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How to Setup Videos to use in PowerPoint

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How to Setup Videos to use in PowerPoint MOUG Presentation 28 August 2002 How to Setup PowerPoint to use Videos MOUG Presentation 28 August 2002 Introduction Brian ... – PowerPoint PPT presentation

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Title: How to Setup Videos to use in PowerPoint


1
How to Setup Videos to use in PowerPoint
  • MOUG Presentation
  • 28 August 2002

2
How to Setup PowerPoint to use Videos
  • MOUG Presentation
  • 28 August 2002

3
Introduction
  • Brian Greminger and Greg Barker
  • Multimedia Specialists
  • Video and Streaming Media Services
  • Computing Services
  • Design, implement and support video and
    multimedia initiatives within UMBS

4
Introduction
  • Disclaimers
  • This is not a class about editing video
  • Were assuming that typically you will be handed
    a digital video file to place into a PowerPoint
    presentation
  • I am not a PowerPoint expert

5
Introduction
6
Introduction
  • Why Use Video?
  • Visually Demonstrate
  • Emotionally Impact
  • Actively Engage
  • Technologically Impress

7
Introduction
  • Learning how to insert video into PowerPoint is a
    fifteen minute task...
  • Learning what questions to ask when, for some
    obscure reason, the video misbehaves...
  • ...that takes a bit longer

8
Introduction
  • If youre responsible for delivering a
    mission-critical PowerPoint with video, a
    little background on video and computers will
    make your job much easier, so thats where well
    start
  • We want to provide you enough information to
  • avoid the avoidable, and
  • quickly solve the quickly solvable

9
The Formal Agenda
  • What is Video?
  • Using Computers for Playing Video
  • Using Video with PowerPoint

10
The Real Agenda
  • How big is the trailer?
  • How big a truck do we need?
  • How do we hook the trailer up to the truck?

11
What is Video? (How big is the trailer?)
  • Video is recorded by camcorders in two basic
    flavors
  • Analog VHS, High-8, Betacam SP
  • Digital Digital-8, DV, DVCAM, DVCPro, Digital
    Beta
  • Whatever the source, video must be in or
    converted to a digital file format for your
    computer to play it back
  • These can include the digital recording formats,
    but there are also specialized digital delivery
    formats, such as MPEG-2, Real Media, Windows
    Media, QuickTime, and others

12
What is Video? (How big is the trailer?)
  • Your computer screen is a grid of dots, or pixels
  • To create an image on your screen, your computer
    has to track each pixel and control its color
  • An 800 x 600 screen 480,000 pixels
  • 16-bit color 65,536 possible colors per pixel
  • This also equals a lot of information!

13
What is Video? (How big is the trailer?)
  • Moving images (full-screen video) changes this
    information 24 - 30 times a second!
  • Video also adds a river of sound, that has
    to play back in sync with the images
  • How frequently do we measure the river? (22Hz,
    44.1Hz, 48Hz)
  • How precisely do we measure at each measuring
    point? (8 bit 256 poss. values, 16 bit 65,536
    poss. values)
  • Stereo? Double the amount of data

14
What is Video? (How big is the trailer?)
  • Video Huge stream of time- sensitive data for a
    computer to process
  • DV 720 x 480 pixels
  • 2 channels of 48 Hz 16 bit sound
  • 6 minutes of DV 1.3 GBs of hard drive

15
What is Video? (How big is the trailer?)
  • Ten years ago, this was what the
    play-decent-quality-video-on-the-computer task
    looked like
  • Things have improved since then, but there still
    are only two ways to improve video
    performance Try to shrink the trailer Try to
    grow the truck

16
What is Video? (How big is the trailer?)
  • So, how can we shrink the trailer?
  • Reduce the trailers overall size (640 x 480, 320
    x 240, 160 x 120)
  • Squeeze the contents of the trailer
  • To do this, we use software Codecs (Compression
    and Decompression algorithms)

