ANNUAL WORK PLAN

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ANNUAL WORK PLAN BUDGET 2013-14
2
Count of children covered in 2012-13
Types of Schools Enrolment in 2012-13 Beneficiaries in 2012-13
Primary 1417575 1380000 (97.35)
Upper Primary 723464 708995 (98)
Total 2141039 2088995 (97.57)
3
Total count of Primary Institutions and Children
Served Mid Day Meal In The Year 2012-13
Types of Institutions No. of Institutions No. of Children Enrolled
Govt. Primary Schools 4043 1379403
Local Bodies schools 5 840
Govt. Aided Schools 52 26678
Total 4100 1406081
AIE Centers/ Bhatta pathshala 120 3303
NCLP 134 8191
Grand Total 4354 1417575
4
Total count of Upper Primary Institution Served
Mid Day Meal in The Year 2012-13
Type Of Institutions No. of Institutions No. of Children Enrolled
Govt. Middle School 10981 703161
Govt. Aided Schools 131 20303
TOTAL 11112 723464
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Solar Cookers provided by HAREDA in two schools
namely Government, Primary Baharipur and Rajkiya
Madhaymic Vidyalaya Jath Joshi, Sonepat, Cookers
are available in 5 l 8 l capacities.
6
Quantity Of Food Grains-Allocated, Lifted
Utilization for Primary Schools
(Qty in Metric Tonnes)
FOODGRAINS GROSS ALLOCATION (2012 -13) LIFTING (UPTO 31-12-12) UTILIZATION (Up to 31-12-2012)
Primary 35246.37 19316.16 (79.60) 18644.70 (52.89)
Upper Primary 25148.98 14243.73 (71.05) 13800.72 (54.87)
Total 60413.35 33559.89 (75.59) 32445.42 (53.70)
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Total Budgetary allocation for the year 2012-13
(Rs. in Lakhs)
Approved Centre Share Approved State Share Total Expenditure Up to 31-12-2012
20987.39 5800.00 26787.39 17680.22 (66)
8


Budget Allocation Expenditure on cooking cost
upto 31-12-2012
(Rs. In Lakhs)
Class Category Approved budget by GOI Released amount unspent balance upto 31-12-2012 Expenditure (Up to 31-12-12)
Primary 10819.73 7185.95 7607.07 (70.31)
Upper Primary 7771.01 3757.91 5897.25(75.89)
Total 18590.74 10943.86 13504.32(72.64)
Percentage of expenditure against released
amount upto 31-12-12 is 123.39
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Budget allocation Expenditure towards
Honorarium for Cook cum Helper
(Rs. In Lakhs)
Stage Approved by GOI No. of Cooks Working Approved budget by GOI Released unspent budget up to 31-12-12 Expenditure up to 31-12-12
Primary 9357 9441 935.71 488.55 755.28 (80.72)
Upper Primary 28351 20925 2835.10 1928.56 1357.35 (47.88)
Total 37708 30366 3770.81 2417.11 2112.63 (56.03)
Percentage of expenditure against released
amount up to 31-12-12 is 87.40
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BUDGET FOR PRIMARY SCHOOLS
FOR THE YEAR 2012-13
(Rs. In Lac)
COMPONENT Approved Centres Share Approved States share TOTAL Expenditure Up to 31-12-2012
Cost of Food grain 1889.42 0 1889.42 1005.95 (53.24)
Transportation cost 261.83 0 261.83 70.46 (26.91)
M.M.E. 197.32 0 197.32 86.68 (43.93)
Cooking Cost 8109.34 2710.39 10819.73 7607.07 (70.31)
Honorarium to Cooks 701.78 233.93 935.71 755.28 (8072)
Total 11159.69 2944.32 14104.01 9525.44 (67.54)
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BUDGET FOR UPPER PRIMARY SCHOOLS FOR THE YEAR
2012-13
(Rs. In Lakhs)
COMPONENT Approved Centre share Approved State share Total Expenditure Up to 31-12-2012
Cost of Food grains 1327.44 0 1327.44 753.83(56.79)
Transportation Cost 183.93 0 183.93 67.32(36.60)
M.M.E 168.47 0 168.47 70.26(41.70)
Cooking Cost 5721.98 1927.10 7649.08 5849.72(76.48)
Honorarium to Cooks 2126.33 708.78 2835.11 1357.35(47.88)
Total 9528.15 2635.88 12164.03 8098.48 (66.58)
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BUDGET FOR NCLP SCHOOLS FOR THE YEAR 2012-13
(Rs. In Lakhs)
Component Approved Centre share Approved State Share TOTAL EXPENDITURE UPTO 31-12-2013
Cost Of Food Grain 12.45 0 12.45 6.51(52.29)
Transportation cost 1.73 0 1.73 0.87(50.29)
M.M.E 1.20 0 1.20 0.89(74.17)
Cooking Cost 52.65 17.81 70.46 47.53(67.46)
Total 68.03 17.81 86.78 55.80 (64.30)
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Expenditure under Management Monitoring
Evaluation (MME)

