Policies and Procedures - PowerPoint PPT Presentation

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Policies and Procedures

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Policies and Procedures or Monkeys and Bananas!! Employment Engagement Maslow s Hierarchy of Needs Policy and procedure Policy - tells us what to do and why! – PowerPoint PPT presentation

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Title: Policies and Procedures


1
Policies and Procedures
  • or
  • Monkeys and Bananas!!

2


3
Employment Engagement
4
Maslows Hierarchy of Needs
5
Policy and procedure
  • Policy - tells us what to do and why!
  • Rule
  • Standard
  • Guidelines
  • Philosophy
  • Objective
  • Procedure - tells us when and how!
  • Protocol
  • Steps
  • Instructions

6
Policies Vs Procedures
  • A policy is necessary to
  • Define the most appropriate way to behave
  • Determine the method of handling certain
    situations
  • Protect the organisation legally
  • Establish organisational compliance
  • Establish consistent work standards, rules and
    regulations
  • Provide consistent and fair treatment for
    employees
  • A procedure is necessary when a process
  • Is lengthy
  • Is complex
  • Is routine, but needs strict compliance of
    completion
  • Demands consistency
  • Involves documentation
  • Has serious consequence if incorrect

7
What is a policy?
  • A policy is a predetermined course of action as a
    guide towards accepted objectives and strategies
    of the organisation
  • Helps run an organisation
  • Plays a strategic role
  • Mgt Plans
  • Rules
  • Intent
  • Processes
  • Culture
  • Compliance
  • Standards
  • Team interaction
  • Controls behaviour conduct
  • Defines acceptable prohibited activities
  • Saves Mgt time
  • Develops employee understanding
  • Reduces Mgt concerns

8
Board Policies vs. Management Policies
  • Board Policies
  • Relate to governance, not day-to-day mgt
  • Does not require a procedure
  • Relate to
  • Vision
  • Strategic plan
  • Communication
  • Ethics
  • Values
  • Employment
  • Legal compliance
  • Management Policies
  • Established by the mgt team
  • Relates to day-to-day operations
  • Board policies used as a guide
  • Relate to
  • Health Safety
  • Administration
  • Finance
  • PR
  • Privacy
  • Confidentiality
  • Ethics

9
Benefits of Polices and Procedures
  • Information provided which allows freedom to
    carry out jobs and make decisions within defined
    boundaries
  • Enable a workforce or group to clearly understand
    individual and team responsibilities
  • Assist individuals to understand the constraints
    of their job or role without using a trial and
    error approach
  • Clearly written policies and procedures all
    managers to exercise control by exception rather
    than micro manage their staff or those under
    their management
  • Provide guidance on how to handle issues properly
  • Adherence can help reduce the chances of things
    going wrong and ensure constancy and
    professionalism
  • Facilitate the organisation's objectives

10
Effectiveness
  • Development
  • Accurate
  • Involve stakeholders
  • Define the style
  • Storage and accessibility
  • Legal/ informed review
  • Communication
  • Induction and ongoing training
  • Accessible
  • Letter/ memos/ newsletters/ email/ intranet etc.
  • Face-to-face briefings
  • Performance management
  • Review and update
  • Review cycle/ change updates
  • Update and verification
  • Communicate changes
  • Accessible
  • Access for all
  • Method of storage ease of access
  • Awareness of changes and revision
  • Awareness of finance or performance related
    topics

11
HR Policies
  • Key Subject Areas
  • Employment Law
  • Learning Development
  • Organisational strategy
  • HR Function
  • Diversity Equality
  • Performance Management
  • Recruitment Resourcing
  • Reward Management
  • Talent Management
  • Employee Relations
  • Health, safety Well being
  • Management and Organisational Skills/ Competence

12
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