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Automated Examination Management System for Community Colleges

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Automated Examination Management System for Community Colleges National Centre for Innovations in Distance Education Indira Gandhi National Open University – PowerPoint PPT presentation

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Title: Automated Examination Management System for Community Colleges


1
Automated Examination Management System for
Community Colleges
  • National Centre for Innovations in Distance
    Education
  • Indira Gandhi National Open University

2
Existing Situation
  • Presently Automated Admission Management System
    for Community Colleges is operational
  • Admission data from Several Community Colleges
    received online
  • Now data is in one structure
  • No problem of merging the data
  • Data received for approved courses/programmes
    only
  • No data without programme/Course Codes

3
Now
  • Automated Examination Management System for
    Community Colleges
  • part of
  • Automated Admission and Examination Data
    Management System for Community Colleges

4
Automated Examination Management System for
Community Colleges
  • Community College Module
  • Community College Unit Module
  • Students Module

5
Community College Module
  • Online Registration for Exam
  • List of Students Appearing in Exam
  • Downloading Data
  • Printing Different Reports- programme/course wise
  • Print Hall Tickets for Students- individual /all
  • Print Attendance List
  • Online Attendance on the Day of Exam

6
Community College Module
  • Provision for Making Entry of Marks Distribution
    for Internal- 40 (Attendance, Theory, Practical,
    and Project) and Term End Exam- 60 (Theory,
    Practical, Project and Viva)
  • Online Posting of Awards/Marks
  • Check the Result for Any discrepancy
  • Print Result- Individual as well as Consolidated

7
Community College Unit Module
  • Verification and Confirmation of Exam Data
  • Checking the Status of Students Appeared in Exam
  • Printing List of Students Appeared in Exam at
    Different CCs
  • Processing the Result
  • Printing Marksheets and Certificates

8
Students Module
  • Check Status of Registration for Exam
  • Online Printing of Hall Ticket
  • Check Result
  • Print Provisional Marksheet

9
Features
  • Web Based Authorized access to the Users
  • Each User is given separate User ID and Password
  • Password can be changed by the User
  • Centralized data base Accessible to Authorized
    Users
  • No possibility of duplicate data entry
  • Data can be updated/edited/deleted by the
    authorized Community College

10
Features
  • No need to Fill up Entire Data- only Enrollment
    No. is Required
  • Inbuilt Authenticity of the Student
  • No possibility of editing after confirmation of
    Data by the CCU
  • Data can be downloaded in MS Access
  • No CC can view or download the data of others
  • CCU can view and download data of all

11
Benefits
  • Reduced cost in database development management
  • Distributed data entry system that saves time
    efforts
  • Performs real time data capture
  • Entire data at one place i.e. centralized
    database with Authorized Access to Users
  • Implementing a Standard method of work flow
  • No Possibility of double entry
  • Inbuilt Check to Ensure Authenticity of Student
  • Enables Generation of reports by multiple users
    i.e. CCU, CCs, SED and SRD

12
Authorized Community College enters user ID
Password
13
Clicks on Selected Application
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  • Student can
  • Check status of Admission
  • Print Confirmation letter

27
  • Thanks
  • Your Suggestions Please
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