• Total Approved Budget under MME- 371.09 Lac

S.No. Particulars Expenditure (Rs. In Lacs) up to 31-12-12
1 Capacity Building of SHGs 0.30
2 Salary of Programme Account Executives 52.47
3 Replacement of cooking utensils 44.52
4 Expenditure at School Level for providing soaps for washing hands. 41.86
5 TA/DA, Office Expenses etc. 0.62
6 Advertisement 18.06
Total 157.83
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MID DAY MEAL SUPPLIED BY ISKCON

• In the Districts namely Faridabad, Gurgaon,
  Palwal (Except Hathin Block), Kurukshetra (except
  Shahabad Babain block) Mid Day Meal is being
  provided through a NGO i.e. ISKCON Relief
  Foundation, New Delhi.
• The State allots them food grains and cooking
  cost is provided as per the norms fixed by Govt.
  of India i.e. Rs. 3.11 per primary student Rs.
  4.65 per upper primary student. In addition to
  this Rs. 1.50 per student is contributed by
  ISKCON towards cooking cost.

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Achievements under Mid Day Meal Scheme in Year
2012-13

• 8360 schools have been provided funds amounting
  Rs.41.86 lakhs for the purchase of soaps for
  washing hands for the students in the year
  2012-13.
• 1259 schools has been provided cooking utensils
  under MDM in the year 2012-13.
• Note Out of Total amount spent of Rs.
  580.74 lakhs, 536.22 was spent from States fund
  and Rs. 44.52 lakhs was spent from Central
  Govt.s fund.

Year No Of Schools Supplied Amount ( Rs. In lakhs)
2011-12 8420 505.2
2012-13 1259 75.54
Total 9679 580.74
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Continued..

• Training to SHGs at block Level.
• Advertisement on the Radio has been aired.
• Monitoring cell at State level with dedicated
  telephone number (0172-6531244) and Email
  address ( mdmhry_at_gmail.com )
• Advertisement also inserted in major newspapers
  with regards to the afore mentioned telephone no.
  and email Address.
• Monitoring cell set up at the District and block
  levels as well.

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Continued.

• Complaint received by way of post
• Total complaints received 81
• Action taken 81
• Complaints/suggestions received via Telephone
  46
• Action taken 46
• Complaints received via E-mail 2
• Action taken 2

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Continued

• Details of Progress achieved in the construction
  of Kitchen cum stores

Allocation up to 2012-13 Allocation up to 2012-13 Allocation up to 2012-13 Allocation up to 2012-13 Completed In Progress Yet to Start Expenditure
Phy. Unit Financial (Rs. In Lakhs) Financial (Rs. In Lakhs) Financial (Rs. In Lakhs) Phy. (Unit) Phy. (Unit) Phy. (Unit) Financial (Rs. In Lakhs)
Phy. Unit Central Share State Share Total Phy. (Unit) Phy. (Unit) Phy. (Unit) Financial (Rs. In Lakhs)
11483 11710.54 3614.82 13325.36 5805 1718 3960 8853.24
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Coverage under School Health Programme
Particulars No of Schools Covered No of Children covered
Health Check- ups 11949 1900458
Distribution of Iron Folic Acid 11949 302494
Distribution of Vitamin A 11949 870
Distribution of Deworming Tablets 11949 48508

• 1022 spectacles has been distributed to children
  in the state.
• Body weight and height of children and levels
  of Haemoglobin in Blood tests was observed to be
  being regularly recorded.
• 3 Problematic cases were immediately referred
  to Public Health Centres for proper medical
  assistance.

