Texas.gov eFiling for Courts - PowerPoint PPT Presentation

Loading...

PPT – Texas.gov eFiling for Courts PowerPoint presentation | free to view - id: 4c8a9a-MmYxY



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Texas.gov eFiling for Courts

Description:

Texas.gov eFiling for Courts eFiling: A Tutorial Hosted By: Region 5 Clerks Conference Presented by: Jake Stine, Texas.gov March 11, 2011 Houston, Texas – PowerPoint PPT presentation

Number of Views:350
Avg rating:3.0/5.0
Slides: 65
Provided by: ShawnaM8
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Texas.gov eFiling for Courts


1
  • Texas.gov eFiling for Courts
  • eFiling A Tutorial
  • Hosted By Region 5 Clerks ConferencePresented
    by Jake Stine, Texas.gov
  • March 11, 2011

Houston, Texas May 12, 2010
www.texas.gov
2
Agenda
  • Why do we need e-Filing?
  • Texas e-Filing The History
  • The Texas.gov e-Filing Solution
  • Texas e-Filing Rules
  • Participating Counties and Courts
  • Frequently Asked Questions
  • Question and Answer

www.texas.gov
3
Why Do We Need e-Filing?
The Problem Paper process is not efficient
  • Attorneys submit documentation using paper hard
    copy
  • Filings are delivered via mail, certified mail,
    courier, or in person
  • Clerks use paper to notify attorneys of filing
    acceptance
  • Attorneys and clerks must physically store all
    paper filings

The impact 80 of surveyed judges say the volume
of paper is an increasing problem
www.texas.gov
4
Texas eFiling Environment
There is a better way
www.texas.gov
5
Texas eFiling The History
Two counties pioneered eFiling in Texas
  • Jefferson 1995
  • Montgomery 1997

Selected civil cases in district
courts Contracted with LawPlus
www.texas.gov
6
Texas eFiling The History
In the beginning, there were attorneys and clerks

www.texas.gov
7
Texas eFiling The History
Attorneys needed to file documents with the
clerks lots of documents!
www.texas.gov
8
Texas eFiling The History
EFSPs Electronic Filing Service Providers
www.texas.gov
9
Texas eFiling The History
Counties contracted with a service provider
(LawPlus)
www.texas.gov
10
Texas eFiling The History
Counties contracted with a service provider
(LawPlus)
www.texas.gov
11
Texas eFiling The History
Other counties may contract with other service
providers
EFSPs
3
4
5
6
www.texas.gov
12
Texas eFiling The History
Attorney may contract with different service
providers to file in different counties
3
4
5
6
www.texas.gov
13
Texas eFiling The History
Simple model for counties
3
4
5
6
www.texas.gov
14
Texas eFiling The History
Complex model for attorneys multiple accounts
and standards
?
www.texas.gov
15
Texas eFiling The History
Lessons learned from the first two counties
  • eFiling works
  • Single service model is
  • Good for counties
  • Not so good for attorneys
  • Need statewide standards

www.texas.gov
16
Texas eFiling The History
JCIT eFiling Charge
77.031, Texas Government Code The (Judicial
Committee on Information Technology)
shalldevelop minimum standards for an
electronically based document system to provide
for the flow of information within the judicial
system in electronic form and recommend rules
relating to the electronic filing of documents
with courts
www.texas.gov
17
Texas eFiling The History
JCITs intent
Statewide technical standards and rules
Open competition for service providers
Single, standard statewide portal
(EFM)
Texas.gov
www.texas.gov
18
Texas eFiling The History
  • Official website of the State of Texas

