Agenda
  • Workshop Objectives
  • Test Security Training (Review)
  • 2008 NMSAP Administration
  • Test Material Packaging (Harcourt Assessment,
  • NMSAP Administration and Packaging Q A
  • Data quality and Pre-ID Labels processing
  • NMELPT NMELPA Training (Harcourt Assessment,
  • Evaluation Forms and Certificates

Questions Answers
  • Please write all questions on cards
  • Question cards
  • Questions collected after each segment, answered
    after last break (except for Harcourt components)
  • Handouts powerpoint on PED webpage (January 16,
    end of day)
  • Q As from all sessions on webpage ASAP

  • NMYRRS (Dr. Blair/Lonnie Barraza)
  • NMELPA (Harcourt)
  • Break
  • Test Materials Packaging (Harcourt)
  • Lunch
  • Overview of NMSAP
  • Break
  • Data Collection and Reporting
  • Evaluation and Adjournment

Dr. William O. Blair
  • New Mexico Youth Risk and Resiliency Survey

Training Objectives
  • Participants Should
  • Understand the New Mexico Statewide Assessment
  • Review test security and training requirements
  • Be aware of Changed Procedures for 2008 NMSAP
  • Understand the resources used for test
  • Understand how to package and return test
    materials for the NMSAP
  • Understand how to process data pretest and during
  • Understand existing and new procedures for NMELPA

2008 DTC Training Materials
  • You should have the following handouts
  • 1. Agenda
  • 2. Spring 2008 DTC Training PowerPoint Handout
  • 3. Calendar of Important Dates
  • 4. Test Security Checklist for TAs (From SBA DFA)
  • 5. Test Security Forms (3)
  • 6. SBA Accommodations
  • 7. Sample Draft SBA Biogrid
  • 8. SBA Biogrid Guide Sheet
  • 9. 6.10.7 NMAC (Test Security Irregularities)
  • 10. Evaluation Form

Senate Bill 561
  • Under consideration Fall 2007
  • Eliminate Grade 9 testing (implemented 2008)
  • Cut back Science testing to 3 grades (not
  • Sunset NMHSCE (2010) (in planning process)

Changes For 2007-2008
  • Some tests on hold (implemented Grade 11
    Spanish Science and Writing)
  • 3 High School Reform assessments (all in
  • High School Readiness Grade 9
  • College Readiness Grade 10
  • Workplace Readiness Grade 11

Acronyms Tests
  • NMSAP New Mexico Statewide Assessment Program
  • SBA New Mexico Standards Based Assessment
  • NMHSCE New Mexico High School Competency Exam
  • NMAPA New Mexico Alternate Performance
  • NMELPA New Mexico English Language Proficiency
  • NMELPT New Mexico English Language Placement
  • NAEP National Assessment of Educational Progress

Testing Team Acronyms
  • DTC District Test Coordinator (public schools)
  • STC School Test Coordinator (public schools)
  • STC School Test Coordinator (Charter, Special
    State Supported, and BIE schools)
  • Acts as DTC at these schools
  • TA Test Administrators
  • Proctors

Public School Sequence DTC
  • Receives PED training 2x year
  • Trains STCs (and Principals) 2x year
  • Develops District Test Security Policy or
  • Ensures Consistency of Test Administration
  • Creates District Testing Schedule
  • Receives materials shipments ships completed
    materials back to vendor
  • Communicates with Principals Superintendent
    regarding Verification Forms

Public School STCs
  • Utilize the DTCs written policy or checklist on
    test security to train TAs and Proctors on
    general and daily test security
  • Train Principals in test administration
    procedures along with TAs and proctors
  • Package materials for return to DTC
  • Checks accuracy of counts using School Security
    Checklist, biogrids

Charter, Special State Supported BIE Schools
  • STC _at_ these schools perform functions listed for
    DTC in public schools
  • Also public school STC training, monitoring of
    TAs and proctors, and packaging and shipping

Quiz Time Test Security
  • Is that your final answer?

