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CDC Project Management Resources for EHDI Programs

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CDC Project Management Resources for EHDI Programs Presented by John Eichwald, MA Jamie M. Elliott, MPA Purpose To connect you with information and resources that may ... – PowerPoint PPT presentation

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Title: CDC Project Management Resources for EHDI Programs


1
CDC Project Management Resources for EHDI
Programs
  • Presented by
  • John Eichwald, MA
  • Jamie M. Elliott, MPA

2
Purpose
  • To connect you with information and resources
    that may help you in managing projects
    efficiently and effectively

3
Agenda
  • Why project management?
  • CDC project management resources
  • State resources for project management
  • Project management and EHDI programs

4
Michigan Department of Information Technology
http//www.michigan.gov/dit/0,1607,7-139-30637_311
01---,00.html
5
Washington Department of Information Services
http//isb.wa.gov/tools.aspx
6
Definition Project
  • A project is a temporary and one-time endeavor
    undertaken to create a unique product or service,
    that brings about beneficial change or added
    value.
  • A project is a carefully defined set of
    activities that use resources (money, people,
    materials, energy, space, provisions,
    communication, quality, risk, etc.) to meet the
    pre-defined objectives.

Source http//en.wikipedia.org/wiki/Project_mana
gement
7
Why Project Management?
  • It is difficult to achieve success in IT-related
    projects.
  • Many EHDI programs are working with IT projects
    all are working with projects.
  • Being versed in project management concepts and
    terminology can
  • aid communication and understanding when working
    with staff, contractors, and others
  • provide you with structure and guidance in
    managing your projects

8
CDC Project Management Resource CDC Unified
Process (UP)
  • CDC Unified Process (UP) overview
  • CDC UP Framework for project management
  • Particularly useful resources

9
Goal
  • Goal of CDC Unified Process (UP) is to increase
    efficiency and effectiveness of project
    management processes and practices at CDC.
  • However, the resources can be helpful to public
    health project managers outside of CDC as well.

10
What is CDC UP?
  • CDC Unified Process (UP) is
  • a unified, sequenced organization of the
    portfolio, program, and project management
    processes involved in maintaining strategic
    alignment between Agency goals and objectives,
    CDC investments, and project objectives.  It
    shows the project lifecycle in a broader
    organizational context, and has been discussed
    with CDCs Office of Strategy and Innovation
    (OSI) to promote alignment with the processes in
    the Goals Management initiative.

11
CDC UP is
  • The CDC UP is a collection of processes, tools
    and artifacts that any project across the CDC can
    use to structure, track and manage their
    activities and deliverables.
  • Checklists
  • Templates
  • Examples
  • A Framework
  • Process Guides
  • Practices Guides
  • Constantly evolving!!!

12
Starting with the Framework
  • In the Context of
  • Goals and objectives
  • The entire portfolio
  • Conception through Retirement
  • Budget and performance integration
  • Phases of project
  • Initiating
  • Defines and Authorizes a project
  • Planning
  • Defines and refines objectives and plans the
    course of action
  • Executing
  • Integrates people and other resources to carry
    out the project
  • Monitoring / Controlling
  • Regularly measures and monitors progress to
    identify variance from the plan so corrective
    action can be taken as necessary
  • Closing
  • Formalizes acceptance of the product, service or
    result and brings the project or phase to an
    orderly end

Source Guide to the Project Management Body of
Knowledge (PMBOK) Third Edition, 2004
13
CDC UP Framework
14
Overlap of 5 processes in project management
15
CDC UP is
  • Integration of processes that comply with
  • Federal regulations and policies
  • Industry best practices
  • Public Health Informatics Network (PHIN)
    standards
  • CDC standards

Examples of these processes include
  • Enterprise Architecture
  • Procurement and Contracts
  • Project Management
  • Capital Planning
  • Goals Management
  • Security Certification and Accreditation
  • Privacy Impact Assessment

16
Where to start
  • CDC UP website is designed with 3 users in mind
  • 1. New to project management
  • 2. Ready to learn about CDC UP
  • 3. Power users who go directly to the resources

