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Title: Online Training


1
Expenditure Review
  • Online Training
  • for Georgia State University

2
About this Online Training
  • You may progress through the presentation by
    using the mouse to click on the NEXT button.
  • All Definitions, Forms and Spectrum Report
    Instructions may be obtained from Web site
    http//www.gsu.edu/spectrum/.
  • To EXIT the training at any time, press ESC.

3
About this Online Training
  • Throughout this online training are links to
    written documents that may be shown as either
  • an icon or a hyperlink

Expenditure Document
Click here to view Document
NOTE EXITING the secondary document will return
you to this training
4
Introduction And Overview
5
Introduction
What is an Expenditure Review?
Expenditure Review is a review conducted
after the close of the month to ensure that
expenditures were authorized and posted.
6
Introduction
Why do an Expenditure Review?
Routinely performing an Expenditure Review is
part of good Internal Controls.
???IMPORTANT NOTE ??? This training provides
GUIDELINES that, if followed, result in
satisfactory levels of compliance. Vice
Presidents and Deans determine what the actual
practices will be in their areas and may opt to
adopt some or all of what is recommended in this
training.
7
Introduction
Why do an Expenditure Review?
Routinely performing an Expenditure Review is
part of Good Accounting Practices.
  • ???IMPORTANT NOTE ???
  • If you see this symbol,
  • the action is HIGHLY RECOMMENDED

Highly Recommended
8
Introduction
Why do an Expenditure Review?
The Expenditure Review Process was initiated in
response to a Presidential Internal Control Memo
addressed to the Vice Presidents and Deans, dated
March 3, 2005 The relevant section is 1.
Review of Expenditures.
Click here to review the document. Exit to
return to this training.
9
Learning Objectives
Introduction
  • By completing this training, you will
    understand
  • the Steps to perform an Expenditure Review
  • Who is responsible for each part of the
    Expenditure Review

10
OVERVIEW
Introduction
  • There are brief quizzes interspersed between and
    within the sections
  • PART I
  • Section 1 Process Overview
  • Section 2 Roles and Responsibilities
  • Section 3 Job Descriptions
  • PART II
  • Section 4 Navigating the Reports
  • Section 5 Expenditure Review - Concepts
  • Section 6 Expenditure Review Applied
    (How-to)
  • Section 7 Other Spectrum Reports
  • Section 8 Resources/ References

11
Part 1
12
Expenditure Review Process The BIG Picture
Overview
13
The BIG Picture Overview of the Expenditure
Review Process
Close of Month
Discussed in this section
Certification of Review
End
14
Expenditure Review Process The BIG Picture
Process Overview
  • Trigger
  • At the close of each month, a GroupWise email
    is sent to all authorized Spectrum users as a
    signal to begin the Expenditure Review Process.
  • Exception If you are not on GroupWise,
  • you can find the month end date at
    http//www.gsu.edu/spectrum/

15
Expenditure Review Process The BIG Picture
Process Overview Review of Expenditures
  • An inspection of expenditure details that takes
    place monthly including
  • personal services (payroll) expenditures
  • non-personal services (supplies, equipment,
    travel, etc.) expenditures
  • all fund types including sponsored research

16
Expenditure Review Process The BIG Picture
Process Overview Review of Expenditures
  • Ideally, each VP/Dean will determine the
    intensity of review performed in their areas.
  • The intensity may range from
  • an overview with attention given to those items
    appearing out-of-the-ordinary (recommended) to
  • a detailed review of a random sampling of
    expenditures to
  • a detailed review of all expenditures.

17
Expenditure Review Process The BIG Picture
Process Overview Certification of Review
Highly Recommended
  • Certification of the review simply means that
    there is a monitoring system in place that
    involves Reviewers attesting to the fact that the
    expenditure review was performed.

18
Expenditure Review Process The BIG Picture
Process Overview Certification of Review
Highly Recommended
  • It is recommended that the certification be
    written.
  • Certification documentation may be
  • a standardized form,
  • an email or
  • other notation as prescribed by your VP/Dean

19
Expenditure Review Process The BIG Picture
Process Overview Certification of Review
Highly Recommended
  • This suggested monitoring system involves
    reviewers attesting, in writing, that the
    Expenditure Review was performed.
  • Certification documentation should include
  • Name of person completing the review
  • Date review was performed
  • Speedtype(s) reviewed
  • (NOTE Ensure ALL applicable speedtypes
    are included.)