6.10.7 NMAC
  • Statewide Standardized Testing Security Issues
    and Irregularities
  • Some other important features
  • Superintendents Responsibilities
  • District Test Coordinators Responsibilities
  • School Test Coordinators Responsibilities
  • Staff Responsibilities
  • Non-disclosure of Student Test Materials
  • Reporting Test Irregularities
  • Corrective Measures

3 Principles of Test Security
  1. Protect the student
  2. Protect yourself
  3. Protect the test

Test Security Three Basic Activities
  • Test Security is everybodys responsibility.
  • Keep test booklets in a locked and secure area
    before, during, and after testing.
  • Keep track of and return every test booklet, used
    and unused.
  • Report suspected testing irregularities to the
    DTC or the STC immediately.

Test Security Essential Elements
  • Training
  • Confidentiality Agreement
  • Locked, central storage
  • District testing schedule
  • School Security Checklist
  • Do not test or proctor relatives
  • Standardized examination procedures
  • Reporting security breaches

Test Security and Training
  • DTCs, STCs, TAs, and Proctors should be familiar
  • Requirements outlined in 6.10.7 NMAC
  • http//sde.state.nm.us/AssessmentAccountability/A
  • 2007-08 NMSAP Procedures Manual
  • http//sde.state.nm.us/div/acc.assess/assess/dl/2

Test Security - Training
  • Training Required by NMAC
  • DTC attends PED Workshop twice annually
  • DTC trains STCs twice annually
  • STC trains TAs twice annually
  • Principals must receive training from DTC or STC
    twice annually

Test Security - Forms
  • Confidentiality Agreement for all who come in
    contact with assessment materials submitted to
  • Principals Verification Form Verification of
    proper storage, tracking of materials, trained
    staff. Submitted to superintendent
  • Superintendents Verification Form Reviews
    principals verification forms Superintendent
    form submitted to PED
  • Kept at the district for 5 years

Test Security - Materials
  • Locked central storage
  • All testing materials are serialized and
    accounted for daily
  • Materials must be signed out by TA daily and be
    checked-in each day after testing
  • Must be locked in a centralized room when not in
  • Access to locked room must be limited

Test Security Testing Schedule
  • District Testing Schedule
  • Set by the DTC
  • Must comply with state testing window
  • All schools follow the same schedule

Test Security - Checklist
  • School Security Checklist
  • Provided by STC for daily checking out and
    checking in of all test materials
  • Records kept of all check-outs, who, when

TA Qualifications
  • Only trained, certified staff are permitted to
  • administer tests. Some examples
  • Licensed school instructors and administrators
  • Teachers on waivers or intern licenses
  • Long-term substitutes with a valid teaching
  • Coaches and contractors with a valid teaching
  • Licensed counselors and related service providers

TA Qualifications
  • In the event schools require additional staff to
    administer the SBA, other trained (non-certified)
    staff members may be used to
  • Provide one-on-one accommodations to Special
    Education or ELL students
  • Provide one-on-one administration because of
    other documented IEP accommodations
  • Supervised by a certified, trained staff member

Test Proctor Qualifications
  • Any staff or community member who has been
    trained in proper test administration and test
    security may serve as a proctor
  • Assist, but not act as test administrators
  • Act as hall monitors
  • Escort students to and from restroom
  • A parent cannot serve as a proctor in his or her
    childs or relatives classroom
  • Proctors must sign Confidentiality Agreements.

Test Security - Standardize
  • Standardized assessment procedures
  • Thoroughly read all instructions in the
    Directions for Administration (DFA) manuals
  • Maintain strict adherence to every element of the

Testing Irregularities
  • A testing irregularity is
  • Any circumstance within or beyond the control of
    a school district that in the opinion of the PED
    or a school district, raises doubts about the
    propriety of standardized testing procedures,
    preparation materials, standardized test
    administration, standardized testing security,
    student scores attained from standardized
    testing, or teacher or student conduct observed
    during standardized testing. ( (A) NMAC)

