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Michigan Merit Examination (MME)

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Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September 12, 2007 Welcome and Introductions Michigan Department of Education Joseph Martineau ... – PowerPoint PPT presentation

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Title: Michigan Merit Examination (MME)


1
Michigan Merit Examination (MME)
  • Spring 2008 MME
  • Preliminary Planning
  • September 12, 2007

2
Welcome and Introductions
  • Michigan Department of Education
  • Joseph Martineau
  • Jim Griffiths
  • Pat King
  • Pearson
  • Tracey Koffron
  • ACT
  • Craig Walker
  • Diane Walters
  • Ryan Christensen

3
Todays Agenda
  • Who tests in Spring 2008
  • Whats new for Spring 2008
  • Areas for Improvement
  • How to conduct a successful test administration
  • MME critical dates and schedule
  • Review of the test site establishment process

4
Todays Agenda, continued
  • Review of testing requirements (facilities
    staffing)
  • Training workshops what to expect, who must
    attend
  • Students testing with accommodations
  • Home school students
  • Non-public school students

5
Todays Agenda, continued
  • Enrollment materials orders
  • Helping students prepare for the MME
  • Sources of Information
  • Questions and Answers

6
Questions?
  • Email answers_at_resa.net
  • Fax 734-334-1857

7
Who tests in Spring 2008?
  • All 11th graders
  • 12th graders eligible for a free retest
  • 12th graders who have not tested previously

8
Whats New for Spring 2008
  • Mathematics assessment based on the High School
    Mathematics Content Standards and Expectations
  • Additional time for Michigan mathematics
  • Reduced time for Michigan science
  • Reduced time for social studies

9
Whats New for Spring 2008 - ACT
  • Spring 2008 Workshop Training
  • No Cell Phones (state testing)
  • Students with prior ACT-Approved accommodations
    Spring 2008
  • 12th Grade Participants

10
Whats New for Spring 2008 - ACT
  • Accommodations deadlines extended
  • Handling Exceptions
  • Students newly identified
  • Transfer students
  • Rapid onset of a medical condition

11
Whats New for Spring 2008 - PEM
  • Enhanced enrollment screens
  • Managing 11th and 12th grade students
  • Administration manual updates
  • Standard
  • Students testing with accommodations
  • Combined Accommodations Roster and Testing
    Report Form

12
Areas for Improvement Day 1
  • Virtually all test invalidations were preventable
    Plan ahead to ensure all staff are trained and
    prepared
  • Provide accurate enrollment volumes
  • Return materials Day 1 to ACT, Days 2-3 to PEM
  • ACT - DVDs

13
Areas for Improvement Day 2 and Day 3
  • Return Material Labels
  • Simplify Material Ordering Process
  • Initial Enrollment
  • Additional Orders
  • Carrier Pick-up Windows

14
How to Conduct a Successful Test Administration
  • Become familiar with MME procedures and calendar
  • Assign responsibilities
  • Manage the test day schedule
  • Read all training materials and supervisor manuals

15
How to Conduct a Successful Test Administration,
continued
  • DONT Wait until its too late
  • DONT miss DUE DATES
  • Ask Questions Dont assume
  • STATE TESTING is NOT ACT National Testing or MEAP

16
MME Critical Dates
  • Initial Testing (Spring 2008)
  • March 11 ACT Plus Writing
  • March 12 WorkKeys and Michigan Mathematics
  • March 13 Michigan Science and Social Studies

17
MME Critical Dates
  • Makeup Testing (Spring 2008)
  • March 25 ACT Plus Writing
  • March 26 WorkKeys and Michigan Mathematics
  • March 27 Michigan Science and Social
    Studies

18
MME Critical Dates
  • Accommodations Testing Windows (Spring 2008)
  • Day 1 - March 11 March 25
  • Day 2 - March 12 March 26
  • Day 3 - March 13 March 27

19
Future Administration Dates
Session Component 2009 2010
Initial ACT Plus Writing WorkKeysMath Science SS 3/10 3/11 3/12 3/9 3/10 3/11
Makeup ACT Plus Writing WorkKeysMath Science SS 3/24 3/25 3/26 3/23 3/24 3/25
20
Major Activities on the HorizonFor Spring 2008
  • Establish/renew Michigan high schools as test
    sites
  • Identify/confirm key staff
  • Test Supervisor (TS)
  • Back-up Test Supervisor (BU)
  • Test Accommodations Coordinator (TAC)
  • Apply for testing accommodations
  • Train key staff
  • Test Supervisor
  • Back-up Test Supervisor
  • Test Accommodations Coordinator

