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ANNUAL WORK PLAN

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Proposal for increase in Transportation Cost Component Approved in 2012-13 Proposal for 2013-14 Transportation Cost Rs.750/ - per MT Rs.1500/-per M.T 1. – PowerPoint PPT presentation

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Title: ANNUAL WORK PLAN


1
ANNUAL WORK PLAN BUDGET
2013-14Directorate of MDMEDUCATION
DEPARTMENT GOVT. OF BIHAR
2
Bihar at Glance
1 Area in Sq .Kms 94,163
2 No.of Districts 38
4 No. of Municipal Corporations 11
7 No.of Blocks 534
8 No.of Villages 45,103
9 No .of Gram Panchayats 8471
11 Population 10,38,04,63
12 Male and Female Sex Ratio 1000 916
13 Population Growth rate 2001-2011 25.07
14 Percentage of population - Urban 11.30
15 Percentage of population - Rural 88.70
3
PAB approval Vs Achievement 2012-13
Sl. No Type of Schools As per PAB approval As per PAB approval Achievement Achievement
Sl. No Type of Schools No. of Schools No. of children No. of Schools No. of children Availed
1. Primary (I to V) Govt. LBGA Schools 46965 7500000 40080 8504852
NCLP 1516 56755 595 18563
Total Schools Total Schools 48481 7556755 40675 8523415
2 Upper Primary (VI to VIII) Govt. GALB 23291 2500000 29262 2826182
Total Total 23291 2500000 29262 2826182
GRAND TOTAL GRAND TOTAL 71772 10056755 69937 11349597
  • MDM Working Days -
  • Mid Day Meal provided for180 days in primary
    and 177 days in upper primary against 230
    approved days for 2012-13

3
4
Release Expenditure 2012-13 (in Lakhs)
COMPONENT Opening Balance of GOI as on 1.4.2012 GOI Release GOB Release Total fund Available in 2012-13 Expenditure till 31.3.2013
Cooking cost 5124.41 86716.53 34616.49 126457.40 71378.06
Cost of Food grains 5124.41 86716.53 34616.49 126457.40 71378.06
Cost of Food grains 5124.41 86716.53 34616.49 126457.40 10400.00
Cook-cum-helper 5124.41 86716.53 34616.49 126457.40 10400.00
Cook-cum-helper 5124.41 86716.53 34616.49 126457.40 18358.30
Transportation 5124.41 86716.53 34616.49 126457.40 1374.35
MME 5124.41 86716.53 34616.49 126457.40 1832.60
Total 5124.41 86716.53 34616.49 126457.40 103343.31
Kitchen shed 11385.14 2846.28 14231.42 Since Funds were released in the march -2013, it could not be spent
Kitchen device 1788 1788 Since Funds were released in the march -2013, it could not be spent
5
Coverage - Against Enrolment / PAB in 2012-13
Quarter Enrolment(2012-13) PAB (12-13) Average per day Beneficiaries in (2012-13) Coverage against Enrolment Coverage against PAB
1st Quarter 19845548 10056755 7958112 40 79
2nd Quarter 19845548 10056755 11831046 60 118
3rd Quarter 19516230 10056755 12398335 64 123
4th Quarter 19516230 10056755 13289440 68 132
6
COVERAGE AGAINST ENROLMENT
Quarter 2010-11 2010-11 2010-11 2011-12 2011-12 2011-12 2012-13 2012-13 2012-13
Quarter Enrolment(2010-11) Average per day beneficiaries in (2010-11) against Enrolment Enrolment(2011-12) Average per day beneficiaries in (2011-12) against Enrolment Enrolment(2012-13) Average per day beneficiaries in (2012-13) against Enrolment
1st Quarter 18814005 10366697 55 20498092 9265090 45 19845548 7958112 40
2nd Quarter 18814005 10369621 55 20498092 9204598 45 19845548 11831046 60
3rd Quarter 18814005 9695430 52 20498092 8260042 40 19516230 12398335 64
4th Quarter 18814005 9122075 48 20498092 8912002 43 19516230 13289440 68
State Average 18814005 9888456 53 20498092 8910433 43 19680889 11369233 58
7
Payment of cost of food grains in 2012-13