Test Security Testing Irregularities
  • Reporting Testing Irregularities
  • TA immediately reports any testing irregularity
    to STC
  • STC immediately reports breach to DTC
  • District has 3 days to conduct internal
  • Must officially report breach to PED within 3
    days to Assistant Secretary, Assessment and
    Accountability Division. Phone 505-827-6683
  • Follow-up with written report

Assessment Audits and Monitoring
  • Annual PED reviews
  • Spring 2008
  • Randomly selected sites statewide
  • PED sends information about process,
    expectations, and scoring rubric
  • PED conducts interview and review of documents on
    security procedures, TA qualifications, and

Audits (contd)
  • PED sends report with recommendations and score
  • Site submits action plan as needed
  • PED conducts follow-up audit

Title I Monitoring Elements
  • Evidence of test security procedures
  • Proper accommodation(s) identification and
  • NMPED regulatory test procedures and training
     (agendas, sign-ins, handouts)
  • Proper ELL identification, testing and waiver use
  • Monitoring by the district of test administration
    in schools

Test Administration Guidelines
2008 SBA Tests
  • English
  • Gr. 3-8 Reading, Writing, Math, Science
  • Gr. 11 Reading, Writing, Math, Science,
    Social Studies
  • Spanish
  • Gr. 3-8 Reading, Writing, Math, Science
  • Gr. 11 Reading, Math

2008 Changes (1)
  • SBA
  • 1. Grade 9 eliminated
  • 2. Grade 11 Science (English only) becomes
    operational standard setting in April
  • 3. Grade 11 Spanish versions of Writing and
    Science on hold for 2008
  • 4. Accommodations 12 and 17 suspended for
    2008 13 and 14 are modified
  • 5. SBA Language Waiver process changed

2008 Changes (2)
  • 6. Writing assessment being scaled, performance
    levels set, paper reports provided for all
    grades. Also changes in administration.
  • 7. The rulers provided by Harcourt for Math can
    also be used for Science (straightedge for
    solving Science problems).
  • 8. Pre-ID labels eliminates most bubbling for
    public schools, and abbreviates it for BIE

2008 Changes (3)
  • 9. Standard Settings
  • Grade 11 Science (English only) in April
  • All grades Writing in August
  • 10. SBA Reporting
  • New formats for 2008 print reports
  • New Item Plot Report
  • 11.PED Webpage
  • Revised section on Writing
  • New Guidelines for Test Interpretation documents

2008 Changes (4)
  • 12. May not release any SBA items in 2008
  • Grade 11 students who didnt pass one or more
    subtests will be allowed retakes in the Fall 2008
  • Kindergarten test revised to be developmentally
    appropriate. Administered in Spring window only.

2008 Changes (5)
  • Spring Order window Jan. 16 Feb. 8.
  • New Spring training dates Feb.19 29.
  • Spring test administration Mar. 10 Apr. 25.
  • Second raters 10 of students randomly selected
    statewide will have a second rater.
  • DATA
  • Graduation 4-year cohort delayed

Spring 2008 Test Windows
  • High School Graduation Grade 10
  • NMHSCE - Jan 14 Feb 1
  • NMAPA (as alternate) March 10 April 25
  • English Language Proficiency
  • NMELPA (Winter, Grades 1-12) - Jan 14 Feb 1
  • NMELPA (Spring, Grades K-12) Apr 14 May 2
  • NCLB Assessments
  • NMAPA (SBA alternate) March 10 April 25
  • SBA - Feb 25 March 21

ADMINISTRATION RESOURCES(all will be posted to
PED webpage)
  • Test Manuals (NMHSCE/NMELPA/SBA)
  • TCM Test Coordinators Manual
  • DFA Directions for Administering
  • Test Manuals (NMAPA)
  • DTC District Test Coordinator Manual
  • TAM Test Administrators Manual
  • 2007-2008 PED NMSAP Procedures Manual
  • General PED procedures for all NMSAP
  • 6.10.7 NMAC
  • State rules for Test Security and
  • http//www.ped.state.nm.us/div/acc.assess/assess/i