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Children to be covered in 2013-14 , based on
average no. of Beneficiaries in 2012-13
Type of School No. of children
Primary NCLP 1380000
Upper Primary 708995
Total 2088995
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Requirement of Budget for the Year 2013-14

Component Centre Share State Share Total requirement for 2013-14
Cost of Food grains 3237.70 0 3237.70
Transportation Cost 444.70 0 444.70
Cooking Cost 13806.55 4607.37 18413.92
Honorarium Cook cum Helper _at_ Rs.1150 per month 2643.37 1409.80 4053.17
MME 362.37 0 362.37
Replacement of Kitchen Devices 545.72 0 545.72
Kitchen cum store 5177.71 1725.90 6903.61
Total 26218.12 7743.07 33961.19

• Note 3822 KITCHEN CUM STORES were approved by
  the Govt. Of India in the year 2012-13 but the
  amount was not released.

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Requirement of Budget for the Year 2013-14
(Primary Stage)
(Rs. In Lakhs)
Component Centre Share State Share Total requirement for 2013-14
Cost of Food grains 1804.67 0 1804.67
Transportation Cost 247.87 0 247.87
Cooking Cost 7700.55 2577.87 10278.42
Honorarium Cook cum Helper _at_ Rs.1150 per month 1026.15 547.28 1573.43
MME 194.02 0 194.02
Total 10973.26 3125.15 14098.41
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Requirement of Budget for the Year 2013-14 (Upper
Primary Stage)
Rs. in Lakhs
Component Centre Share State Share Total requirement for 2013-14
Cost of Food grains 1414.04 0 1414.04
Transportation Cost 194.22 0 194.22
Cooking Cost 6025.11 2002.61 8027.72
Honorarium Cook cum Helper _at_ Rs. 1150 per month 1617.22 862.52 2479.74
MME 166.51 0 166.51
Total 9417.10 2865.13 12282.23
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Requirement of Budget for the Year 2013-14 for
(National Child Labour Project Schools(NCLP)
(Rs. in Lakhs)
Component Centre Share State Share Total requirement for 2013-14
Cost of Food grains 18.99 0 18.99
Transportation Cost 2.61 0 2.61
Cooking Cost 80.89 26.89 107.78
MME 1.84 0 1.84
Total 104.33 26.89 131.22
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Proposal for MME 2013-14
Particulars Amount required (Rs. In Lacs)
Salary for Programming Executive (42_at_Rs.12000 per month) 60.48
Salary for Account Executive (162_at_Rs.10000 per month) 194.40
TA/DA of Executives/Telephone Broad band 63.00
Training to SHG 65.00
Soap for school_at_1 soap for 20 children per month Rs. 10 per soap 100.00
Office Expenses 5.00
Radio Add (_at_ Rs. 10000 per month) 2.00
MDM Logo with recipes on wall of schools. 539.92
Total 1029.80
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Total requirement of Budget for 2013-14
(Rs. in Lakhs) (Rs. in Lakhs) (Rs. in Lakhs)
Centers Share States Share Total
26218.12 7743.07 33961.19
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• INNOVATION OF SELF HELP GROUP(SHG) AT JAHERA (
  AMBALA)

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READY RECKONER FOR MID DAY MEAL PRIMARY AND
UPPER PRIMARY

• The Department has prepared a ready reckoner for
  calculating the cost of various
  components/ingredients in the mid day meal for
  simplification and to maintain the accuracy of
  various components and also to reduce the burden
  of calculation upon the teachers and other
  officials thus save their time.

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Procedure for Calculation

• How to Use Ready Reckoner
• Ready reckoner provides ingredient wise accurate
  values by multiplying the number of students with
  quantity of cereals or ingredients used for
  cooking a mid day meal.
• For example if there are 104 students present on
  a particular date and vegetable rice is to be
  prepared, then the ingredients as per recipe
  are-
•  Contd. On next slide

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Procedure for Calculation, Continued

• So the MDM In charge would have to look for 5,
  10, 50 and 100 column in 104 row to get the
  quantity of ingredients used as 520, 1040, 5020
  and 10400 (all values in grams), as shown in the
  table below.