Bill Raised by FCI Payment made to FCI
Total bills raised by FCI till Mar 2013 - Rs. 119 crores Total payments made to FCI till Mar 2013 Rs. 104 crores
Previous year pending bills 1.5 crore Previous year pending bills 1.5 crore
8
MENU 2012-13
S. No Days Food Items
1 Monday Rice , Mixed Dal and Green Vegetables
2 Tuesday Zira Rice Aloo Soyabean Sabji
3 Wednesday Khichri with Green Vegetables and Chokha
4 Thursday Rice , Mixed Dal and Green Vegetables
5 Friday Pulao Kabuli chana / Lal Chana Chhola Green Salad
6 Saturday Khichri with Green Vegetables and Chokha
New proposed menu based on local availability of item, nutritional value and suggestion from nutritional expert like KHEER ,EGG ,BANANA are under consideration New proposed menu based on local availability of item, nutritional value and suggestion from nutritional expert like KHEER ,EGG ,BANANA are under consideration New proposed menu based on local availability of item, nutritional value and suggestion from nutritional expert like KHEER ,EGG ,BANANA are under consideration
9
Management Structure-MDM Bihar
State Level
Education Department
Directorate of MDM/Bihar Raya Madhyan Bhojan
Yojana Samiti (BRMBYS)
State level steering cum Monitoring committee
Director/DD/OSD/Asst. Dir/Jr. Monitoring
Officer/IT Manager/Data Admin/Finance Manager/AO/
APC/Nutrition Expert/ Accountant/Asst/Steno/
Computer Operator
District in charge of MDM (Bihar Administrative
Service)/DC/DRP/Accountant / executive Assistant
District level steering cum Monitoring committee
District Level
BLOCK RESOURCE PERSON
Block level Steering cum Monitoring committee
Block Level
School Level
Headmaster/Senior Most Teacher
Vidyalaya Shiksha Samiti (VSS)
10
Food grains Flow
Food Corporation of India
State Food Corporation (SFC)Nodal Agency
District wise MIS Online advice generation
Block Resource Person through Local Private
contractor
Schools
11
Fund Flow
Fund released by GOI
Approval by The Minister
Approval by the E.C
Approval by the Cabinet
Issue of Sanctioning order
Withdrawal from treasury
Fund released by BRMYS to districts
Fund released to the schools
12
Initiatives 2012-13 - Dopahar - IVRS
  • Dopahar(IVRS) was introduced in April 2012 for
    better monitoring of the scheme and to capture
    data in real time.
  • Data received from Dopahar (IVRS) is being
    posted on Dopahar.org for public view and to
    ensure transparency .
  • SMS alert relating to attendance, coverage,
    availability of fund and food grain every day to
    DEO and MDM for information and necessary action.
  • Data received from Dopahar (IVRS) is being
    reviewed by a dedicated team of officers and
    actions are being taken on regular basis.
  • Dedicated help line for Head masters -
    0612-6609900

13
Dopahar( IVRS) CALL SUMMARY
Month Total School Data /Mobile No. Available Average completed Call
Apr-12 33963 15914 46
May-12 60120 48650 80
Jun-12 61677 47190 76
Jul-12 63122 51934 82
Aug-12 65475 53509 81
Sep-12 67345 57253 85
Oct-12 68573 57006 83
Nov-12 68193 56946 83
Dec-12 68181 58820 86
Jan-13 68301 59427 87
Feb-13 68511 60630 88
Mar-13 68709 62010 90
14
Initiatives taken in 2012-13
  • Strengthening of Web-based MIS and MDM
    functioning process integration with MIS
  • Eg. Food grain and fund sub allotment to schools
    through MIS, Flat file generation for bulk fund
    transfer for CC and CCH
  • New post of District program manager (DPM) for
    the districts and finance manager and I.T manager
    for the head quarter have been created for the
    better management of the scheme.
  • The monthly state level meeting of district MDM
    in-charges, officers of the SFC, FCI, vendors and
    related banks are organized regularly to identify
    the problems and solve them.