Test Coordinators Manual (SBA)
  • Important Dates/Contact Information
  • Test Security Reporting Security Breach
  • Content Areas Tested (E S)
  • Recommended Schedule for Testing
  • Roles Responsibilities DTC,STC,TA Proctors
    (bullet lists)
  • Before Testing (Test Security/Materials Received/
  • Distributing Materials)
  • After Testing (Materials Used and Packaging
    Procedures for return to Harcourt)

Test Coordinators Manual (contd)
  • Large Print and Braille Test Forms
  • Administration and packaging for return to
  • Attachments
  • Scoring Service Identification Sheets (SSID)
  • Master File Sheets (MFSs) Bldg District
  • Sample Grade 8 Biogrid

Directions for Administering (DFA)
  • About 50 pages of text
  • Pages 3-17 or 18, General Guidelines
  • Pages 18 to end, Content Area Scripts
  • Received 3 weeks before start of testing window
  • PDFs posted to PED webpage and Harcourt Spectrum

DFA Contents
  • Organized by
  • BEFORE Testing, AFTER Testing, Administration
  • Test Security Checklist for TAs
  • TA qualifications
  • Preliminary planning (classroom setting, planning
    accommodations, exceptions)

DFA Contents (p.2)
  • Preparing Test Booklets Answer Documents
  • Print students name on TB AD front covers
  • Add Pre-ID labels/complete biogrid after testing
  • Pages 8 9
  • Details of administration Estimated time,
    Materials Harcourt supplies, Materials School
    must supply
  • Rules re use of highlighters, rulers (M Sci),
    loose-leaf lined paper for Writing rough draft,
    no scratch paper of any kind
  • Pages 11 12 Large Print and Braille guidelines

DFA Contents (p.3)New Pre-ID label Biogrid
  • AFTER TESTING New procedures in 2008
  • Reduced bubbling
  • 3 essential identifiers the key (on Pre-ID label
    or bubble)
  • Name (Last, First, MI.), State Student ID
    Number, Date of Birth
  • Demographic program data derived from STARS
  • Further discussion in Data Presentation

DFA Contents (p.4)
  • Pages 16 and 17 clarify how to bubble each box in
    each section
  • created primarily for BIE schools before Pre-ID
    labels became possible
  • Please review these pages to confirm your
    understanding of the use of each
  • Bubbling Box 9 (Test Form Number, grades 4) is
    required for ALL NM schools.
  • For a Spanish Parent Report, bubble Box 15.

DFA Appendices
  • Sample Biogrid Allowable PED Accommodations

Important change re Accommodations
  • USED concerned re consistency quality of
    translations. PED plans to suspend two
    accommodations permitting translation into the
    students native language for 2008 pending
    standardized solutions.
  • 12 Reading aloud in the students native
    language or translation of test directions,
    stimulus material, test items, and/or answer
  • 17 Reading aloud or translation into the
    students native language of the directions only
    for the reading assessments
  • Also PED is reconsidering elements of 13 14
    that deal with test items, answer choices and
    stimulus material
  • PED will send official memo confirming procedures

Attemptedness Rule SBA
  • Most content areas have 3 sessions (except
    Writing, which has only 2)
  • To be considered scorable
  • Student must complete a minimum of 15 items per
    content area
  • A minimum of at least one response per session

Changes for 2008 SBA Writing
  • New Harcourt contract covers field-testing,
    scaling, setting performance level cutpoints (1
    or 2), and generating paper individual and group
    reports for all grades.
  • Standard setting August 2008
  • Reports on a delayed schedule (early Fall)
  • Not a part of AYP for instructional diagnostic
    use to support writing

Grade 3 Writing 2 sessions(DFA, p. 9)
  • Each session, some MC items a writing
  • prompt 2 prompts total (same as 2007)
  • Each prompt/session has a Planning Page and
    requires 1 piece of loose-leaf lined paper for
    the rough draft. Final draft is written in TB on
    Final Draft page.
  • Planning, rough draft, and final draft for each
    prompt must be completed within each session.