• Vegetable Rice
• Rice 100 grams
• Groundnuts 10 grams
• Potato 50 grams
• Ghee 5 grams
• Salt As per taste
•  
•  

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A Kitchen displaying recipe board with MDM logo
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Mid Day Meal Scheme
Action taken on the report of 4th Joint Review
Mission Haryana
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ISSUES RAISED BY JOINT REVIEW MISSION 2013-14

• ISSUE 1 NO CLARITY ABOUT THE HEADS OF FUNDS
• Action taken
• The Department of Elementary Education (DEE) has
  issued guidelines/instructions for the purpose of
  release of funds under the required accounting
  heads along with its norms so that functionaries
  at district and school level have clarity about
  the usage of funds.

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ISSUE 2 IRREGULARITY IN SUPPLY OF FOOD GRAINS
BY HAFED

• Action taken
• In the State level Steering -cum -Monitoring
  meeting held on 11.04.2013, HAFED (which has been
  handling lifting and supply of food grains from
  Food Corporation of India(FCI) godowns since
  1.04.2012) has been directed to ensure the timely
  supply of food grains to the schools. This agency
  will also monitor report supply of food grains
  on a monthly basis at the Headquarters (HQ) level
  and the agency will also participate in
  co-ordinated meetings to be held twice in a month
  under the Chairmanship of Director General
  Elementary Education(DGEE) for effective supply
  of food grains to the schools.

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ISSUE 3 NO MECHANISM FOR GETTING INFORMATION
ON UTILIZATION OF FUNDS AND FOOD GRAINS

• Clarification
• The teacher in charge of MDM program maintains
  the day to day record of the program. There are
  two registers which are being maintained at the
  school level, one register is for the maintenance
  of funds (Cash Book) and the other for
  maintenance of utilization of food grains. The
  department has also recruited account executives
  and program executives at block, district and
  headquarter level. They have been entrusted the
  responsibility to visit 30 schools in a month and
  get telephonic information of 10 schools on a
  daily basis.
• Action taken
• The Account and Program Executives in charge have
  been instructed to get information on the
  utilization of vital components like food grains
  and cooking cost and report to the Directorate
  immediately when the advance stock of food grains
  available is not expected to last for at least 10
  days. At the HQ level, weekly progress regarding
  utilization of funds and food grains will also be
  monitored. The separate MDM cell will also be
  strengthened by the recruitment of officials
  from relevant fields on contract ual basis.

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ISSUE 4 KITCHEN CUM STORES CONTRUCTED BUT NOT
IN USE IN KURUKSHETRA

• Clarification
• In Thanesar, Ladwa and Pehowa falling under
  KURUKSHETRA district, the mid day meal is
  supplied by ISCKON though their centralized
  kitchen. Therefore, the kitchen cum stores which
  were constructed much before ISCKONs services
  were taken by the Directorate of Elementary
  education for its schools, are not currently in
  use.

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ISSUE 5 FAULTY DESIGN OF KITCHEN CUM STORES
CONTRUCTED IN KAITHAL

• Action taken 
• Sarv Shiksha Abhiyan (SSA) has been directed in
  the state level steering cum monitoring committee
  to modify the constructed kitchens for the
  provisions of smokeless chulha and for proper
  placement of utensils and kitchen devices.

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ISSUE 6 MENU IS NOT AS PER THE NUTRITIONAL
NORMS OF MDMS

• Action taken
• A committee has been constituted to review the
  menu. In this committee, a representative of food
  and nutrition board, Government of India, a
  dietician and a nutritionist, nodal officer of
  monitoring institution of KUK and associate
  professor of home science college have been
  invited to review the menu as per nutritional
  norms of MDMS.

