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FTE SELF-REVIEW 2007-2008 SECONDARY SCHOOLS

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Title: FTE SELF-REVIEW 2007-2008 SECONDARY SCHOOLS


1
FTE SELF-REVIEW 2007-2008SECONDARY SCHOOLS
  • Attendance Services
  • Ms. Mary Lee Snipes
  • Administrative Director
  • Ms. Yvette Senior-Stewart
  • Coordinator

2
FTE SELF-REVIEW 2007-08
  • Survey Dates
  • Review Areas
  • Department Checklists
  • Guidelines to conduct an FTE Self-Review
  • Student Record Review
  • FTE Report
  • 2007-08 Self Review
  • Summary Memorandum

3
Survey Dates
  • 07-08 Survey 2
  • October 8 12, 2007
  • Attendance Eligibility Window 9/28 -
    10/12/07
  • 07-08 Survey 3
  • February 4 8, 2008
  • Attendance Eligibility Window 1/24 - 2/8/08

4
REVIEW AREAS
  • Self-Review will include the following areas
  • FTE Materials
  • Attendance
  • Teachers Certification
  • Special Education (SPED)
  • English Language Learners (ELL)
  • Vocational On-The-Job Training

5
FTE MATERIALS CHECKLIST
6
FTE MATERIALS CHECKLIST
  • Final FTE Report(s)
  • Verification of Earned FTE
  • (Balanced with the School Funding Certification
    signed and dated by the principal)
  • School Funding Certifications
  • (Balanced with Verification of Earned FTE signed
    and Dated by the principal)
  • ESOL Techniques Roster
  • (Verified, signed and dated by teachers)

7
ATTENDANCE CHECKLIST
8
ATTENDANCE CHECKLIST
  • Review attendance data during the eleven day
    window period for both surveys.
  • Eleven Day Eligibility Windows
  • October Survey 9/28/07 - 10/12/07
  • February Survey 1/24/08 - 2/8/08
  • Students are eligible to receive funding, if in
    membership one day during the eleven day window,
    if not withdrawn prior to the survey week.

9
ATTENDANCE CHECKLIST
  • Compare Teachers Official Daily School
    Attendance (ODSA), Daily Reason and ISIS
    attendance database for accurate reporting.
  • Daily Attendance Bulletins
  • Substitute Rosters signed and dated by person who
    takes attendance
  • Principals Report on Attendance

10
ATTENDANCE WORKSHEET
OK
X
11
ATTENDANCE RESOURCES
  • Attendance Review Form
  • http//attendanceservices.dadeschools.net/fte.asp
  • Student Attendance Reporting Procedures Grades
    Pk-12 Handbook 2007-08
  • http//enhandbooks.dadeschools.net/policies/89.pd
    f

12
ATTENDANCE RESOURCES
  • Electronic Gradebook
  • http//gradebooksupport.dadeschools.net/gradebookM
    anager.asp
  • http//gradebooksupport.dadeschools.net/videos.asp

13
COMMON ATTENDANCE FINDINGS
  • Student funded for the survey, but did not meet
    attendance eligibility (i.e., DNE, withdrawn
    prior to survey)

14
TEACHER CERTIFICATION
15
TEACHERS CERTIFICATION CHECKLIST
  • Verify all teachers are certified in their
    assigned subject areas.
  • Copy of state license for the following
    positions
  • Audiologist (either certificated or licensure)
  • Physical Therapist
  • Speech and language Pathologist (either
    certificated or licensure)
  • Occupational Therapist

16
TEACHERS CERTIFICATION CHECKLIST
  • Statement of Eligibility in the assigned subject
    area
  • Review META requirements to ensure coursework is
    completed within the required timelines.
  • Documentation (College transcripts or completed
    in-services) of required coursework for in-field
    designation
  • Language Proficiency Test

17
TEACHERS CERTIFICATION CHECKLIST
  • Out-of-Field teaching assignments must be
    approved by the board by submitting one of the
    following waiver forms
  • FM-5783 (ESOL) Agreement
  • FM-5784 Agreement for teachers Accepting
    Out-of-Field Assignments