Grades 4 Writing 2 sessions(DFA p. 9)
  • Changed order of Activities
  • MC, 2 Editing Tasks, 1 Writing Prompt
  • Session 1 MC, 2 Editing Tasks, Plan and Write
    Rough Draft (lined paper)
  • Session 2 Use Planning Page (AD) and Rough Draft
    to revise and write Final Draft in AD
  • Take extra care to ensure student is completing
    2nd Editing Task as specified in Test Booklet (8
    TB forms-1 AD form)

NAEP 2008
  • 2007-2008 a small sample year
  • Test windows vary for participating schools
  • Districts/schools that were selected to
    participate in NAEP 2008 were notified last
    spring many thanks for your cooperation!
  • NAEP 2009 is coming! Districts/schools will be
    notified this May

Special Situations
  • NMHSCE Waivers
  • Parental Refusal
  • English Language Learner Participation (3 years)
  • SBA Language Waiver
  • Allowable Accommodations for Students not in
    Special Programs (Not SPED or 504)

Reporting Testing Irregularities
  • School officials report to the DTC within 3
    working days
  • The DTC submits report to the PED containing the
    allegations, findings, and corrective actions
    taken, if any

NMHSCE Waivers
  • With the approval of the local board of
    education, the local superintendent may request
    written approval from the Secretary of Education
    to award a diploma to a student who has not
    passed the Competency Examination and who is not
    covered under subparagraph (b) of paragraph (1)
    of subsection K of regarding student
    with disabilities.
  • Waiver eligibility is evaluated on a case-by-case
  • (6.30.2 NMACStandards for Excellence)

NMHSCE Waiver Process
  • Parent student make request to principal
  • Principal makes request to Superintendent
  • Superintendent presents request to local school
  • If approved by local school board, a letter of
    request and documentation of students having met
    all other graduation requirements is sent to
  • Veronica García, Ed.D.
  • Secretary of Education,
  • Jerry Apodaca Education Building
  • 300 Don Gaspar,
  • Santa Fe, New Mexico, 87501

Parental Refusal Form
  • Parents have the right to refuse participation of
    their child in the New Mexico Statewide
    Assessment Program.
  • Parents take the refusal to the principal
  • Principal notifies the district office personnel
  • District office personnel should counsel the
  • Parental Refusal form must be completed and kept
    on file

English Language Learners Participation
  • After three years in U.S. schools, excluding
  • Students must participate in English language
    assessment with or without accommodations.
  • Waiver to continue testing student in his/her
    home language is available for up to two
    additional years.
  • Waiver request submitted by district
    superintendent to NM Secretary of Education
  • Waiver is effective only for current year

English Language Learners New to U.S.
  • Option available first year in U.S. only
  • May receive language exemption from Reading test
  • Language proficiency assessment substituted for
  • Must take Math and other assessments
  • Scores do not affect AYP performance results
  • Exchange Students are exempt from participation
    in the NMSAP

Language Waivers - SBA
  • New spreadsheet process
  • District downloads Excel spreadsheet
  • Enters student information
  • Puts on CD
  • Mails to Secretary of Education
  • PED reviews/approves
  • Mails response on CD back to district

Accommodations for Students Not in Special
Education, 504, ELL Programs
  • Any student may receive PED allowable
    accommodations provided that they are documented
    as used in instruction for 3 months prior to the
    assessment window
  • Accommodation is content-area specific
  • Bubble the accommodation number
  • Not necessary to bubble a program (Section 3)
  • Never permissible to read the Reading test as
    an accommodation

TA Assessment Support Process
  • Refer to the relevant TCM and/or DFA first.
  • Ask the STC
  • Ask the DTC if the STC is not available or has

DTC Assessment Support Process
  • Check the PED Procedures Manual for questions
    about policies or procedures
  • Call the PED at 505-827-6683
  • Contact the appropriate contractor as directed in
    the relevant TCM for questions about materials.
  • Harcourt 1-800-763-2306
  • CustomerSupportCenter_at_harcourt.com

Test Materials Packaging
Lunch Break
  • Please hand in your cards containing questions
    for the topics covered in the morning session
    before leaving for lunch.

