Topic 6 : Project Management ???: ???? - PowerPoint PPT Presentation

Loading...

PPT – Topic 6 : Project Management ???: ???? PowerPoint presentation | free to download - id: 51a3a7-OTdlO



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Topic 6 : Project Management ???: ????

Description:

Topic 6 : Project Management More Than Just MS project Paul Gandel Syracuse University Singapore Management University – PowerPoint PPT presentation

Number of Views:101
Avg rating:3.0/5.0
Slides: 35
Provided by: paulg75
Learn more at: http://lib.hku.hk
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Topic 6 : Project Management ???: ????


1
Topic 6 Project Management??? ????
  • More Than Just MS project
  • ???????
  • Paul Gandel
  • Syracuse University
  • Singapore Management University

2
Goals ??
  • Provide an overview of Project Management
  • Become familiar with key project deliverables
  • Practice developing a project schedule
  • Practice developing a risk analysis and plan
  • ??????
  • ??????????
  • ?????????
  • ???????????

3
Reference Material????
  • Project Management Institute
  • www.pmi.org
  • Background on organization
  • PMBOK
  • Excellent resource
  • Project Management Body of Knowledge
  • ??????
  • www.pmi.org
  • ????
  • PMBOK
  • ????
  • ??????????

4
Project Definition?????
  • Defined beginning and end
  • One time effort
  • Produces an identifiable, measurable, unique
    product, service, result
  • Project team works together for length of project
  • ???????
  • ??????
  • ?????????????????????????
  • ??????,???????

5
Project Triggers??????
  • Market driven needs ????
  • Organizational needs ????
  • Customer needs ????
  • Technological advances ????
  • Legal requirements ????

6
Benefits of Project Management???????
  • Improves ability to deliver project on-time,
    on-budget
  • Provides a methodology to follow
  • Ensures common understanding of project needs
    deliverables
  • Improves productivity
  • Ensures communication of project and product
    needs
  • Improves quality
  • Manages risk
  • ???????????????????
  • ??????????
  • ????????????????
  • ?????
  • ?????????????????
  • ????
  • ????

7
Project Management 101 ????101Its All About
Chunks! ????????
  • Big Chunks ???
  • Little Chunks ???

There has never been a task that could not be
done as long as it could be broken down into
small enough pieces! ???????? ????,???????!
8
Project Management 101Eight Key Questions
  • Why is this chunk necessary?
  • What measurable performance do we want from this
    chunk?
  • What skills and attitudes will the person doing
    this chunk need?
  • Who is going to do this chunk?
  • What tasks need to be done to complete this
    chunk?
  • Where is this chunk going to be done?
  • How long will it take to do this chunk and when
    does it need to be finished?
  • How much is this chunk going to cost?
  • ??????????
  • ?????????????????
  • ???????????????????
  • ????????
  • ???????????????
  • ?????????
  • ???????????????
  • ???????

9
Who Works on a Project?????????
10
Project Manager Responsibilities???????
  • Ultimate responsibility for project results
  • Identify and manage stakeholder expectations
  • Select and motivate team members
  • Manage project scope
  • Manage the schedule and work efforts
  • Report project progress
  • Anticipate and manage risks
  • Manage costs
  • Follow standard project management methodology
  • ??????????
  • ?????????????
  • ???????
  • ??????
  • ????
  • ??????
  • ???????
  • ????
  • ???????????

11
Other People Involved (Stakeholders)??????(?????)
  • Sponsor responsibilities
  • Customer, end-user responsibilities
  • External customer responsibilities
  • Project Team responsibilities
  • ??????
  • ??,????????
  • ???????
  • ???????

12
Managing within Constraints ???????
Scope ??
Quality ??
Cost ??
Time ??
13
Project Management Knowledge Areas????????
  • Quality ??
  • Scope ??
  • Communications ??
  • Time ??
  • Cost ??
  • Risk ??
  • Human Resources ????
  • Procurement ??

14
Key Project Deliverables???????
  1. Project Charter ????
  2. Scope Statement ????
  3. Change Control ????
  4. Project Schedule ?????
  5. Status Report ????
  6. Communication Plan ????
  7. Risk Analysis Plan ???????

15
1 Project Charter????
  • Purpose
  • Formally recognizes project
  • Usually the first document created
  • Identifies
  • Project purpose
  • Project importance
  • Project Sponsor
  • Project Manager
  • Authorizes Project Manager to use resources
    (money and people)
  • Signed by executive empowered to commit money and
    people
  • ??
  • ??????
  • ???????????
  • ??????
  • ????
  • ?????
  • ?????
  • ????
  • ??????????(?????)
  • ???????????????????

16
2 Scope Statement????
  • Purpose
  • Identify and communicate project work to be done
  • Identifies
  • Project boundaries
  • Requirements
  • Impact on other applications
  • Assumptions, Constraints, Risks
  • Key Milestones
  • Roles and Responsibilities
  • Overall Costs
  • ??
  • ???????????
  • ??????
  • ????
  • ??
  • ????????
  • ????????
  • ?????
  • ?????
  • ????

17
3 Change Control?????
  • Purpose
  • Ensure changes are managed and beneficial to
    project
  • Identifies
  • Process for identifying and evaluating project
    changes
  • Factors that must be evaluated to determine
    effect of change on time, cost, scope, quality
  • Stakeholders who must approve project changes
  • Process for implementing approved changes
  • ??
  • ?????????????????
  • ??????
  • ????????????
  • ???????????????????????
  • ????????????
  • ???????????

