Management Development Training Program: Labor Relations Module - PowerPoint PPT Presentation

Loading...

PPT – Management Development Training Program: Labor Relations Module PowerPoint presentation | free to download - id: 4428e7-ZDE4N



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Management Development Training Program: Labor Relations Module

Description:

Education Research Patient Care Welcome Materials & Supply Chain Management A Solutions Driven Department Our philosophy is to use a team approach that involves our ... – PowerPoint PPT presentation

Number of Views:74
Avg rating:3.0/5.0
Slides: 29
Provided by: ECS72
Learn more at: http://opa.uchc.edu
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Management Development Training Program: Labor Relations Module


1
Education
Research
Patient Care
Welcome
2
Materials Supply Chain Management A Solutions
Driven Department
Karen
Jeff
Adam
Dan
Jack
Our philosophy is to use a team approach  that
involves our customers.   Coming Together is a
Beginning... Keeping Together is
Progress... Working Together is Success.
3
Our Materials Supply Chain Team is Ready to
Serve You
MISSION STATEMENT Materials Supply Chain
Management (MSCM)   The Friendship of Those We
Serve is the Foundation of Our Progress.    Materi
als Supply Chain Management is dedicated to
advancing the Health Centers academic, research
and clinical care objectives by providing the
Health Center community with expert, efficient,
cost effective and compliant Supply Chain
Logistics, distribution, inventory, property
management, records retention, shipping and
receiving services.  Working together, we will
tap into our collective power and experience to
offer a diverse perspective from our various
Hospital and Clinical departments, challenge
current practices, promote innovative solutions,
and advance the University of Connecticut Health
Center/John Dempsey Hospital to the next
generation of Supply Chain optimization and
savings.
Jack Ferraro 860-679-1927 University Director
and State of Connecticut RML Officer
Materials, Supply Chain, Property Resource
Management
The Friendship of Those We Serve is the
Foundation of Our Progress. Our philosophy is to
use a team approach that involves our customers.
4
Our Materials Supply Chain Team is Ready to
Serve You
Jeff Boyko 860-679-1955 Assistant Director and
Business/Finance Manager Office of Property
Materials Management
5
Our Materials Supply Chain Team is Ready to
Serve You
Adam Mike 860-679-3255 UCHC Materials  Logistics
  Systems Supervisor State of Connecticut ARML
Officer
6
Our Materials Supply Chain Team is Ready to
Serve You
Providing Clinical Materials Expertise and
Support Serving the Hospital PAR
Inventory Clinics OR FSC JDH/UMG/SODM  
Dan Hannon 860-679-2740 Medical Materials 
Supervisor Clinical Supply Chain Liaison
Working together with Materials Logistics,
Materials Resource Management, Value Analysis and
Purchasing Services providing Clinical Materials
expertise and support for the Hospital and Clinic
Supply Chain needs.
7
Our Materials Supply Chain Team is Ready to
Serve You
Materials Supply Chain Resource
Management         Central Help Desk
Services         e-Portal      Requisitioning    
  Sourcing      Vendor Management      Warehouse
Services Value Analysis and Analytical
Services Academic Offices
Clinics Dental Clinic
Hospital Pharmacy Research
UMG UCHC/JDH/UMG/SODM
Karen Grady 860-679-2283 UCHC Resource
Supervisor Value Analysis Program
Facilitator/Manager
8
Our Materials Supply Chain Team is Ready to
Serve You
Central Warehouse Services CMHC Supply Inventory
Services Chemical Supplies Dental
Supplies Laboratory Supplies Standardization
Programs Medical Surgical Supplies Office
Business Supplies Office Seating
Don Carr 860-679-1965 Central Warehouse
Supervisor Materials Resource Management
Hours 730 AM - 330 PM
9
Our Materials Supply Chain Team is Ready to
Serve You
  • The specific responsibilities which must be
    maintained by Inventory Control are
  • Update the equipment inventory data file
  • Reconcile the equipment inventory data file
    to expenditure information as required by
    State Auditors
  • Conduct physical inventories as required
  • New Acquisition Control (tag and inventory)
  • Loss Reporting

Bill Murowsky 860-679-1952 Asset Control Officer
Property Management
10
Materials Supply Chain Management Policy
Summary
  • Objective
  • Customer service oriented focus
  • Responsible for proper placement distribution
    of all items within the inventory formulary
  • Responsible for maintaining monitoring
    inventories in
  • University
  • Hospital
  • Clinical Enterprise
  • Follow the materials management control concept
  • Provide for follow established procedures for the
    evaluation trial of new equipment supplies