AYP Data Collection Reporting
  • Academic Growth and Analysis Bureau

NMPED Assessment Evaluation Bureau
  • Pre ID Label processing
  • Biogrid updates
  • Biodata Review (BDR)
  • Duplicates
  • Valid State IDs
  • FAY clarification
  • Graduation news
  • Who to call when you need help

  • Pre-ID Label the preprinted label that test
    vendors send near the end of the test window,
    that replaces the need for bubbling the biogrid
  • NMSIS (New Mexico Student Information System) the
    online system where one can get or look up a
    State Student ID
  • STARS (Student Teacher Accountability Reporting
    System) the data warehouse where public schools
    must report their enrollment
  • NASIS (Native American Student Information
    System) the data warehouse and reporting for BIE
    schools, like STARS
  • BDR (Biodata Review) the review and final cleanup
    of data after testing is over, primarily for
    resolving bad IDs and duplicate tests
  • SBA NMAPA (you already know this this is a pop

New for 2007-08
  • No major changes in AYP tests or calculations
  • Pre-ID labels this year for BIE
  • Graduation rates freeze for one year

Less leniency for STARS submission errors
Data Collection and Reporting Year-Round Process
  • Data Reporting in STARS SIS (40D, 80D, 120D,
    EOY) attendance, FAY, graduation
  • PreID Label Snapshot (February) and a possibly
    post test Snapshot (March)
  • Biodata Review (April)
  • Grad and Attendance Review (June)
  • AYP Calculations Designations (July August)

PreID Labels
  • For all students grades 3-8, 11
  • Districts collect data for charter schools
  • More efficient and accurate than bubbling
  • Longest opportunity to correct information

PreID Labels Process
Review reports in STARS
Submit February snapshot
Early February
Data sent to vendors
Vendors send labels rosters to districts
Districts distribute labels to schools
Destroy PreID Label When
  • Students name is wrong (first, last, middle)
  • State Student ID number is incorrect (not matched
    in NMSIS)
  • Date of Birth is wrong (not matched in NMSIS)

Fill out name, ID, and DOB on Biogrid
Destroy PreID Label When
  • Student is no longer enrolled in school

Use Only One!
Correct Identifiers?
Use the label
Incorrect Identifiers?
Bubble !
The purpose of identifiers is to find an ID match
Do I Ever Bubble Demographics?
  • PED schools, No
  • However, if new to public education the student
    must be submitted to STARS in the next available
  • BIE schools, Yes, but only when
  • New student (no Pre-ID label)
  • The Pre-ID label is not correct
  • You must bubble every field

What are the Demographics (and
why are they so important)?
  • AYP groups
  • Ethnicity
  • ELL (include exited yrs 1 2)
  • special ed (not gifted)
  • FRL
  • Additionally reported gender, migrant,
    bilingual, Title I, immigrant

AYP Proficiencies are computed for all AYP groups
with 25 or more students that are Full Academic
Data that is NOT bubbled Grade Location
What happens when I Bubble Demographics?
All information on Pre ID label is cancelled
  • PED schools
  • Data does NOT get into STARS
  • Data does NOT get used for AYP
  • Dont do it!
  • BIE schools
  • Data will be used for AYP
  • Every field must be entered

Dont Forget. . .
  • Must bubble Section B
  • Test Completion Status (if applicable)
  • Accommodations (if applicable)
  • Form number (all students grades 4 and above)

What happens when I turn in an empty test booklet
for a student who was ABSENT?
(0Tested all Sessions DEFAULT) 1 Withdrew
before completion 2 Non-allowed modifications 3
Reading exemption 5 Parental Refusal 6
Other non-completion 7 Test Irregularity
We must know why the student does not have a
scorable test
This Years Biogrid
Biodata Review (April)
  • Invalid Student ID
  • Invalid Location / District
  • Duplicates
  • Tested out of grade level
  • Took Spanish without waiver
  • Took Braille, SPEDN

BDR may be online this year
Correct Student ID is Vital!
  • Look up student at https//nmuid.escholar.com/uid
  • If info is incorrect, do not create duplicate ID
    with corrected information
  • To make corrections, resubmit to NMSIS
  • Be aware some old IDs are no longer valid (from