21
MME 2007-2008 Schedule
Week of September 4 Test Site Renewal/Establishment Packets sent to high school principals including Workshop information
September 11 Accommodations Training Video Conference (for TACs)
22
MME 2007-2008 Schedule
September 12 MME Fall Retake Video Conference MME Spring 2008 Kickoff Video Conference
September 14 Staff begin to register online for Workshop Training
September 28 Test Site Renewal/Establishment Packets due back to ACT - Staff and facilities
23
MME 2007-2008 Schedule
October 12 Administrator Training Workshop registration completed
November 6-16 Testing Staff Workshop Training conducted at 11 sites statewide
November 16 - December 12 Day 2 and Day 3 materials orders due
24
MME 2007-2008 Schedule
December 3 Off-site testing requests due to ACT
December 3 Receipt deadline for applying for ACT-approved accommodations
January 25 Receipt deadline for applying for state-approved accommodations
25
MME Test Center Renewal/Establishment
  • Renewal/Establishment Packets sent to high
    schools the week of September 4
  • Sent to HS principals
  • Courtesy copy sent to District Assessment
    Coordinators
  • Principals select/confirm your schools Test
    Supervisor, Back-up Test Supervisor, and Test
    Accommodations Coordinator. Then complete the MME
    Appointment of Testing Staff School
    Information form.
  • Deadline for return of Principals materials
    September 28

26
MME Test Center Renewal/Establishment
  • Review key documents
  • Standard Testing Requirements
  • School Schedule and Site Options for
    Administration of the 2008 Michigan Merit
    Examination

27
Key Documents, continued
  • Summary of Test Administration Policies
  • Qualifications and Responsibilities for Test
    Supervisors and Back-up Test Supervisors
  • Qualifications for Test Accommodations
    Coordinators

28
MME Test Center Renewal/Establishment
  • Documents to be returned by September 28, 2007
  • Principals MME Appointment of Testing Staff
    School Information form.
  • Test Supervisors - ACT State Testing 2008 Test
    Supervisor and Facilities Profile

29
MME Test Center Renewal/Establishment, continued
  • Back-up Test Supervisors - ACT State Testing 2008
    Back-up Test Supervisor Profile
  • Test Accommodations Coordinators - ACT State
    Testing 2008 Test Accommodations Coordinator
    Profile

30
Assessment Sites
  • Preferred site is in a quiet wing of the high
    school
  • School in session for all students, or
  • School for testing students only
  • Off-site administration
  • Community College
  • ISD/RESA
  • Other public facility
  • Other private facility
  • Each site must be approved by ACT

31
Assessment Facilities
  • Choice of testing rooms for standard time
    administration
  • Uncrowded seating prefer classrooms with 25-30
    examinees
  • Manageable security prefer no more than 100
    examinees in one room
  • Good lighting, comfortable temperature, quiet
    atmosphere

32
Assessment Facilities
  • Adequate writing surfaces
  • No lapboards permitted temporary surfaces
    resting on chair arms or back of chair in front
    must be reviewed and approved by ACT
  • Must accommodate both test booklet and answer
    document

33
Assessment Facilities
  • Seating arrangements (Applies Equally to Desks
    and Tables)
  • Seats must be assigned by testing staff as
    students enter room
  • Minimum of 3 feet apart side-to-side (measured
    shoulder-to-shoulder)
  • Minimum of 3 feet apart front-to-back (measured
    head-to-head)
  • All students must face the same direction,
    directly behind one another

34
Assessment Facilities
  • Freedom from distractions
  • No one not involved in testing may be in the room
  • Uninterrupted testing period required for all
    days of testing
  • No unnecessary noises (bells, public address
    systems, etc. must be turned off)
  • Testing rooms must be separated from regular
    school activities

35
Required MME Personnel
  • Test Supervisor
  • Responsible for all MME assessment activities
  • Responsible for all testing materials
  • Back-up Test Supervisor
  • Responsible to serve if Test Supervisor unable to
    do so
  • Will assist the Test Supervisor
  • Test Accommodations Coordinator
  • Assures that each student requiring
    accommodations applies for them - ACT-approved or
    state-allowed
  • Coordinates all Accommodations Testing for your
    school
  • These personnel needed in each high school
  • Named by September 28

