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Workplace Inspection and Reporting Training OHS Workplace Inspections can be also known as: Safety Inspection Risk Identification OHS Workplace Assessment Hazard ... – PowerPoint PPT presentation

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Title: Workplace

Workplace Inspection and Reporting Training
  • OHS Workplace Inspections can be also known as
  • Safety Inspection
  • Risk Identification
  • OHS Workplace Assessment
  • Hazard Identification
  • In the end, the terms above are all referring to
    the same general process. That is, an OHS
    workplace inspection is a systematic approach
    that, through visual inspection, looks to
    identify areas of the physical work environment
    or our work practices that have the potential to
    cause harm to ourselves or others.

  • Sources of Workplace Hazards
  • A hazard is anything that has the potential to
    cause harm. There are a number of potential
    sources of harm in our workplaces, for example
  • The equipment we use
  • The substances we use, handle or store
  • The work systems we adopt
  • Generally, hazard sources can be divided into 6
    main categories
  • Physical
  • Chemical
  • Ergonomic
  • During the inspection, consider if any of these
    categories of hazard are present

4. Radiation 5. Psychological 6. Biological
  • Purpose of a Workplace Inspection
  • To identify, eliminate or control hazards in the
  • To identify and manage occupational health issues
    in the workplace.
  • To identify and manage work activities that could
    result in an accident or illness.
  • Monitor new equipment or processes.
  • Promote a positive health and safety environment.
  • Create open communication.

  • Tools for Workplace Inspection
  • Checklists, Proforma, Guidance Notes.
  • Regulations, Standards and Codes of Practice,
  • Safety Notices, Alerts, Bulletins or Advice.
  • Standard Operating Procedures.
  • Accident Statistics or Data, Accident
    Investigation Details, Sick Leave Trends etc.
  • Camera.

  • Planning Your Inspection
  • Determine the extent of the area to be surveyed.
  • Determine the number of people to be involved in
    the inspection. Generally about three people (or
    perhaps include your HSR).
  • View and assess applicable Regulations and
  • View previous inspection reports and data if
  • Use general checklist for initial survey, then
    develop your own for future surveys.

  • Using the Checklist
  • Focus on hazards.
  • Items are either acceptable or NOT.
  • Note location of deficiencies in comments
  • Elaborate on concerns in the comments field.
  • Do not aim to find faults.
  • Look for indications of unsafe work practices.
  • A follow-up may then be required for a close look
    at the task, whilst it is being undertaken.

  • Using the Action Sheet
  • Transfer A (Action Required) items from
    checklist to the Action Sheet.
  • Assign level of priority for actioning (S, P1-5
    or ER).
  • Determine what action(s) is required to reduce
    the risk of the identified hazard.
  • Each problem may have more than one action.
  • Dont forget to list administrative actions, such
    as SOPs and training.
  • Ensure assignment of resolution to appropriate
    staff, with target and review dates.

  • Using the Action Sheet
  • Keep track of progress, and update sheet.
  • Sign off on completed items.
  • Retain the Workplace inspection reports
    (consisting of completed Checklists and Action
    Sheets) locally as evidence of compliance with
    workplace inspection requirements and for audit
  • Dont forget, the workplace inspection process
    and related reports form a part of our
    legislative requirements for risk management.