Report existing duplicates to the STARS help desk
Consequences of Missing State ID
  • The test must be removed from the dataset.
  • The student will not count toward the school
    participation rate.
  • Any score report returned by the test company
    will not be linked to the correct student

Home, Private, non PED Students
  • Check for valid existing ID (verify middle
    initial, location code, date of birth, alternate
  • If none exists, get new State ID
  • Record this ID on all relevant school documents
    and data systems

Duplicates - Causes
  • Large print test
  • Corruption of answer sheet
  • Tested in English Spanish
  • Tested both NMAPA and SBA
  • Student mobility caused retesting
  • Precoded label issued to wrong student
  • Incorrect student ID (twins, name similarities)
  • Student utilized 2 test booklets
  • Two students sharing the same ID!

Duplicate Prevention
  • Box voided answer sheets with non scored test
    materials (extra test booklets, etc.).
  • Document any deviation from a single answer sheet
    (spills, transcriptions, lost) and attach to
    voided answer sheets at the time of boxing.

Duplicate Prevention
  • Dont transpose answers to new answer sheet if
    two booklets must be used.
  • Dont administer dual English and Spanish during
    the test window save one for after the test
    window has closed.

Duplicate Prevention
  • Verify accurate student IDs
  • Be sure precoded answer documents are matched to
    correct student
  • Have students pencil name on front of answer

Consequences of Unresolved Duplicates
  • Both tests must be removed from the dataset.
  • The student will not count toward the school
    participation rate.
  • Any score report returned by the test company
    will not reflect accurate assessment results for
    that student.

FAY (Full Academic Year)
  • Present from 120 day to 120 day in a single
    school (or district).
  • BIE schools may have alternate guidance.

Student does not have to be tested at the FAY
FAY Transition Grades
  • In transition grades (7th grade in a middle
    school) count from 40 120 day, provided the
    student came from within district.
  • BIE may have alternate guidance.

FAY New School
  • All grades of a new school count from 40 120
  • BIE schools may have alternate guidance

Graduation Lag Begins
  • Rates from 2007 will be repeated in 2008 (this
    year only)
  • From this point forward rates will be applied
    from the PRIOR school year
  • For example, in 2009, rates will be computed from
    graduates of 2008

Graduation WILL be collected in STARS
  • Submit all students who have graduated any time
    during 2007-2008
  • Include Summer, Winter, Spring, and Fall
  • Cutoff date for 4-year cohort will be September 1

Guidance will be coming on how to submit summer
grads in STARS
  • Every submission is important (FAY, Graduation,
  • Use verification reports
  • If student has never been submitted their test
    wont count
  • Appeals will not consider submission errors

Work with your STARS Coordinator
  • Attendance, new report available that shows
    invalid submission
  • Graduation, list of eligible graduates for your
  • Demographics, student rosters as well as
    aggregate summaries
  • Yearly AYP Summaries, 2 years
  • Achievement Gap Summaries, 2 years

Check Data Submissions throughout year. Dont
Wait until AYP!
Data Quality Submissions
  • Jared Vigil, STARS Helpdesk
  • 827-7935, jared.vigil_at_state.nm.us
  • Kate Cleary, STARS Coordinator
  • 827-9985, kathryn.cleary1_at_state.nm.us

AYP Questions?
Helpdesk 827-6508 (Cindy) cindy.gregory_at_state.nm
.us 827-6509 (Stephanie) stephaniea.marquez_at_state.
nm.us Procedures Manual http//www.ped.state.nm.us
/ search Procedure Manual and get latest
version Accountability Workbook http//www.ped.sta
te.nm.us/ search Accountability Workbook and
get latest version
For Questions about Other Assessments
  • Anne Bradley (SBA and NMHSCE)
  • 827-4276, anne.bradley_at_state.nm.us
  • Mona Martin (NMAPA)
  • 827-6577, mona.martin_at_state.nm.us
  • Robert Romero (NMELPA and SBA Language waivers)
  • 827-6683, robert.romero1_at_state.nm.us
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