36
Avoiding Conflicts of Interest
  • Test (and Back-up) Test Supervisors have access
    to secure test materials prior to testing.
  • To avoid the appearance of a conflict of
    interest, and to protect relatives (children,
    step-children, grandchildren, nieces, nephews,
    siblings, in-laws, spouses, and persons under
    your guardianship) from allegations of
    impropriety
  • Test (and Backup) Supervisors may not be related
    to any examinee taking the ACT/WorkKeys in
    2007-2008 anywhere in Michigan.
  • Room supervisors and proctors may not assist in a
    room where any relative is being tested

37
Avoiding Conflicts of Interest
  • TACs May not be related to or guardian of any
    examinee participating in MME accommodations
    testing anywhere in Michigan this year. (see list
    of relatives / guardians on prior slide)
  • Testing staff supporting accommodations May not
    be involved in coaching high school athletics or
    college athletics (applicable only if student
    testing with accommodations participates in
    athletics)

38
Other Assessment Personnel
  • Required number of qualified assistants per room
  • 1 room supervisor required for each room,
  • Plus 1 proctor for every 25 examinees in the room
    after the first 25 (i.e., 26-501 51-752
    76-1003)
  • Testing staff may not be
  • Involved in test preparation for commercial gain
    outside of normal teaching responsibilities
  • Enrolled in high school

39
Assessment Administration
  • Test Supervisors and TACs are responsible for
    training the staff that will assist them during
    the testing (e.g., room supervisor, proctors,
    readers)
  • Assessment administration staff will need to
    review procedures at least 30 minutes prior to
    the start of testing.
  • Students assigned seating

40
Assessment Administration
  • No food or drink are permitted in testing room(s)
    this applies to both staff and examinees.
  • NO CELL PHONES IN TESTING ROOM
  • Schedule adjustments will be necessary for
    students with different schedules (e.g., night
    classes)
  • All test sites must test on the designated test
    days with testing as the first activity of the
    morning, starting no later than 9 am.

41
Security
  • Receipt, check-in, and verification of test
    booklets by serial numbers
  • Restricted access at all times from moment of
    receipt to return (documented chain of custody)
  • Answer documents not returned to students after
    test responses are gridded
  • Immediate and complete return of all Day 1
    materials to ACT and all Day 2 and Day 3
    materials to Pearson Educational Measurement as
    outlined in return of materials procedures

42
Security
  • Identification of examinees at check in (personal
    recognition or photo ID)
  • Direct consultation with ACT to handle testing
    irregularities for Day 1
  • Direct consultation with Pearson Educational
    Measurement to handle testing irregularities for
    Day 2 Day 2 or 3
  • Unannounced observation of assessment
    administration in selected schools

43
Exact Timing of the Tests
  • More than one timepiece must be used in each room
    to ensure back-up
  • Time remaining may not be posted
  • All timing instructions must be read verbatim
    from the supervisors manuals

44
Documentation of Test Day Procedures
  • Testing Staff List returned with answer documents
  • Roster, Seating Diagram, Test Book Count Form,
    and Testing Time Verification Form returned for
    each room
  • Testing Irregularity Report Form(s) returned with
    answer documents
  • Scanable - Supervisors Report Form (Day 1) and
    School ID Sheet (Day 2 Day 3) completed
    accurately

45
Training Workshops what to expect, who must
attend
  • Half Day Training Sessions
  • Workshop materials available at each session
  • ONLY for Named Test Staff -- ALL New Test
    Supervisors, Back-up Test Supervisors, and Test
    Accommodations Coordinators are Required to
    Attend. Ideally, testing staff from each school
    will attend the same workshop session.

46
Training Workshops what to expect, who must
attend
  • What will be covered
  • Testing Requirements before, during, and after
    testing
  • Procedures for Day 1, Day 2, and Day 3
  • Ordering materials
  • Returning materials
  • Avoiding the Pitfalls
  • Testing with Accommodations
  • In-school training room supervisors and
    proctors
  • Question and Answers

47
Training Workshops what to expect, who must
attend
  • Arrive Early All Attendees must sign-in
  • THIS TRAINING IS ONLY FOR TS, Backup TS, Test
    Accommodations Coordinators, and District
    Coordinators.
  • A portion of the training will be via video/DVD
    you will have the opportunity to order a copy of
    the video following your training.