11
Materials Supply Chain Management Policy Summary
  • Responsibilities
  • Management of Universitys supply process
    including
  • Acquisition
  • Distribution
  • Control
  • Disposal/termination
  • PAR Inventory Systems
  • Acquisitions are completed in a fair equitable
    manner
  • Materials are received, managed accounted for
  • Distribution of materials is handled in a safe,
    timely efficient manner
  • Surplus equipment supplies are re-used,
    recycled, or disposed of safely economically

12
Materials Supply Chain Management Policy Summary
  • Responsibilities
  • Business partnerships are explored that support
    the Health Centers strategic direction
  • The University customer can rely on the Materials
    Management Department for expert assistance
    consultation on their supply chain needs
  • Customers receive timely communication
    information relating to University materials
    services product market
  • Monitor evaluate the quality of customer
    service

13
Materials Supply Chain Management Service Areas
  • Capital Assets
  • Update the equipment inventory data file
  • Reconcile the equipment inventory data file to
    expenditure information
  • Conduct physical inventories as required
  • New Acquisition Control (tag inventory)
  • Loss Reporting

14
Materials Supply Chain Management Logistics
Areas
  • Central Distribution Services
  • Provide shipping, freight, and customs services
  • Provide central shipping and receiving
  • Provide campus distribution services (supply
    pick-up delivery services)
  • Provide mail, courier and messenger services
  • Provide internal and external mail pick-up and
    distribution
  • Sort outgoing and incoming mail
  • Meter all external mail
  • Manage Hospital PAR inventory and distribution

15
Materials Supply Chain Management Service Areas
  • Motor Pool Fleet Operations
  • Maintains a fleet of passenger vehicles, vans,
    and trucks, for lease to all Health Center
    departments and affiliated State Agencies
  • Vehicles are available for daily rental or
    monthly leases
  • Special Event Bus/Transportation Program for all
    Health Center departments and affiliated State
    Agencies

16
Materials Supply Chain Management Service Areas
  • Supply Chain
  • Source and expedite orders
  • Develop and manage supplier relationships
  • Consult with University customers, assist in
    contract negotiation process and assist in the
    preparation and completion of contract documents
  • Value Analysis and Product Standards
  • Evaluation and Trial of new equipment and supplies

17
Materials Supply Chain Management Service Areas
  • Value Analysis Vendor Contact
  • A vendor contacts Material Management when they
    want to present their product
  • Value Analysis Manager evaluates the product for
    patient safety, new technology or savings
  • Value Analysis Manager verifies if a like product
    exists in the system and if there is, will
    compare the two products
  • Value Analysis Manager will contact the
    department to explore if there is an interest if
    there is will arrange contact between vendor and
    department
  • Material Management will communicate to vendor
    the decision of the department or Value Analysis
    Committee

18
Materials Supply Chain Management Service Areas
  • Value Analysis Needed Product Is Identified
  • Surgeon or Unit Nurse Manager faxes Materials
    Manager with product needed
  • Materials Manager determines if product is
    available
  • If its use is urgent a purchase requisition is
    entered into FRS, the Material Manager will
    notify Surgeon or Unit Nurse Manager and will
    expedite to ensure it is received as required
  • If product use is not urgent or is requested to
    be a stocking item, the Surgeon or Unit Nurse
    Manager completes a product release form

19
Materials Supply Chain Management Service Areas
  • Value Analysis Needed Product Is Identified
  • Submits it to Materials Management
  • The Value Analysis Manager reviews existing
    contracts for product
  • A financial analysis is prepared
  • The vendor is contacted to set up parameter for a
    trial
  • When product is trialed, an evaluation form is
    completed by users
  • The analysis and trial results are presented to
    the Value Analysis Committee for approval

20
Materials Supply Chain Management Service Areas
  • Warehouse Services
  • Provide short term and long term warehouse
    storage
  • Manage central inventory
  • Coordinate the surplus supply and equipment
    credit/ exchange and disposal programs
  • CMHC PAR Inventory Services

21
E-Portal Web Orders System
  • An online procurement system
  • http//opa.uchc.edu/a_mm_web/eportal_weborders.htm

22
Materials Supply Chain Management Forms
  • Employee Directory Form
  • Property Administration Forms
  • Surplus Property
  • Move Requests
  • Records Retention
  • Materials Management/Value Analysis Forms