20
Expenditure Review Process The BIG Picture
Sample Certification Form

Highly Recommended
Click here to download this Document. NOTE Exit
secondary application by clicking on top X to
return to this training
21
Expenditure Review Process The BIG Picture
Process Overview
  • Expenditure Review
  • Summary
  • Units should
  • Certify performance of their Expenditure Review
  • Follow the documentation format/process
    prescribed by their VP/Dean.
  • Retain documentation for 24 months.

22
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
23
Expenditure Review Process The BIG Picture
  • The Trigger to begin the Expenditure Review is.
  • The last day of the current calendar month
  • The 5th day of the new calendar month
  • C. The last day of each fiscal quarter
  • D. When you get an email telling you that the
    previous month has been closed
  • What item does not need to be included
  • in the Expenditure Review Certification
    Documentation?
  • Date
  • Name of VP/Dean
  • Speedtypes that were reviewed
  • Name of Reviewer

A
B
C
D
A
B
C
D
24
Expenditure Review Process The BIG Picture
  • Documents should be retained for .
  • a. 24 months
  • b. Until completion of the following months
    review
  • 6 months
  • None of the above
  • 4. The units are free to use whatever format is
    approved by their VP/Dean to certify their
    review.
  • True
  • False

A
B
C
D
A
B
25
Key People in the Expenditure Review Process
Roles and Responsibilities
26
Key People in the Expenditure Review Process
  • There are three Roles involved in the
    Expenditure Review Process
  • The Initiator
  • The Approver
  • The Reviewer

27
Key People in the Expenditure Review Process
Roles and Responsibilities
Initiator prepares a transaction for
approval either in Spectrum or hardcopy
28
Key People in the Expenditure Review Process
Roles and Responsibilities
Approver approves financial transactions in
Spectrum or hardcopy. Approval means being able
to affirm the business integrity of
the transaction.
29
Key People in the Expenditure Review Process
Roles and Responsibilities
  • Approver
  • Under the SPECTRUM system restrictions, the
    Approver
  • May NOT initiate and approve the same transaction
  • May NOT allow others to sign Approver's name or
    use Approvers Spectrum password to approve
    transactions

30
Key People in the Expenditure Review Process
Roles and Responsibilities
Reviewer reviews financial transactions after
they have posted to Spectrum to ensure
appropriate use of funds.
31
Key People in the Expenditure Review Process
Roles and Responsibilities
Reviewer To ensure segregation of duties, a
Reviewer may also serve as Initiator OR
Approver but ONLY one or the other.
32
Your Speedtype
Key People in the Expenditure Review Process
000C45678
ABC1234
  • Roles assignments are based upon speedtype, thus
    your role can vary with speedtype.
  • For example For speedtype 0001,you may be
    assigned as the Initiator and at the same time,
    for speedtype 0004 you may be assigned as the
    Approver.
  • Each speedtype has a single reviewer, but a
    single reviewer may be responsible for multiple
    speedtypes.

000b9876
33
Key People in the Expenditure Review Process
  • Search for your Speedtype
  • To ensure you are reviewing all speedtypes
    owned
  • by your area, click here for directions to access
    the
  • Speedtype by Owner Query
  • The Speedtype By Owner Query will give you a
    listing of all speedtypes within a
  • College,
  • Department,
  • Center, or
  • Unit.

34
Key People in the Expenditure Review Process
  • Search for your Speedtype
  • NOTE
  • Agency Funds and Technology Funds are not
    included in the Speedtype by Owner Query.
  • To obtain a list of your speedtypes within these
    funds contact
  • Accounting Services for Agency Funds
  • Information Systems and Technology for Technology
    Fee Funds

35
The Reviewers Responsibilities
Key People in the Expenditure Review Process
Highly Recommended
  • Performing your reviews
  • on a monthly basis allows
  • you to make corrections in
  • a timely manner.

36
The Reviewers Responsibilities
Key People in the Expenditure Review Process
  • WHY should I do a review monthly?
  • To Manage your budget more effectively.
    Consistent and timely reviews will help your area
    to proactively resolve irregularities and errors.