18
4 Project Schedule?????
  • Purpose
  • Identify, sequence, and control the activities
    and resources needed for project
  • Identifies
  • Project activities
  • Order of activities
  • People assigned to activities
  • Time estimates for each activity
  • Labor costs
  • ??
  • ??????????????????????
  • ??????
  • ????
  • ????
  • ????????
  • ?????????
  • ????

19
5 Status Report????
  • Purpose
  • Provide information about project and/or
    individual progress to project manager and/or
    stakeholders
  • Identifies
  • Activities completed
  • Activities started
  • Activities planned for next period
  • Activities late or overdue
  • Issues or concerns
  • ??
  • ??????/?????????????/??????????
  • ??????
  • ??????
  • ??????
  • ?????????????
  • ????????
  • ?????

20
6 Communication Plan????
  • ??
  • ????????
  • ??????
  • ?????????
  • ???????
  • ???????
  • ????????
  • ????
  • Purpose
  • Links people with the information they need
  • Identifies
  • Groups who should receive information
  • Purpose of each communication
  • Information needed by each group
  • How often information is provided
  • Type of communication

21
7 Risk Analysis Plan???????
  • Purpose
  • To identify risks, analyze their effect, and
    determine appropriate actions
  • Identifies
  • Risk events
  • Probability that risk will occur
  • Impact if risk occurs
  • Preventative actions
  • Contingency plan
  • ??
  • ??????,?????,???????
  • ??????
  • ??????
  • ?????????
  • ???????????
  • ????
  • ????

22
Risk Analysis and Plan Review?????????
  • Purpose
  • Identify risks (events that, if they occur, can
    have either a negative or a positive effect on
    the project).
  • Contingency plans are developed for the known
    risks.
  • Ensures common understanding of the risks and
    their contingency plans.
  • Timing
  • During Planning Process Group
  • Team must understand project scope to create a
    meaningful analysis and plan.
  • Audience
  • Sponsor
  • Project team
  • Key Stakeholders
  • ??
  • ??????(??????,????????????)
  • ???????????
  • ???????????????
  • ??
  • ???????
  • ??????????,????????????
  • ??
  • ???
  • ????
  • ????????

23
Developing the Project Schedule???????
  • Step 1 Develop a WBS (Work
  • Breakdown Structure)
  • Step 2 Define the activities
  • Step 3 Develop a milestone list
  • Step 4 Put the activities in order
  • Step 5 Estimate duration and work
  • Step 6 Assign people to activities
  • ??? ????????
  • ??? ??????
  • ??? ???????
  • ??? ???????
  • ??? ???????
  • ??? ?????????

24
Beginning the Process????
25
Project Schedule ?????
Step 1 Develop a Work Breakdown Structure???
????????
  • Divides work into smaller tasks that can be
    defined, estimated, and tracked
  • Decompose tasks until each has known qualities
  • Each task has a deliverable
  • Can be assigned to a person
  • Start and end dates can be identified
  • Duration is reasonable (two weeks or less)
  • Work not defined in WBS is outside project scope
  • ??????????????????
  • ???????????????
  • ??????????
  • ???????
  • ?????????
  • ?????? ( 2??)
  • ??????????????????????

26
Step 2 Define the Activities??? ??????
Project Schedule ?????
  • Use WBS to create a complete list of activities
    for the project
  • These activities will be added to the MS Project
    schedule
  • Describe the work required for each activity.
    Include related information
  • Predecessors
  • Resource requirements
  • Date requirements
  • Constraints and assumptions
  • ????????????????????
  • ??????????????
  • ???????????,???????
  • ????
  • ????
  • ????
  • ?????????

27
Step 3 Develop a Milestone List??? ???????
Project Schedule ?????
  • Identifies all milestones in the project
  • Good communication tool at executive level
  • Milestone Examples
  • Make-or-Buy decision
  • Approval by upper management
  • End of a project phase
  • Equipment delivery date
  • Each milestone is placed in the project schedule
  • ?????????
  • ???????????
  • ?????
  • ???????
  • ????
  • ?????????
  • ??????
  • ???????????????

28
Step 4 Put the Activities in Order??????????
Project Schedule ?????
  • Determine logical relationships between
    activities
  • What activities must wait until an earlier task
    is completed?
  • What activities can start at the same time?
  • What activities must finish at the same time?
  • Lag time needed?
  • ????????????
  • ??????????????????
  • ??????????
  • ???????????
  • ?????????

29
Step 5 Estimate Duration and Work??????????
Project Schedule ?????
  • Determine resources needed for each activity
  • Estimate the duration and work for each activity
  • Document assumptions made while estimating
    duration and work
  • ?????????
  • ???????????
  • ???????????????????

30
Be Honest in Your Assumptions!???????
31
Step 6 Assign People to Activities?????????
Project Schedule ?????
  • Final step in creating the project schedule
  • Review documents created
  • Milestone List
  • Activity List
  • Duration estimates
  • Dependencies
  • Resource needs
  • Create project schedule
  • Assign people to activities
  • Ensure people are not overloaded
  • ????????????
  • ???????
  • ?????
  • ????
  • ????
  • ????
  • ????
  • ???????
  • ?????????
  • ????????????

32
Finallyremember that successfulprojects
require??????????
  • Setting measurable performance standards as well
    as time and cost estimates for each chunk of
    the project is critical.
  • Constantly monitor progress!
  • ??????????????????????????????
  • ???????!

33

How to Support Your Project Manager??????????
  • Be actively involved in the project
  • Set clear expectations
  • Provide support (time, money, morale, etc.)
  • Support the project management process
  • ???????
  • ???????
  • ????(???????????)
  • ????????

34
Class Exercise ????
  • Developing an plan to implement a digital
    repository..
  • ?????????????
About PowerShow.com