Texas.gov
www.texas.gov
www.texas.gov
19
Texas.gov eFiling Solution
www.texas.gov
20
Texas.gov eFiling Solution
Same players as before
www.texas.gov
21
Texas.gov eFiling Solution
But now, in addition to service providers
EFSPs
www.texas.gov
22
Texas.gov eFiling Solution
We add eFiling for Courts, the states electronic
filing manager (EFM) or post office
EFM
EFSPs
www.texas.gov
23
Texas.gov eFiling Solution
Clerks connect to eFiling for Courts
EFM
3
4
5
6
www.texas.gov
24
Texas.gov eFiling Solution
Service providers connect to eFiling for Courts
EFM
EFSPs
3
4
5
6
www.texas.gov
25
Texas.gov eFiling Solution
Attorney chooses a single service provider
EFSPs
www.texas.gov
26
Texas.gov eFiling Solution
Attorneys choose a single service provider
EFSPs
www.texas.gov
27
Texas.gov eFiling Solution
eFiling for Courts serves clerks and service
providers as the post office
EFM
EFSPs
3
4
5
6
www.texas.gov
28
Texas.gov eFiling Solution
Standard XML metadata for management system import
EFM
EFSPs
XML pdf
3
4
5
6
www.texas.gov
29
Texas.gov eFiling Solution
Attorneys can electronically serve copies on
opposing counsel at the same time that they
e-file with the court.
EFM
EFSPs
3
e-Service of copies
4
5
6
www.texas.gov
30
Texas.gov eFiling Solution
Attorneys can electronically serve opposing
counsel with discovery requests, disclosures,
responses, and notices that are not filed with
the court.
EFM
EFSPs
eService Plus
3
4
5
6
www.texas.gov
31
Texas.gov eFiling Solution
Judges can issue orders, notices, and settings to
parties electronically.
EFM
EFSPs
Orders, notices, settings
3
4
5
6
www.texas.gov
32
Texas.gov eFiling Solution
TexasOnline features
  • Secure filer authentication
  • Court fee and filing information online
  • File-stamped copy to filer
  • Data kept private and not sold

www.texas.gov
33
Texas.gov eFiling Solution
TexasOnline eFiling process
  • Filer logs on to service provider
  • Filer enters information
  • Filer submits filing
  • Clerk reviews filing online
  • Clerk accepts filing
  • Filer receives confirmation and copy

www.texas.gov
34
Texas.gov eFiling Solution
Filer accesses account
35
Texas.gov eFiling Solution
Filer enters information
  • Select jurisdiction
  • 2. Enter case information
  • 3. Enter payment information
  • 4. Attach document(s)
  • 5. Submit filing

36
Texas.gov eFiling Solution
Filer Submits Document
37
Texas.gov eFiling Solution
Filer Receives Acknowledgement
From eFilingStg_at_texasonline.state.tx.us Sent
Tuesday, August 22, 2006 1024 AM To
voefiling_at_yahoo.com Subject Filing Trace Number
ED126J010150507 has been received by the eFiling
for Courts PLEASE DO NOT REPLY TO THIS
E-MAIL.   This email acknowledges that a filing
with the following information was received from
the Electronic Filing Service Provider and has
been transmitted successfully to eFiling for
Courts   eFiling for Courts Received Date/Time
Tuesday, August 22, 2006 1024 AM Delivered to
Court Johnson District Time Zone of
Jurisdiction (GMT-0600) Central Time (US
Canada) Trace Number ED126J010150507 Official
Date/Time Tuesday, August 22, 2006 1024
AM Cause Number Style/Case Name Alien vs.
Predator Title of Document Motion for Summary
Judgment.pdf   Thank you, eFiling for Courts
www.texas.gov
38
Texas.gov eFiling Solution
Clerk Opens Inbox
www.texas.gov
39
Texas.gov eFiling Solution
Clerk Reviews Filing
40
Texas.gov eFiling Solution
Clerk Reviews Filing
www.texas.gov
41
Texas.gov eFiling Solution
Clerk Reviews Filing
www.texas.gov
42
Texas.gov eFiling Solution
Clerk Accepts Filing
www.texas.gov
43
Texas.gov eFiling Solution
Filer Receives Confirmation
PLEASE DO NOT REPLY TO THIS E-MAIL. This e-mail
serves as your receipt.FILING
INFORMATIONCase/Cause Number 8975Filing
Type       DivorceFiling Attorney   Tran
PhamClient Matter    444461Style/Case Name  
Hyde vs. Jekyll Sealed Indicator  No Status   
          CONFIRMATIONDate of Status      
Monday, March 05, 2007 849 AMCourt/Calendar    
   County Court at LawFiling Trace
Number  ED027J010151580Comments            
Thanks for eFiling Filing Status
LegendConfirmation - Your filing has been
reviewed and accepted by the clerk.Alert - Your
filing has been reviewed and rejected by the
clerk.PAYMENT INFORMATIONPayment
Method    VISA Amount            233.13Paymen
t Status    paid
www.texas.gov
44
Texas.gov eFiling Solution
Filer Receives Stamped Copy
www.texas.gov
45
Texas.gov eFiling Solution
  • Advantages For Clerks and Courts
  • Possible paper and data entry reduction
  • No check or credit card problems
  • Payment guaranteed
  • No scanning of e-filed documents
  • - Travis pilot 26 minutes to DMS
  • Issue orders, notices, settings