37
Key People in the Expenditure Review Process
Managements Responsibilities
Keeping track of whos who Use of good
accounting practices includes maintaining
up-to-date, written departmental documentation
listing who performs which role for which
speedtype. A Sample Form follows
38
Key People in the Expenditure Review Process
SAMPLE FORM Expenditure/Payroll Transaction
Responsibilities Form
Download this Recommended Form NOTE Exit
secondary application by clicking top X to return
to this training
39
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
40
Key People in the Expenditure Review Process
  • The Reviewer may also take on what other role?
  • a. The Initiator
  • b. The Approver
  • c. Either, but ONLY one or the other
  • d. Both
  • Assignment of roles is speedtype specific.
  • True
  • False

A
B
C
D
A
B
41
It IS in your Job Description
Faculty and Staff members with budgetary
responsibilities are to adhere to these internal
control policies.
  • Compliance Risk
  • Job Description Updates
  • Requirements for Persons with Budgetary
    Authority

42
It IS in Your Job Description
  • Compliance Risk
  • The guidelines/ monitoring system presented in
    this online training were developed to minimize
    the risk of being in non- compliance.
  • The risks are real.

43
It IS in Your Job Description
  • Compliance Risk
  • Audits
  • To ensure compliance, University Auditing and
    Advisory Services periodically performs
    compliance audits the results of which are
    forwarded to the Board of Regents.
  • Also performing compliance checks might be
    auditors from
  • the State
  • the Board of Regents
  • the Sponsoring Agencies (including the Federal
    Government)

44
It IS in Your Job Description
Highly Recommended
As the Person with AUTHORITY over a Budget
  • It is highly recommended that expenditure review
    responsibilities are a part of the job
    descriptions/ job duties and that expenditure
    review is a part of annual performance
    evaluations of ALL persons who have budgetary
    responsibility.

45
It IS in Your Job Description
  • Human Resources
  • University Auditing and Advisory Services
  • collaborated to create documents that assist
    with defining Job Expectations/Job Duties.
  • Following are some helpful hints to use when you
    link to these documents

46
It IS in Your Job Description
  • Job Expectations for .
  • Persons with Budgetary Responsibility (including
    persons engaged in management of sponsored
    projects.)
  • Click here to view Document.
  • NOTE Exit secondary application by clicking on
    top X to return to this training
  • Please pay close attention to the sections on
  • - Payroll / Personnel Practices Explicit Job
    Descriptions
  • - Payroll / Personnel Practices Employment
    Screening

47
It IS in Your Job Description
Highly Recommended
  • Job Expectations for
  • Employees Engaged in
  • Management of Sponsored Projects
  • please note
  • Ultimate responsibility cannot be delegated as
    the Principal Investigator, you are responsible
    for all expenditures made from your budget. The
    best way to accomplish this is hands-on
    involvement in the management of your
    expenditures.
  • .

48
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
49
It IS in Your Job Description
  • It is recommended that persons with expenditure
    review responsibilities, have these
    responsibilities included in job description/job
    duties.
  • a. True
  • b. False
  • Which of the following entities may assist in
    ensuring compliance
  • University Auditing and Advisory Services
  • The State Auditors
  • The Board of Regents
  • Sponsoring Agencies (including the Federal
    Government)
  • Any of the above

A
B
A
B
C
D
E
50
Part 2
51
Navigating the Reports
The Data
  • The Spectrum System has a consolidated report
    that displays, in a single table, the data
    necessary to perform an Expenditure Review.
  • There are four versions of this consolidated
    report
  • Actuals Drilldown Report
  • nVision Actuals Drilldown
  • nVision Project Drilldown

52
The Data
Navigating the Reports
  • Data in the Drill Down Reports are derived from
    the Actuals Ledger (also called General Ledger).
  • Transactions listed have been
  • approved and posted.
  • (does NOT include pending transactions)
  • Is the OFFICIAL financial record for the
    University

53
The Data
Navigating the Reports
  • NOTE The Drill-down reports DO NOT apply to
    Agency Funds.
  • For instructions on obtaining detailed
    expenditures for an Agency Fund, see
    http//www2.gsu.edu/wwwspc/Reports/SpectrumPlusGe
    neralLedgerActivityReport-AgencyAcco.pdf

54
Working in the Spectrum Environment
Navigating the Reports
  • A link to the full, detailed written instructions
    for both reports is located in the RESOURCES /
    REFERENCES section at the end of this training.
  • If you desire more instructions on the Spectrum
    System,
  • www.gsu.edu/spectrum or for more extensive
    assistance
  • please call the Spectrum office.