15
Initiatives 2012-13 Ranking of
District performance
  • The performance based ranking of the districts
    has been started since august 2012. System of
    recognising performing officers put in place.
  • Criteria for ranking are
  • Average Per day beneficiary against Enrollment
  • MDM working days
  • Conversion cost availability in the Schools
  • Food Grain available in the Schools
  • School Inspection
  • FCI payment
  • Quarterly SMC meeting
  • Monthly Cook-cum-helper honorarium payment
  • MIS Entry status
  • Dopahar (IVRS) response
  • Block level performance evaluation system under
    development proposed to be implemented from May
    2013.

16
Effect of Ranking
  • FCI bill dues was 62 crores in Jun 12 which has
    reduced to 16.5 crores in month of March 2013.
  • Cook cum helper payment In June 2012 payment of
    cook cum helper had a backlog of 4 mths but in
    March 13 has become up to date
  • SMC meeting In month of June 12 only 3 district
    organized their district and block level SMC
    meeting but in March 2013 it has reached up to 35
    districts
  • Inspection In August total inspection of school
    was 12,544 and in March 2013 (cum) it is 1,40,306
    - action taken on 2403 and FIR lodged on 54.

17
Capacity Building
Training given to HMs on IVRS Cooking of
meals Record keeping Accounting
18
Capacity Building
  • The district MDM in-charges were sent to National
    Productivity Council, Jaipur for Administrative
    and Management Training Program.
  • All accountants of districts trained for 3 days
  • All the Block Resource Persons given one day
    training

19
Financial Management and Accounting
  • A C.A firm has been engaged to improve financial
    management, accounting and to update the
    Accounts of Head Quarter and Districts.
  • Accounts manual has been prepared and adopted.
  • Shifting from manual single entry basis to
    computerized and double entry basis of
    accounting.

20
Monitoring
  • Surprise school visit by Principal Secretary ,
    Secretary Primary Education and Director MDM
  • Directorate level officers visit of districts
    started since Sept-12 one third districts
    covered every month.
  • More rigorous inspections by MDM I/C and BRP
  • Inspections by other officers of education
    department DEO, DPO, PO and BEEO
  • Inspections by other officers of the district
  • Special inspection campaign started

21
Monitoring contd.
  • State Level SMC meeting was conducted on
    8.08.2012 and 13.03.2013 under the chairmanship
    of Chief Secretary.
  • District Level steering cum Monitoring
    Committee meetings are held on quarterly basis.
  • Block Level steering cum Monitoring Committee
    meetings are held on quarterly basis

22
Result of initiatives taken in
2012-13
  • The number of schools not serving meals decreased
    from 19,233 in June 2012 to 2,518 in February
    2013.
  • Increase of 23 in average per day beneficiary
    from 1st Quarter to 3rd Quarter of 2012-13

23
Total no. of school where MDM not served in
2012-13 due to non Availability of fund ,food
grains, local problem and other Reason
24
Action plan for 2013-14
  • System of internal audit and third party
    evaluation proposed
  • Comprehensive training program planned for all
    levels of personnel Cooks (2 days), BRPs (5
    days), Accountants (5 days) MDM In-charge (5
    days)
  • All cook cum helper will be provided new apron
    and cap
  • All schools will be provided with sitting mat,
    storage bin, nail cutter, soap and drinking water
    drums.
  • State is going to provide plates and glasses
    from own resources.