18
MASTER SCHEDULE EDIT REPORT
Verify each teacher is certified in their
assigned subject area
Each line identifies a program (i.e. 300
Vocational, 130 ESOL, etc.)
19
CERTIFICATION RESOURCES
  • Florida Course Code Directory and Instructional
    Personnel Assignments
  • http//www.firn.educ/doe/curriculum/pdf/ccddatabas
    efile.pds
  • Procedures for Monitoring Teachers Certification
  • http//enhandbooks.dadeschooslnet/policies/69/inde
    x.htm
  • For additional information, please contact Ms.
    Charlene Burks at cburks_at_dadeschools.net

20
COMMON CERTIFICATION FINDINGS
  • Out-of-Field teacher did not have a board
    approved waiver.
  • Parent did not receive teacher out-of-field
    letter
  • Missing copies of teachers certification and
    therapists licenses.

21
SPECIAL EDUCATION (SPED)CHECKLIST
22
SPECIAL EDUCATION (SPED) CHECKLIST
  • Notification of Meeting FM-4851
  • Individual Educational Plan (IEP) FM-4953
  • Matrix of Services FM-5582
  • The Informed Notice of Proposal or Refusal to
    Change Evaluation Identification, Educational
    Placement, or Free Appropriate Public Education
    (FAPE), FM-4877

23
DIVISION OF SPECIAL EDUCATION (SPED) STANDARDS
RECORD REVIEW FM-7069
24
SPED FORMS AND CHECKLIST
  • Policies and Procedures for SPED Addendum 2007-08
    10/2007
  • http//ehandbooks.dadeschools.net/policies/177.pd
    s
  • SPED FORMS
  • http//ese.dadeschools.netformpg.htmmatix

25
SPED FORMS AND CHECKLIST
  • Matrix of Services Handbook, 2004 Revised
    Edition, Florida Department of Education
  • Matrix of Services Form
  • http//forms.dadeschools.net/webpdf/5582.pdf

26
Common SPED (ESE) Finding
  • Missing documents (IEP, Notification of Meetings
    form, Matrix of Services form, etc.)
  • Incomplete documents (Missing signatures, Dates,
    Demographics, General Information, etc.)
  • Student funded on an incorrect FTE Domain Rating
    line number (111, 112, 113, 254, and 255)

27
Common SPED (ESE) Finding
  • Matrix of Services was incomplete, missing or
    added incorrectly.

28
ADVANCED ACADEMIC(GIFTED)
29
ADVANCE ACADEMICS CHECKLIST
  • Notification of Meeting FM-4851
  • Gifted Student Educational Plan (EP) FM-6329
  • Gifted Student Educational General Educational
    Teachers Statement FM-6865

30
GIFTEDSECONDARY PRE-AUDIT CHECKLIST
  • The checklist is accessible on the Advanced
    Academic website
  • http//advanceadcademicprograms.daadeschools.net

31
COMMON ADVANCEDACADEMICS FINDINGS
  • Missing documents (EP, Notification of Meetings
    form, General Education Teachers Statement, etc.)
  • Incomplete documents (Missing signatures, Dates,
    Demographics, General Information, etc.)

32
ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)
33
English Speakers of Other Languages (ESOL)
  • Home Language Survey FM-5196
  • Parent/Guardian Notification Letter
  • Elementary FM-6576
  • Secondary FM-6577
  • Individual Student LEP Plan
  • Elementary FM-4649
  • Secondary FM-4650

34
English Speakers of Other Languages (ESOL)
  • Copy of students schedule
  • Testing instrument

35
END OF YEAR BILINGUAL PROCEDURES CHECKLIST
SECONDARY SCHOOLS
  • http//bilingual.dadeschools.net
  • Click the document link to access the page

36
ESOL CHECKLIST AND RESOURCES
  • ELL website from the DOE
  • http//bilingual.dadeschools.net/bewl/pdfs/ellink
    s.pdf
  • District LEP Plan
  • ESOL - New Codes Presentation
  • Individual Student LEP Student Plans
  • Meta Training Requirement
  • WLEP
  • http//bilingual.dadeschools.net/bewl/documents.a
    sp

37
COMMON ELL FINDINGS
  • Missing documents (Home Language Survey Form,
    Notification Letter Parents, LEP Plan)
  • Incomplete documents (Missing dates, signatures,
    Tests, LEP Committee information, LEP Plan)

38
STUDENT RECORD REVIEW
  • Compare the reported information from your FTE
    report listed in the Special Program, ESOL
    Rosters, and OJT student listing with students
    documents.