55
Navigating the Reports
The Actuals Drill Down Report
Actuals DrillDown Report include
summarized and detailed financial
transactions. This report can
also be run for Sponsored Projects. This
report applies to all fund types except Capital
Projects and Agency Funds.
56
Navigating the Reports
The nVision Drilldowns
The nVision Actuals Drilldown the
nVision Project Drilldown include
summarized and detailed financial
transactions. The nVision Actuals Drilldown
can only be run using Non-Project Speedtypes and
the nVision Project Drilldown can only be run
using Sponsored Project Speedtypes. NOTE For
Agency Funds, refer to information on Accounting
Services Web site (http//www.gsu.edu/wwwfas/Acco
untingServices/AgencyPresentation.pdf)
57
Navigating the Reports
  • Drilldown Training Guides
  • Actuals Drilldown Report
  • http//www2.gsu.edu/wwwspc/Reports/ActualsDrillD
    ownReport.pdf
  • nVision Actuals Drilldown
  • http//www.gsu.edu/images/SpectrumImages/nVisionA
    ctualsDrilldownReportTrainingGuide.pdf
  • nVision Project Drilldown
  • http//www.gsu.edu/images/SpectrumImages/nVisionP
    rojectDrilldownReportTrainingGuide.pdf

58
Navigating the Reports
  • Example Actuals DrillDown Report Summary
  • Navigation GSUgt GSU Reportsgt Actuals Drilldown
    Report

59
Navigating the Reports
  • Example nVision Actuals Drilldown Summary
  • Navigation GSUgt GSU Reportsgt nVision Actuals
    Drilldown

60
Navigating the Reports
  • Example nVision Project Drilldown Summary
  • Navigation GSUgt GSU Reportsgt nVision Project
    Drilldown

61
Navigating the Reports
The Actuals Drilldown Report
  • REMEMBER
  • Are used to review detailed financial
    transactions after approval/posting
  • Based on Actuals Ledger
  • Include both summarized and detailed financial
    information
  • Provide both monthly and cumulative financial
    transactions

62
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
63
  • The Drill Down Reports open in the SUMMARY tab
    view.
  • a. True
  • b. False
  • To Print the prior months detail only,
  • simply click the print icon.
  • True
  • False

A
B
A
B
64
Okay, just what exactly does an Expenditure
Review entail???
  • What the Reviewer is Looking For
  • Part A Underlying Concepts
  • Part B How-to

65
What the Reviewer is Looking For
  • Part A
  • Underlying Concepts
  • Definitions

66
What the Reviewer is Looking For
  • In General, What Should a Reviewer Look for?
  • Purpose
  • Do charges pertain to the purpose of the
    department or of the sponsored project?

67
What the Reviewer is Looking For
  • In General, What Should a Reviewer Look for?
  • Accuracy
  • Are the charges familiar?
  • Do they appear to be accurate as to
  • - Payee
  • - Amount
  • - Account

68
What the Reviewer is Looking For
  • In General, What Should a Reviewer Look for?
  • Completeness
  • Do all payroll expenses for active employees and
    non-personal services transactions appear to be
    charged?
  • Do any omissions stand out?

69
What the Reviewer is Looking For
Summary of the Underlying Concepts of
Expenditure Review Purpose Accuracy Completeness

70
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
71
What the Reviewer is Looking For
  • The Reviewer should review for
  • Purpose , Validity, Inclusion/Exclusions
  • Accuracy, Materiality, Appropriateness
  • Accuracy, Appropriateness, Accountability
  • Purpose, Accuracy, Completeness
  • Appropriateness, Purpose, Expenditure Volume

A
B
C
D
E
72
What the Reviewer is Looking For
  • Part B
  • How-To
  • Beginning the Review
  • Review Categories
  • Red Flags

73
What the Reviewer is Looking For
  • YOUR FIRST STEPS IN THE PROCESS
  • What you need to have physically in front of you
  • On Screen
  • The Drill Down report for the month under review
  • On Paper
  • Your tickler file of significant or unusual
    expenditures

74
What the Reviewer is Looking For
  • Expenditures
  • Two (2) main categories
  • Personal Services
  • Salaries (i.e., payroll)
  • Non-Personal Services
  • P-Card transactions, Equipment, Phone Charges,
    Postage fees, Petty Cash,Travel, and Consultants
    fees