17
What is Video? (How big is the trailer?)
  • Codecs compress video in part by
    throwing non-critical information away
  • Reduce color and sound depth (i.e. only fifteen
    shades of red allowed vs. fifteen hundred)
  • Encode color and sound information (i.e. make the
    next twenty five pixels in this row the same
    shade of blue)
  • The harder you squeeze, the more quality suffers
  • The general goal is to find the right
    balance between a functional file size and usable
    quality

18
What is Video? (How big is the trailer?)
  • One Perhaps Rather Big Gotcha...
  • The same codec that compressed your video needs
    to be installed on the playback computer, to tell
    it how to decompress and display the video
  • Different video editing systems, and delivery
    file formats, can use very different codecs
  • So codecs (and formats) are rather like the
    trailer hitch...

19
What is Video? (How big is the trailer?)
  • If your computer (and its software) doesnt have
    the right codec to hook on to your specific
    video file, you wont be able to view it properly
  • Fortunately, if PowerPoint cant recognize your
    videos format / codec, it wont let you insert
    the video file
  • Test the hookup before your deadline!

20
What is Video? (How big is the trailer?)
  • Burning Questions?

21
Using Computers for Playing Video (How big a
truck do we need?)
  • Hey, whats the big deal? My TV at home can
    play video just fine, and it doesnt require all
    this codec nonsense, and its much cheaper, too!

22
Using Computers for Playing Video (How big a
truck do we need?)
  • Well... When was the last time you asked
    your TV to calculate your taxes?

23
Using Computers for Playing Video (How big a
truck do we need?)
  • One function system
  • One standard format
  • One quality
  • Linear playback
  • Multifunction system
  • Multiple formats
  • Higher quality possible
  • Non-linear playback

24
Using Computers for Playing Video (How big a
truck do we need?)
  • To process digital video, your computer has to
    manage a very complex dance between the data
    stream and the computers components
  • Your computers video playback performance is
    determined mostly by the following components

25
Using Computers for Playing Video (How big a
truck do we need?)
  • Processor Speed faster is better
  • Screen Resolution and Color Depth midrange
    generally better
  • Hard Drive / CD / Network Speed faster is better
  • System Memory (RAM) more and faster is better
  • Graphics Card (Quality and Video RAM) newer /
    more / faster is better
  • Unused Room on Hard Drive none is bad
  • Room Projection System newer is better
  • Other Open Applications fewer is better

26
Using Computers for Playing Video (How big a
truck do we need?)
  • So, How Big a Truck Do We Really Need?
  • As big as we can get!
  • Big enough to do the job how big is the
    trailer?
  • Newer computers (less than a year or two old) can
    generally do the job for most video, but it
    also depends on the size of the video
  • The only way to know is to test the computer
    with the video!

27
Using Computers for Playing Video (How big a
truck do we need?)
  • General Tips To Get The Best Performance...
  • Bring your own truck, not just the trailer
  • You cant easily predict or control the
    quality or configuration of supplied computers
  • Get your trailer as close to the truck as
    possible
  • Get the video onto the computers hard drive if
    you can this can avoid all sorts of issues with
    CD and network speed

28
Using Computers for Playing Video (How big a
truck do we need?)
  • General Tips To Get The Best Performance...
  • Unload unnecessary stuff from the truck
  • Close down unneeded applications dont overlook
    those little widgets in the taskbar
  • Make sure you have additional unused room on the
    hard drive
  • Test the truck and trailer before you have to
    deliver

29
Using Computers for Playing Video (How big a
truck do we need?)
  • Burning Questions?

30
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • PowerPoint can deliver the following digital
    video formats
  • .avi, .mov, .qt, .mpg, mpeg, .asf, and .wmv
  • The format and codec used to create the video
    have to be ones PowerPoint can use!

31
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • There are many ways to insert video into
    PowerPoint we will cover three approaches -
  • The Use the Clip Organizer Approach
  • The Keep All The Files In One Place Approach
  • The PowerPoint Cant Handle It Approach
  • PowerPoint never embeds video files into the
    presentation, it always links them, so you will
    have to keep track of where your video files
    are...