23
Warehouse Catalogs
  • Chemical Supply
  • Dental Supply
  • Lab Supply
  • Medical Warehouse
  • Medical Satellite Room
  • Office Housekeeping Supply
  • Photo Supply
  • Suture Supply

24
General Information
  • Help Desk Central Distribution Services (West
    Dock) 679-1958
  • Help Desk Central Warehouse Services 679-1965
  • Help Desk Capital Assets, Inventory Control
    679-1952

25
Healthcare Industry Representative Vendor
Tracking System
26
Healthcare Industry Representative Vendor
Tracking
Healthcare Industry Representative Notice Dear
Healthcare Industry Representative, We are
committed to providing the best patient care
available to our patients. As a healthcare
industry representative, you are an integral part
of this process and it is a priority of ours to
ensure that we, and our vendors, are compliant
with hospital policy and industry standards.
The University of Connecticut Health
Center/John Dempsey Hospital is requiring that
you provide documentation that you will abide by
our standards for environmental health, safety,
privacy and quality. In order to assist our
hospital with credentialing all vendor
representatives in the most efficient way, we
have partnered with Vendormate (www.uchc.vendormat
e.com). Vendormate provides an internet based
service that will allow our vendors and hospital
departments to navigate our compliance goals in
an efficient, easy and comprehensive manner.
Please go to www.uchc.vendormate.com, register,
and begin completing your profile and submitting
the required compliance documentation for our
review. If you have already registered with
Vendormate due to your working relationship with
other hospitals, you do not need to register
again. However, you do need to log-in to your
account and ensure compliance with The University
of Connecticut Health Center/John Dempsey
Hospital policies, by selecting the respective
facility and submitting the appropriate
documents. It is required that all vendors
successfully register and complete the vendor
approval process on www.uchc.vendormate.com. This
must be completed before you will be able to
enter any of our hospital departments. Failure to
do so will result in an automatic revocation of
current visitation privileges. Once you have
completed your profile and uploaded your
compliance documentation, Vendormate will then
review your information and ensure the completion
of your user profile. http//www.vendormate.com/
If you have not already registered for
Vendormate, be sure to visit www.uchc.vendormate.c
om today and begin becoming compliant with The
University of Connecticut Health Center/John
Dempsey Hospital vendor policies and
procedures. If you have already registered for
Vendormate, due to your working relationship with
another participating Vendormate hospital, you do
not need to register again. However, you do need
to log-in to your account and ensure compliance
with The University of Connecticut Health
Center/John Dempsey Hospital. click here to
register today Sales Representatives or
Contractors requesting access to the University
of Connecticut Health Center (UCHC) Campus must
submit, for approval, a completed Background
Information Sheet form. This is necessary to
comply with Public Safety Department
requirements. Please see the linked Policy and
Procedure and attached form. click here to view
policy and procedure   Once you have submitted
all of the required credentials and a photo for
your badge, you will receive 'approved' vendor
status for UCHC. Be sure to visit
www.uchc.vendormate.com with any questions or
call 1-888-476-0377.  We look forward to
continuing to work with you. Please note that all
vendors must be part of the Vendormate compliance
network. Thank you for your cooperation and
compliance,
27
Vendor Tracking Steps
Step 5 Vendor
Step 2 Vendor
  • If approved, the vendor is notified via email and
    added to the facilitys list of approved vendors.
  • Vendormate will address compliance documents that
    are considered time sensitive and require annual
    renewal with the vendor to help expedite
    their clearance process.
  • Hospital is notified of any vendor
    non-compliance.
  1. Vendor logs onto Vendormate to create their
    account.
  2. Vendor faxes and/or uploads the
    hospitals required compliance documentation to
    Vendormate.
  3. Vendormate agent assists, organizes and confirms
    the validity of the submitted documentation.
  4. Vendor submits certification request to hospital.

Step 4 Vendor
Step 3 Vendor
  • The hospital manager consults with co-workers and
    physicians to determine if the vendors
    request is accepted or rejected.
  • The appropriate person from the hospital
    receives the vendor certification request, then
    reviews their profile and compliance
    documentation.

28
Hall Pass Assigned to Vendor Representative
Hall Pass includes a picture of the vendor along
with the date, time, vendor name, UCHC Logo, and
the department, contact or physician they are
there to see that day. Badge also is time
expiring after 12 hours the badge becomes
invalid and is visibly Expired, showing a red
stop sign.
About PowerShow.com