75
What the Reviewer is Looking For
  • When Reviewing Personal Services, verify
  • All active employees are paid
  • Only active employees are paid
  • Terminated employees are not being paid
  • Are the salary amounts reasonable?
  • Are funding sources based on effort?
  • Any new hires? Any terminations?
  • Got QUESTIONS
  • Refer to payroll action forms and timesheets. If
    you do not have the documentation you need, these
    items are obtainable from the Payroll Office

76
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 1. P-Card charges
  • Ensure that entries are consistent with your
    departments P-Card Log activities
  • On-line P-Card Training is available at
  • http//www2.gsu.edu/wwwpch/fordepartments.htm
  • or
  • http//www.gsu.edu/finance/44871.html
  • Any additional questions regarding P-card
    activities
  • should be addressed to Business Services

77
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 2. Equipment charges
  • Ensure that purchases are for authorized business
    purposes and for your department.
  • All questions regarding equipment purchases
    should be referred to Business Services
    (Purchasing Department).

78
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 3. Phone charges
  • Refer to and cross-reference the Phone Bills
  • sent to your department.
  • Verify that long distance calls are for business
    purposes.
  • All questions regarding phone charges should be
    referred to
  • Telecommunications in IST

79
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 4. Postage charges
  • Ask Is the amount reasonable?
  • All questions regarding postage charges need to
    be addressed

to the reconciler and/or the individual incurring
the postage charges.
(NOTE All transactions should be documented
with receipts and filed in your Tickler Files)
80
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 5. Petty Cash transactions
  • Check transactions for reasonableness.

81
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 6. Travel payments
  • Verify the person traveling.
  • Ask What is the business purpose?
  • Ask Is the cost reasonable?
  • For appropriate forms go to
  • http//www.gsu.edu/spectrum/38158.html

82
What the Reviewer is Looking For
  • When Reviewing Non-Personal Services verify
  • 7. Payments to Consultants
  • Make sure that
  • Only active consultants are paid
  • The consultant amount is reasonable
  • The funding source is appropriate
  • For appropriate forms go to
  • http//www2.gsu.edu/wwwfas/FinancialOperation/con
    sultingcontract_new.html

83
What the Reviewer is Looking For
  • NOTE When reviewing Non-Personal
  • Services charges, verify that
  • documentation exists that can confirm
  • or dispute all charges.
  • Also consider maintaining a
  • good Tickler file system for
  • your bookkeeping records.

84
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
85
What the Reviewer is Looking For
  • 1. Expenditures fall into which two categories?
  • a. Exempt and Non-Exempt
  • b. Cash in and Cash out
  • c. Personal Services and Non-Personal Services
  • None of the above
  • 2. Non-Personal Services includes
  • a. Consultant fees
  • b. Postage P-Card Charges
  • c. Travel charges
  • d. All of the above

A
B
C
D
A
B
C
D
86
Be on the Lookout for
What the Reviewer is Looking For
  • Watch out for RED Flags to cut through the RED
    tape
  • RED Flags such as
  • High Dollar Transactions
  • New or Unknown Vendors
  • Inappropriate Vendors
  • Unusual Patterns in Spending
  • Changes in Repetitive Transactions

87
Be on the Lookout for
What the Reviewer is Looking For
  • RED Flags
  • High Dollar Transactions
  • Charges that are EXTREMELY high
  • Charges that are costly that are not your bills

88
Be on the Lookout for
What the Reviewer is Looking For
  • RED Flags
  • New or Unknown Vendors
  • If youre not sure, make sure!
  • Verify whether the vendor is associated with a
    service rendered to your department

89
Be on the Lookout for
What the Reviewer is Looking For
  • RED Flags
  • Inappropriate Vendors
  • Ask Is this item something that should be
    purchased from this vendor?
  • (i.e., payments to a restaurant may indicate a
    food purchase, which is generally not allowed)

90
Be on the Lookout for
What the Reviewer is Looking For
  • RED Flags
  • Changes in Repetitive Transactions
  • (Unusual changes to usual patterns of charges)
  • Look for obvious changes in transactions that
    normally are consistent
  • (i.e. Salaries, Telephone charges, Copier rental
    fees, etc.)