www.texas.gov
46
Texas.gov eFiling Solution
Attorney Perspective
San Antonio Express News
www.texas.gov
47
Texas.gov eFiling Solution
www.texas.gov
48
Texas.gov eFiling Solution
Advantages For Attorneys
  • Ease of 24/7 filing
  • Fee calculation on screen
  • File stamped receipt
  • Secure payment system
  • Electronic service of copies
  • Receive orders, notices, and settings

www.texas.gov
49
Texas.gov eFiling Solution
Advantages For Attorneys
  • One statewide filing standard
  • Save time and money
  • Send document as created
  • No printing, copying, or postage
  • No courier, or runner, or self-delivery
  • Less stress and chaos

www.texas.gov
50
Texas.gov eFiling Solution
Advantages For Attorneys
  • Manual Filing Preparation Steps vs. e-Filing
    Steps
  • X Estimated staff time, manual 106 minutes
  • Estimated staff time, e-filing 23 minutes
  • Worth noting
  • A paralegal submitted 40 e-filings in two hours
  • A paralegal received filestamped copy in 26
    seconds
  • Filings available to Judge in less than 30
    minutes vs. 13 hours

www.texas.gov
51
Texas.gov eFiling Solution
Texas e-Filing Rules
Standard Local Rules
Filing Mechanics 4.1 TexasOnline 4.2
Signatures 4.3 Time Document is Filed
4.4 Filing Deadlines not Altered 4.5
Multiple Documents 4.6 Official Document
4.7 E-mail Address Required 4.8 Document
Format
General Provisions 1.1 Purpose 1.2 Effect
on Existing Local Rules (fax filing)
1.3 e-Filing Optional Unless Ordered by
Court Definitions 2.1 Specific Terms
2.2 Application to Pro Se Litigants Applicability
3.1 Scope 3.2 Clerks 3.3
Documents That May Be Applied 3.4
Documents Containing Signatures
www.texas.gov
52
Texas.gov eFiling Solution
Texas e-Filing Rules
Standard Local Rules
Service of Documents Other Than Citation
5.1 Electronic Service of Documents
Permissible 5.2 Completion of Service
and Date of Service 5.3 Time for
Action After Service 5.4 Certification of
Service
Electronic Orders and Viewing of
Electronically-Filed Documents 6.1 Courts
Authorized to Make Electronic Orders
6.2 Viewing of Electronic-filed
Documents Miscellaneous Provisions 7.1
Assigned Court to Resolve Disputes
7.2 Rule Guiding Interpretation
www.texas.gov
53
Texas.gov eFiling Solution
Texas e-Filing Rules
  • Documents That May Not Be Filed
  • Citations or writs bearing the seal of the court
  • Returns of Citation
  • Bonds
  • Wills
  • Subpoenas
  • Proof of Service Subpoenas
  • Documents to be presented to a court in camera,
    solely for the purpose of obtaining a ruling on
    the discoverability of such documents
  • Documents sealed pursuant to TEX.R.CIV.P.76a
  • Documents to which access is otherwise restricted
    by law or court order, including a document filed
    in a proceeding under Chapter 33, Family Code

www.texas.gov
54
Texas.gov eFiling Solution
Texas e-Filing Rules
Noteworthy Provisions
  • e-Filing order
  • e-Service order
  • Electronic orders
  • Global opt-in for electronic service

www.texas.gov
55
Texas.gov eFiling Solution
Texas e-Filing Rules
Noteworthy Provisions
  • Time stamps
  • Automatic acceptance by clerk
  • No death penalty
  • - 7.2 These rules shall be liberally construed
    so as to avoid undue prejudice to any person on
    account of using the electronic filing system or
    sending or receiving electronic service in good
    faith.

www.texas.gov
56
Texas.gov eFiling Solution
Texas e-Filing Rules
  • Rules
  • Standard local rules agreed by Supreme Court,
    June 2004
  • Proposed TRCP changes in Rules Committee,
    2004-2005
  • Proposed TRCP changes to Supreme Court, June
    2005
  • Possible TRCP revisions, 2010

www.texas.gov
57
Texas.gov eFiling Solution
TexasOnline e-Filing Counties
  • Counties 49 so far..
  • Current Counties Austin, Bandera, Bee, Bell,
    Bexar, Brazoria, Brazos, Burnet, Cameron, Cass,
    Chambers, Collin, Comal, Dallas, Denton, DeWitt,
    El Paso, Fayette, Fort Bend, Goliad, Grayson,
    Guadalupe, Hale, Harris, Hays, Hidalgo, Jackson,
    Johnson, Kerr, Lubbock, McLennan, Midland, Moore,
    Nueces, Potter, Randall, San Patricio, Smith,
    Tarrant, Tom Green, Travis, Upton, Victoria,
    Waller, Webb, Williamson, Wilson
  • Coming soon Brooks, Calhoun, Galveston,
    Harrison, Henderson, Hood, Liberty, Medina.