25
Action plan for 2013-14
  • Plan to provide CUG Mobile connection and tablet
    PC to all Block Resource persons pilot testing
    done
  • Facilitate MIS entry in off line mode
  • Implementation of mobile based inspection system
    geo-tagging and time-stamping of inspection
    photos
  • Inspection reports get into MIS and can be
    analysed and collated even matched with IVRS
    data
  • Planning to integrate MIS and IVRS databases for
    better monitoring and improving data integrity
  • Creating photo database of kitchen sheds and
    cooks

26
Inspection photos with tablet
27
Inspection photos - Kitchen shed
28
Inspection photos
29
Inspection photos - Cook cum Helper
30
Issues relating to FCI
  • Delay in issue of RO.
  • Issues of timely availability of food grains in
    following district - Madhubani Darbhanga,
    Sitamarhi, Sheohar, Lakhisarai,
  • Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and
    Buxar.
  • Labour unrest in some godowns Patna Mokama,
    Buxar, Madhubani
  • Issue of closed Godown Nalanda, Mokama
  • Poor quality of rice
  • Delay in submission of bills

31
Proposal for 2013-14
32
Proposal for Additional
Cook-cum-Helper
Total Requirement of Cook cum helper for 2013-14 Total Sanctioned Number of Cook cum helpers in 2012-13 Proposal for sanctioning Additional number of cook cum helpers
231811 183583 48228
33
Proposal for Procurement of Kitchen
Device
  • Sanction for kitchen device replacement for 28695
    schools ( 27024 of 2007-08 and 1671 NPS of
    2011-12 and 2012-13) _at_ Rs. 15000/- per school.
  • Additional demand of Rs.10000/-per school for
    replacement sanctioned during 2012-13 for 35760
    schools (2006-07 and 2007-2008)
  • Based on market survey cost of kitchen devices
    per school on average comes to Rs. 15,000.

34
Proposal for increase in
Transportation Cost
Component Approved in 2012-13 Proposal for 2013-14
Transportation Cost Rs.750/ - per MT Rs.1500/-per M.T
1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties. 1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties. 1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties.
35
Proposal for Construction of
Kitchen-cum-Store
Total no. of Schools excluding Madasa/Maqtab/AIE/EGS/NCLP/NPS Total units of kitchen shed for which fund was sanctioned by GOI New kitchen shed to be sanctioned by GOI on the basis of plinth area Additional funds to be sanctioned on the basis of plinth area by GOI for the 18975 kitchen shed sanctioned in previous year _at_ Rs.60000/- i.e 11385.1439
66550 65977 573 Rs.28996.03 lakhs

36
Other issues
  • Increase in conversion cost should be linked to
    food inflation index and increase should be
    effective from 1.4.2013.
  • A comprehensive study may be undertaken to
    determine the adequacy of conversion cost
  • First fund release in 2012-13 was in Month of May
    creating difficulty in running the scheme in
    1st Quarter Need to look at alternatives

37
PROPOSALS AND RECOMMENDATIONS for 2013-14
S.No Component PAB Approved in 2012-13 Proposal for 2013-14
1 Children (Pri) 7500000 9600000
2 Children(U-Pri) 2500000 3500000
3 NCLP 56755 25000
4 Working Days 230 253
5 Kitchen store - 573 Balance amount for 18975 schools
6 Kitchen device 35760 _at_ Rs.5,000 per school 28695 (2007-08 and NPS) _at_ Rs.15000 per school and 35760 _at_ Rs.10,000
7 CCH 1,83,583 2,31,811
8 Transportation cost Rs.750/ - per MT Rs.1500/-per M.T
38
Third Party Monitoring Evaluation by A. N.
Sinha Institute of Social Studies, Patna,
visited in November - December 2012
Description Type District - Darbhanga, Saharsa, Sheohar , Sitamadhi
Percentage of Schools serving hot cooked meal regularly. 74
Regularity Number of schools having cooking cost available 90
Number of schools having Food grains available 77
Percentage of school having buffer stock of food grain for one months requirement maintained 77
Is gender or caste or community discrimination in cooking or serving or seating arrangements? NO
Does daily menu include rice/ wheat, pulses and vegetable? 100
39
Thank You
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