91
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
92
What the Reviewer is Looking For
  • 1. The following item(s) should be a red flag to
    Reviewers
  • a. High Dollar Transactions
  • b. New or Unknown Vendors
  • c. Inappropriate Vendors
  • d. All of the above
  • 2. A Reviewer should always question if an item
    is an appropriate purchase from that particular
    vendor.
  • a. True
  • b. False

A
B
C
D
A
B
93
What the Reviewer is Looking For Departmental
OPTIONS
  • Options to consider when designing YOUR
    departments expenditure review procedures are
  • Expenditure Volume
  • Materiality
  • Tickler File
  • Optional Review Steps

94
What the Reviewer is looking for Departmental
OPTIONS
  • Expenditure Volume
  • What if my department has a high volume of
    monthly expenditures?
  • You may decide to
  • Only review those transactions over a certain
    dollar amount or
  • Take a random sample and review those
    transactions thoroughly or
  • a combination of the above

95
What the Reviewer is Looking for Departmental
OPTIONS
  • Materiality
  • A department can determine at what level expenses
    are MATERIAL enough to warrant review. Some
    areas may opt to set a lower dollar limit under
    which the transaction does not have to be
    reviewed in detail if it appears to be
    legitimate.

96
The Reviewers Responsibilities Departmental
OPTIONS
  • Tickler Files
  • Consider maintaining a tickler file of
    significant or unusual expenditures. This will
    consist of all hardcopies of expenditure
    documentation (Invoices, Purchase Orders,
    spreadsheets, etc.)
  • Refer to this file during the next months
  • review.

97
It IS in your Job Description Departmental
OPTIONS
Optional Review Steps
  • You may decide in your area, to add additional
    review points to ensure that the expenditures are
    monitored as effectively as possible. If so,
    include these steps in your departmental
    procedures manual and in applicable job
    descriptions.

98
QUIZ
Use Mouse to click on answer buttons. After
answering the questions, you must click on NEXT
arrow to continue
99
What the Reviewer is Looking For
  • Areas that routinely experience a high volume of
    expenditures VPs/Deans may opt to have their
    areas do one or more of these.
  • Review every single one
  • Review a random sampling
  • Review only those above a certain dollar
    threshold
  • All of the Above
  • E. None of the above
  • 2. To effectively monitor your expenditures, it
    is good practice to maintain a Tickler File with
    hardcopies of Invoices, Purchase Orders, etc.
  • True
  • False

A
B
C
D
E
A
B
100
How to Get Questions Answered and Errors Corrected
Making Corrections
Highly Recommended
  • The Reviewer ensures corrections are made in a
    timely manner.
  • Preferably prior to the close of the month
    following the error occurrence.

101
How to Get Questions Answered and Errors Corrected
Making Corrections
  • Transfers/corrections made to
  • Expenditures for personal services
  • are done by the Human Resource Officer in each
    college or VP area
  • Expenditures for non-personal services
  • are done by journal, usually at the department or
    college level
  • For more information regarding corrections done
    by Journal,
  • Please contact Accounting Services.
  • For questions on Interdepartmental Charges or
    Corrections,
  • see the Interdepartmental Charges Contact List in
    the Reference section

102
How to Get Questions Answered and Errors Corrected
Making Corrections
  • If a questionable expenditure appears to be
    Fraud, Waste or Abuse, report it promptly to
  • Your supervisor or other official within your
    organization, and/or
  • University Auditing and Advisory Services

103
Resources References
  • Fund Codes
  • Helpful Web sites and Links

104
Resources References
  • Fund an entity with a self-balancing set of
    accounts for recording assets, liabilities, fund
    balance, and changes in fund balance.
  • Fund Code or Type A budgetary distinction of
    funding by source/use of funds.

105
Resources References List of all Fund
Codes/Types
Click here to download this Document. NOTE Exit
secondary application by clicking on top X to
return to this training
106
Resources References
  • Some Helpful Links
  • Websites of some helpful links
  • Definitions
  • Contact List (Departments to contact with
    questions)
  • Spectrum Financial Reports
  • Preparation Instructions (consolidated in a
    single Excel
  • Spreadsheet prints in legal size)

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training
107
Expenditure Review Online Training
  • Congratulations!
  • You have learned about
  • Roles and Responsibilities of persons involved in
    the Expenditure Review process
  • The underlying concepts and how-to steps of the
    Expenditure Review Process
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