www.texas.gov
58
Texas.gov
TexasOnline eFiling Solution

59
Texas.gov eFiling Solution
  • Coming soon
  • Wilson District Courts
  • Bexar JPs (5 precincts)

www.texas.gov
60
Texas.gov eFiling Solution
When are the time and date stamp are applied to
electronic filings?
Attorney submits filing
Friday, 715 p.m. Time stamp captured (EFSP)
Friday, 715 p.m. Clerk accepts filing
Monday, 337 p.m. Time stamp is
applied to document Monday, 337
p.m. Time stamped on document is
Friday, 715 p.m.
www.texas.gov
61
Texas.gov eFiling Solution
What fees are associated with e-Filing?
  • Registration, subscription fees 0
  • Transaction fees
  • Texas.gov 4
  • Service Provider 2 - 10
  • County eFiling Fee 0 - 5
  • Total 6 19 per
    filing
  • Credit card fee 2.25
  • Electronic Service is 4.50 - 10 for any number
    of parties served.

www.texas.gov
62
Texas.gov eFiling Solution
How do I know my filing was submitted?
  • Receive immediate e-mail acknowledgment that your
    filing was submitted successfully
  • Receive confirmation of acceptance from the
    Clerk

www.texas.gov
63
Texas.gov eFiling Solution
Can verified pleadings be e-filed?
  • Yes
  • Rule 93 of TRCP defines verified pleadings
  • - 16 situations require affidavits
  • Local e-Filing Rule 3.4(a) provides that
  • "a document that is required to be verified,
    notarized, acknowledged, sworn to, or made under
    oath may be electronically filed only as a
    scanned image."

www.texas.gov
64
Texas.gov eFiling Solution
What about e-Filing in justice courts?
  • SB 237
  • Rules approved by Supreme Court, 2008
  • JCIT standards adopted March 2008
  • System tests completed, March 2008
  • First justice courts in Q2, 2008

www.texas.gov
65
Texas.gov eFiling Solution
What about e-Filing in appellate courts?
  • Project underway
  • 1st and 14th Appellate Courts
  • Supreme Court

www.texas.gov
66
Texas.gov eFiling Solution
Getting Started
Attorneys, Paralegals, Pro Se
  • Select a service provider
  • Register
  • Opt in for electronic service

www.texas.gov
www.texas.gov
67
Texas.gov eFiling Solution
Getting Started
Attorneys, Paralegals, Pro Se
  • Select a service provider
  • Register
  • Opt in for electronic service

www.texas.gov
68
Texas.gov eFiling Solution
Getting Started
Attorneys, Paralegals, Pro Se
  • Select a service provider
  • Register
  • Opt in for electronic service

Ready to e-File and e-Serve
www.texas.gov
69
Summary
TexasOnline e-filing is available now
  • Civil cases
  • Standard local rules TRCP changes in review
  • Electronic service
  • Service providers 7

www.texas.gov
70
eFiling Overview
Questions?
www.texas.gov
71
eFiling Overview
Demonstration
www.texasonline.com
72
eFiling Overview
For more information www.texas.gov/efiling
www.courts.state.tx.us/jcit
www.texasonline.com
73
eFiling Overview
MCLE Credit
  • Course Title Harris County District Clerk
    E-filing Seminar
  • Course Number 901190156
  • Course Sponsor Harris County District Clerk
  • MCLE State Bar College 1.0 participatory hour

www.texas.gov
74
Texas.gov eFiling Solution
Texas.gov www.texas.gov
  • Self funding
  • Cost recovery for counties
  • Overseen by the Texas DIR board
  • Mandated for use by state agencies
  • Licenses, taxes, registrations, permits

www.texas.gov
75
  • TexasOnline eFiling for Courts
  • E-Filing A Tutorial
  • Hosted By Texas Center for the
    JudiciaryPresented by Jake Stine, TexasOnline
  • June 18, 2010

Houston, Texas May 12, 2010
www.texas.gov
About PowerShow.com