39
STUDENT RECORD REVIEW
  • Submit DECO amendments for corrective
    transmission to Attendance Services - 9028.

40
SECONDARY FTE SPECIAL PROGRAM ROSTER
41
FUNDED STUDENTS ESE LISTING
Verify students program Line
What is the issue?
42
(No Transcript)
43
FTE ESOL PROGRAM ROSTER
44
What is the issue here?
Ensure students are eligible for the ESOL program
and receive the correct services and hours
45
ON-THE-JOB TRAING PROGRAM
46
ON-THE-JOB TRAINING CHECKLIST
  • Job Training Attendance Record FM- 5248
  • Job Search Record Log FM-5888
  • Job Training Attendance Record Receipt FM-5889
  • OJT Teachers Class Roster

47
MASTER SCHEDULE EDIT REPORT
OJT student samples are selected from seq/sec
class list
48
ON-THE-JOB TRAINING RESOURCES AND CHECKLISTS
  • Cooperative Education Teachers handbook and
    review forms are accessible at the following
    link
  • http//markndiv.dadeschools.net

49
COMMON ON-THE-JOB TRAINING FINDINGS
  • Missing OJT time cards
  • Incomplete OJT time cards
  • OJT time cards not signed by either student,
    employer, or teacher
  • Missing Job Search Record Log
  • Student not employed
  • Work hours were less than 15 hours per week

50
FTE REPORT AND REVIEW AREAS
  • All findings from your FTE Self-Review must be
    immediately corrected.
  • As appropriate, DECO adjustment must be submitted
    to attendance Services - 9028

51
DECO/ATTENDANCE FORMS
  • Student DECO Amendment Form (FM-5502)
  • Student DECO Amendment Special Program (ESE,
    ESOL, Vocational) FM-7191
  • Teachers Course DECO Amendment (FM-5503)
  • Teachers Course DECO Out-of-Field Amendment
    (FM-5673)
  • These forms are available on the internet at
    Http//attendanceservices.dadeschools.net/fte.asp

52
DECO/ATTENDANCE FORM
  • Attendance Correction Form (FM-5556)
  • This form is available on the internet at
    Http//attendanceservices.dadeschools.net/fte.asp

53
FTE SELF REVIEWFINDINGS AND DUE DATES
  • Compile the results from your FTE Self Review and
    submit findings on the form accessible on the FTE
    website by the required date
  • http//attendanceservices.dadeschools.net/fte.asp

54
SUMMARY OF FINDING MEMORANDUM
55
FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND
DUE DATES
Meeting Dates Self Review Memo Due Date
Mon., May 5, 08 Tues., May 13, 08
Tues., May 6, 08 Wed., May 14, 08
Wed., May 7, 08 Thurs., May 15, 08
Thurs., May 8, 08 Fri., May 16, 08
Mon., May 12, 08 Wed., May 21, 08
Tues., May 13, 08 Thurs., May 22, 08
Wed., May 14, 08 Fri., May 23, 08
56
FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND
DUE DATES
Meeting Dates Self Review Memo Due Date
Thurs., May 15, 08 Tues., May 27, 08
Mon., May 19, 08 Thurs., May 29, 08
Tues., May 20, 08 Fri., May 30, 08
57
ATTENDANCE SERVICES
  • Additional information can be obtained from the
    Division of Attendance Services, FTE office.
    Below are contact numbers to address your
    questions and concerns.
  • Ms. Mary Lee Snipes,
  • Administrative Director (305) 883-5323
  • Ms. Yvette Senior-Stewart,
  • Coordinator
  • FTE Specialists (305) 883-5648
  • Ms. Cynthia Johnson Ext. 2406
  • Ms. Betsy Nadal-McCray Ext. 2402
  • Ms. Pamela Sturrup Ext. 2405
  • Ms. Mariana Vega Ext. 2401
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