17
CDC UP Homepage
http//www.cdc.gov/cdcup
18
Very Useful Pages
  • Practices Guides
  • http//www2a.cdc.gov/cdcup/document_library/practi
    ces_guides/default.asp
  • Project Document Matrix
  • http//www2a.cdc.gov/cdcup/document_library/docume
    nt_matrix.asp
  • Project Management Guide
  • http//www2a.cdc.gov/cdcup/document_library/pm_gui
    de/default.asp

19
CDC UP Homepage
20
Very Useful Pages
  • Practices Guides
  • http//www2a.cdc.gov/cdcup/document_library/practi
    ces_guides/default.asp
  • Project Document Matrix
  • http//www2a.cdc.gov/cdcup/document_library/docume
    nt_matrix.asp
  • Project Management Guide
  • http//www2a.cdc.gov/cdcup/document_library/pm_gui
    de/default.asp

21
Very Useful Resource Practices Guides
  • Topics include
  • Project charter
  • Change management
  • Scope planning
  • Work breakdown structure
  • Risk management
  • Many more
  • Guides include
  • Purpose
  • Overview
  • Examples
  • Specific activities
  • Practice attributes
  • Key terms
  • Related tools/templates

22
Practices Guide Example
23
Very Useful Pages
  • Practices Guides
  • http//www2a.cdc.gov/cdcup/document_library/practi
    ces_guides/default.asp
  • Project Document Matrix
  • http//www2a.cdc.gov/cdcup/document_library/docume
    nt_matrix.asp
  • Project Management Guide
  • http//www2a.cdc.gov/cdcup/document_library/pm_gui
    de/default.asp

24
Project Document Matrix
25
Very Useful Pages
  • Practices Guides
  • http//www2a.cdc.gov/cdcup/document_library/practi
    ces_guides/default.asp
  • Project Document Matrix
  • http//www2a.cdc.gov/cdcup/document_library/docume
    nt_matrix.asp
  • Project Management Guide
  • http//www2a.cdc.gov/cdcup/document_library/pm_gui
    de/default.asp

26
Project Management Guide Click for step-by-step
guidance
27
Project Management Guide Provides guidance for
each stage/phase of the project
Click on the Diagram
28
Another Useful Page Project Success Factors
http//www2a.cdc.gov/cdcup/document_library/succes
s_factors.asp
29
When are the resources useful?
  • New projects
  • Mid-project
  • End of project
  • Specific resources are designed for specific
    phases of the project management.
  • --------------------------------------------------
    ---------------------------------------------
  • You can use the pieces that meet your needs.
  • (but CDC UP is designed to be a complete package)

30
What about state resources?
31
http//www.michigan.gov/dit/0,1607,7-139-30637_311
01_31294_31296---,00.html
32
Washington Department of Information Services
http//isb.wa.gov/tools/pmframework/checklist.aspx
33
New York State Office for Technology
http//www.oft.state.ny.us/pmmp/guidebook2/templat
es/index.htm
34
Project Management and EHDI
  • Do you use any of these principles?
  • Does your jurisdiction have such resources
    available to you?
  • Do you think these tools have any practical
    utility for you and your program?

35
Summary
  • Why project management?
  • Overview of CDC project management resources (CDC
    UP)
  • State resources for project management
  • Project management and EHDI programs

36
In Closing
  • Movement toward standardization of project
    management practices
  • Project Management Institute
  • In place in business
  • Particularly in IT project management
  • Catching on in government
  • Government / private sector meet on these types
    of projects

37
Acknowledgements
  • CDC, National Center for Public Health
    Informatics, CDC UP Team
  • Tom Savel, MD
  • Peggy Joyner, MBA, PMP
  • Daniel Vitek, MBA, PMP

38
  • Questions?
  • -------------------------------
  • CDC Unified Process
  • http//www.cdc.gov/cdcup

---------------------------- Please direct
questions to Jamie Elliott jei2_at_cdc.gov / (404)
498-3018
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