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ISSUE 7 LESS INCLUSION OF GREEN LEAFY
VEGETABLES IN MENU

• Action taken Actionable mentioned for Issue
  number 6 shall hold good for this particular
  point as well.
• ISSUE 8 LESS QUANTITY OF MEAL PROVIDED BY
  ISKCON
• Action taken
• Instructions have been issued to ISKCON to
  provide MDM in the schools as per actual number
  of children so that children could not get less
  quantity of meal

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Mid Day Meal Scheme
Monitoring Unanswered Questions
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Monitoring Unanswered Questions

• What are the monitoring structures? Who in the
  department is supposed to monitor what?
• What are the Terms of Reference?
• How frequently is monitoring to be done?
• Are reports prepared after each visit? What is
  the format of the reports? Who maintains the
  reports?
• Is there a record maintained at the school? Are
  there Inspection registers?
• What funds have been allocated for Monitoring?
• How are the State, District and Block Monitoring
  Committees functioning?
• Less inclusion of green leafy vegetables in menu.
  
• Less quantity of meal provided by ISKCON.

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Action taken by the Department

• To make the MDM more effective, it is proposed to
  establish a separate Cell/branch at the
  directorate level, district levels, block levels
  and school levels by appointing experienced
  officials/officers on contact basis. Their work
  and responsibilities will be fixed for monitoring
  and to redress the grievances of the general
  public and to impart training to SMC members,
  cooks in-service training for teachers engaged
  in MDMS. Inspection Performas will be prepared
  exclusively for MDM in which all norms of MDM,
  allocation of funds and their utilization, proper
  maintenance of records, quality and quantity of
  food grains, number of children served mid day
  meal, cooking cost, honorarium to cooks,
  availability of ingredients, problems faced by
  the staff of MDMS and all other related issues
  will be incorporated in this Performa for
  effective monitoring of the MDM.
• Convergence with Health Department is being
  strengthened for distribution of IFA tablets,
  Vitamin-A dosage and de-worming tablets. For this
  purpose an officer will be assigned required
  duties/responsibility.

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Action Taken Continued

• In the state level steering cum monitoring
  committee, it has been decided that all IAS/HCS
  officers will conduct random checks. It has been
  further decided that the DC will also monitor the
  MDMS at block and school level. Thereafter, a
  monthly report will also be prepared for all
  districts at State Head Quarters to guide and to
  rectify the discrepancies.
• Instructions has been issued to all the
  district elementary education officers for
• 1. To display the Mid Day Meal Scheme(MDMS) logo
  and its entitlement in the school premises.
• 2. To display the menu of MDMS.
• 3. Instructions have already been issued on
  10-09-2012 to provide MDM to the children of NCLP
  school as per guidelines of Programme Approval
  Board(PAB) i.e. for 311 days.

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Action taken on the recommendations

• Setting up of a Mid Day meal authority headed by
  a Director level officer.
• It is submitted that by setting up of a separate
  authority/society would adversely effect the
  working of MDM because this authority or society
  will have no direct control over the
  administrative other control over the schools.
  However it is proposed that a separate cell for
  MDM shall be established under the administrative
  control of Director General Elementary Education
  Haryana. This will strengthen the administrative
  structure and monitoring. For inspection
  purposes, experienced officials /officers need to
  be inducted to control the funds to maintain
  proper funds accounts at the field level Head
  Quarters level.
• The recommendations of regarding the engagement
  of persons on contract basis from relevant fields
  for filling of the vacant posts is also being
  taken up on top priority basis.

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PUBLICITY

• The instructions regarding the rights
  entitlement and display of daily menu and MDMS
  logo have already been issued to all the schools.
• Apart from this, radio jingles is being aired on
  BIG FM 92.7 and Radio Mantra 91.9 FM, OYE 104.8
  FM twice a day and these decisions has also been
  appreciated by the GOI vide letter no.
  11-1/2012-EE-6 (MDM 3-1) dated 27-04-2012.
• Grievance Cell No. 0172-6531244 of MDM at H.Q has
  been published in the leading newspapers of the
  state.

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General Recommendations

• UNICEF Global Hand Washing Day Improved
  hygienic practices through education in terms of
  hand-washing, safe drinking water etc will be
  adhered to.
• On both Teachers Day and Childrens day mid day
  meal based on a special menu other than the
  regular menu is also under consideration.

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