32
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • The Use the Clip Organizer Approach
  • The Clip Organizer is a database tool that is
    part of Office XP
  • It can scan your computer to locate all media
    files (pictures, sounds, animated gif movies,
    video movies), and keep track of them for you
  • It also gives you an easy way to insert them into
    PowerPoint

33
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Select Insert / Movies and Sounds / Movie from
    Clip Organizer
  • This opens a sidebar (Task Pane) where you can
    search based on keywords or other criteria, and
    view thumbnails of different files
  • You can also open the Clip Organizer interface by
    selecting Clip Organizer at the bottom of this
    Task Pane
  • If youve not already done so, it will prompt you
    to scan your computer and build the database

34
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • If you want, right-click on a thumbnail and
    select Preview/Properties
  • This brings up a window where you can see the
    files properties, including its path
    (important!)
  • You can simply drag and drop the thumbnail onto
    the slide, and drag it into position

35
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • If you need to move the presentation to a
    different computer, use File / Pack and Go
  • This will open a wizard to assist you on
    packaging your presentation
  • Be sure to select Include Linked Files
  • You can also use a different approach...

36
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • The Keep All The Files In One Place Approach
  • Create a separate folder for each presentation
  • Create your PowerPoint file in that folder
  • Physically copy the video files into that folder
  • Use the Insert / Movies and Sounds / Movie from
    File method to insert those video files into
    that PowerPoint

37
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Select Insert / Movies and Sounds / Movie from
    File
  • This opens a dialog box where you can browse
    to the folder and video file
  • Select the video clip and click OK
  • When its time to transfer the presentation, you
    can grab the whole folder, and you dont have to
    worry (as much) about where the parts are...

38
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • The PowerPoint Cant Handle It Approach
  • This approach is useful when
  • PowerPoint cant play the video file, but your
    Windows Media Player/RealPlayer/QuickTime player
    can, AND
  • You dont have the time to get the source video
    re-encoded into a format PowerPoint can play, AND
  • Playing the video is more important than a
    seamless presentation

39
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Highlight some text or an object, and select
    Insert / Hyperlink
  • A dialog box will open - use this to either
    navigate to the file, or enter the hyperlink
    directly
  • The file can be local, on the network, or on the
    web
  • Select the file, and click OK
  • When you click on that text / object, the
    associated player will open in front of
    PowerPoint, and try to play the video

40
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Some General Network Link Caveats
  • If you link to a file on the network or the web,
    youll have to have network access to play the
    video
  • The speed of your network connection (Ethernet,
    Dial-up modem) will be a big factor in how well
    your video will play
  • If youre on the road, especially, the speed you
    get may not be the speed you want

41
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Tweaks and Special Effects
  • You can animate the arrival of the video on the
    slide (appearance)
  • You can automatically start video playback as
    slide appears, or you can require a mouse click
  • You can resize the video object, once its
    inserted

42
Using Video with PowerPoint (How do we hook the
trailer up to the truck?)
  • Distributing Your Presentation
  • Chances are pretty good you wont be able to fit
    the presentation folder with video files onto a
    floppy disk...
  • You may need to use a ZipDrive, burn a CD, or use
    network file space to transfer the presentation
    folder onto the playback computer
  • Dont forget to test performance, and, of
    course, make sure the PowerPoint versions match!

43
The Real Agenda
  • How big is the trailer?
  • How big a truck do we need?
  • How do we hook the trailer up to the truck?

44
The Takeaway (What we hope you got out of this...)
  • You understand why video can be such a big
    trailer, and a bit about what tricks we use to
    make the trailer an easier load to haul
  • You understand a bit about the codec trailer
    hitch issues, and you have a checklist for how
    to tune the truck for better video playback
  • You know theres more than one way in PowerPoint
    to hook them up, and you have a sense of which
    approach to use in which situation

45
Anything Else?
  • Burning (And Other) Questions?
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