48
Training Workshops what to expect, who must
attend
  • If your school staff has not been trained YOUR
    School will NOT be allowed to participate in MME.
  • If you have previously been trained in one of
    last years 12 official workshops, and choose
    not to attend this year, we will send you a
    packet of new materials.

49
Training Dates and Locations
  • Nov 6 Kalamazoo
  • Nov 6 Traverse City
  • Nov 7 Alpena
  • Nov 8 Marquette
  • Nov 8 Mt Pleasant
  • Nov 9 Sault Ste Marie
  • Nov 12- Warren
  • Nov 13 Lansing
  • Nov 14 Grand Rapids
  • Nov 15 Novi
  • Nov 16 - Detroit

50
Following the Training
  • Testing staff must read and be familiar with both
    the Day 1 and Days 2-3 supervisors manuals
    (included with training materials)
  • The Test Supervisor must organize an in-school
    (before test day) completion of all Day 1
    pre-test information sections of the ACT Plus
    Writing and ensure ID labels are correctly
    affixed to each Day 1 answer folder.

51
Following the Training
  • The Test Supervisor must organize a separate
    in-school (before test day) completion of Day 2
    and Day 3 Answer Folder demographic information
    and ensure ID labels are correctly affixed to
    each Day 2 and Day 3 answer folder.
  • A local training session for all staff is
    required before testing (conducted by the Test
    Supervisor at each school). A separate training
    session is required for all staff who will be
    supporting students testing with accommodations
    (conducted by the TAC at each school).
  • Plan ahead!

52
Students testing with accommodations
  • For the MME Day 1, two types of Accommodations
    will be available
  • ACT Approved Accommodations
  • State Allowed Accommodations
  • For Day 2 and Day 3, no approval required, based
    on student IEP. 504 plan, or ELL instruction

53
Training for TACs
  • September 11, 2007 MME Accommodations Training
    Workshop
  • Training video conference from Wayne RESA
    yesterday
  • Posted at www.mistreamnet.com
  • Especially for Test Accommodations Coordinators
    (TAC)
  • Does not replace the required workshops in
    November
  • Principals ensure your TACs view this training

54
After the September 11th TAC Training
  • Review materials on the MME website
    www.michigan.gov/mme
  • MME Accommodations Summary Table, Spring 2008
  • Procedures for Requesting ACT Test Accommodations
    for Day 1 of the Michigan Merit Examination (MME)
    March 2008
  • March 2008 Michigan Merit Examination (MME) Day 1
    Request for ACT-Approved Test Accommodations
  • Application for State Allowed Accommodations
    March 2008 Michigan Merit Examination (MME) Day
    1
  • Test Accommodations Coordinator Header (for 2008
    ACT State Testing)

55
Home School Students
  • Home School students wishing to participate in
    the MME will test at their local public high
    school
  • The home school community has been notified of
    this opportunity
  • Local Public Schools will need to work with
    local home school students wishing to take the
    MME

56
Non-Public School Students
  • Non-Public Schools are encouraged to participate
    in MME
  • Participation Model 1 fully participate in all
    facets of MME to support your students and
    establish your school as an MME test site

57
Non-Public School Students, cont.
  • Participation Model 2 allow your students who
    are interested in taking the MME to test at one
    of 8 auxiliary test sites throughout the state on
    the designated weekday test dates. If any of
    your interested students require accommodations,
    agree to submit the necessary documentation and
    administer the accommodated testing in your
    school on the designated testing dates.
  • Complete the appropriate test site establishment
    and testing staff forms and return to ACT by Sept
    28

58
Questions?
  • Email answers_at_resa.net
  • Fax 734-334-1857

59
MME Day 2 and Day 3 Materials Order
  • Log into the state site
  • www.Michigan.gov/oeaa-secure
  • New users will need to obtain a user ID and
    password from their school district administrator
    of the OEAA secure site.
  • OEAA Secure Site user manual is located on
    OEAA-login screen. Provides step by step
    instruction on how to maneuver through the site.
  • Email mme_at_michigan.gov with any questions or
    concerns with the OEAA site.

60
Select Additional Orders Shipment Tracking
61
Select Profile Tab
62
Profile Tab
  • Verify that the MME Test Supervisor, Back up Test
    Supervisor and Test Accommodation Coordinator
    information is accurate.
  • Changes can NOT be made to this screen.
  • Contact ACT if updates are needed.

63
Enrollment Tab
  • Select MME Test Cycle

64
Select Enrollment Tab
65
Enrollment Tab
  • The Enrollment Screen has links
  • Detail Instructions
  • Enrollment
  • Please read detailed instructions then select the
    enrollment link.

66
Select Enrollment Tab
67
Enrollment Tab
  • Enrollment window Nov 16 to Dec 12, 2007
  • Order materials
  • Quantity Standard Time
  • Quantity Regular Print Extended Time
  • Quantity Accommodated Format Materials

68
Next Steps
  • Obtain a user ID and password for the OEAA secure
    site if you dont currently have one.
  • Validate the MME Test Supervisor, Back Up Test
    Supervisor and Test Accommodations Coordinator
    information is accurate
  • Enrollment window of Nov 16 Dec 12
  • Order Day 2 and Day 3 Materials

69
Questions?
  • Email answers_at_resa.net
  • Fax 734-334-1857

70
Helping Students Prepare for MME
  • Assure that the high schools curriculum is
    aligned to state standards and benchmarks, the
    new high school content expectations, and
    ACT-assessed standards
  • Assure that course content matches course titles
  • Encourage students to enroll in rigorous college
    preparatory classes (or equivalent ones that
    address the same content with the similar rigor)

71
Helping Students Prepare for MME
  • Have students participate in reasonable ACT prep
    activities
  • Use ACT or commercial products to practice taking
    a timed test
  • Become comfortable with the test formats
  • Focus on learning the skills defined in the
    standards and benchmarks and the new High School
    Content Expectations rather than just practicing
    test-taking skills

72
Getting Started Now
  • Review past MME reports/Student Data File
  • What percent of students take recommended college
    core courses?
  • What is the performance of students taking
    college core versus those who did not?
  • What are the trends over time?

73
Getting Started, continued
  • What are the implications of MME results?
  • For counselors - better course-taking advice?
  • For academic departments - improved rigor of
    courses?
  • For districts - More rigorous graduations
    requirements?

74
Key Resources
  • September 11, 2007 - Video conference on MME
    assessment accommodations (DVD/videotape
    available from Wayne RESA videostreamed as well
    http//www.mistreamnet.com, click on 'Archived
    Stream.)

75
More Key Resources
  • September 12, 2007 - Video conference on
    2007-2008 Preliminary MME plans (DVD/videotape
    available from Wayne RESA videostreamed as well
    http//www.mistreamnet.com, click on 'Archived
    Stream.
  • www.michigan.gov/mme - website has considerable
    resources check it periodically

76
Questions?
  • Email answers_at_resa.net
  • Fax 734-334-1857

77
For Questions and Comments
  • Pat King, Analyst MME Administration
    Reporting
  • (517) 335-6780 voice
  • KingP_at_michigan.gov
  • Jim Griffiths, Manager, Assessment Administration
    Reporting
  • (517) 373-4332 voice
  • GriffithsJ_at_michigan.gov
  • Joseph Maritneau, Manager of General Assessment
  • (517) 241-4710 voice
  • MartineauJ_at_michigan.gov
  • Michigan Department of Education
  • Office of Educational Assessment Accountability
  • P.O. Box 30008
  • Lansing, MI 48909
  • www.michigan.gov/mme

78
For Questions and CommentsRegarding
Accommodations
  • Peggy Dutcher (questions regarding accommodations
    for student with disabilities
  • (517) 241-4416 voice
  • DutcherP_at_michigan.gov
  • Phil Chase (questions regarding accommodations
    for English Language Learners (ELL))
  • (517) 335-3967 voice
  • ChaseP2_at_michigan.gov

79
For More Information
  • For more information on MME
  • www.michigan.gov/mme
  • (877) 560-TEST (8378)
  • mme_at_michigan.gov
  • For ACT specific questions
  • ACT State Testing (800) 553-6244 x 2800
  • ACT State Testing Accommodations (800) 553-6244 x
    1788
  • mi.mme_at_act.org
  • For Pearson Educational Measurement
  • (800) 204-4109
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