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Subordinate Lodge Officer Training


Officer Training 22 September 2001 Roger ... Know what skills are available Pick the right man for the task Longer-term Staffing Identify candidates for Jr. Deacon ... – PowerPoint PPT presentation

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Title: Subordinate Lodge Officer Training

Subordinate Lodge Officer Training
  • 22 September 2001
  • Roger M. Firestone, PMEducation Officer,
    District Four
  • and James D. Hawkins, PM

Who is the Audience?
  • The Junior Warden, most of all
  • Its too late for the Master
  • And almost too late for the Sr. Warden
  • Its not too soon for the Sr. Deacon
  • And well see that the Jr. Deacon should be a
    part of the process from early on
  • The Secretaryeveryone knows who runs the Lodge!
  • And anyone else who wants to earn wages!

Elements of management
  • Planning
  • Organizing
  • Staffing
  • Directing
  • Controlling

  • Youve heard about this ad infinitum and ad
  • But how do you do it?
  • Important question not asked Is it your plan or
    a Lodge plan?
  • Where to start?

Your Plan or a Lodge Plan?
  • Some (many? most?) Masters have a plan for their
  • A Lodge plan is a plan for multiple years
  • Must co-ordinate with your predecessors and your
  • Must also satisfy the 95 of Lodge members who
    are not officers

The Lodge Plan
  • Begin by reaching an agreement among Lodge
    leadership to create a Lodge plan
  • Line officers Secretary Treasurer
  • Any others who show desire to lead (LEO, LIW,
  • Work towards unified long-term plan that
    accommodates short-term needs
  • All line officers incorporate Lodge plan for
    their years

Plans Begin With Ideas
  • Anyone can have an idea
  • Be open and welcoming listen!
  • Newest Master Mason may have much to offer
  • Take advantage of special abilities of members
  • Share ideascommunicate!
  • Ideas become goals
  • Although some ideas are methods...

Whats unique about your Lodge?
Hit the mark!
  • Goals are concrete objectives
  • Earn the James Noah Hillman Award
  • Increase Lodge endowment by 10,000
  • Hold programs on each of 7 LAS
  • Goals must be achievable, under the control of
    those who are to do the work
  • 10 new petitions is not a good goal

From Goals to Plans
  • Once you have set your goals, work backward to
    your starting point
  • Five Ms approach Men, materials, money,
    machines, methods
  • Identify any sub-goals
  • Also called milestones, these can help by giving
    a sense of accomplishment to the workers as
    things proceedand let you know if youre off

Plan Around a Mission
  • An overall plan may be seen as composed of a
    number of missions
  • A mission has a defined objective (what/when),
    but not necessarily every detail specified
  • Leave room for initiative and innovation
  • People want to feel that they have contributed

Adopting the Plan
  • Are your Five Ms available? Discard a plan that
    is not feasible (the earlier, the better)
  • Be sure your plan isnt in conflict with Masonic
    law (Methodical Digest)
  • Be sure your plan has buy-in
  • From the leadership team
  • From the Lodge members (95 of the Lodge)

  • Organizing is creating a structure to accomplish
    the plan
  • EAs in quarry, FCs at building site, each MM
    oversees work of 50 craftsmen
  • The Lodge has a defined organization
  • The Masters tool to augment this for a specific
    purpose is the committee

  • Most Lodges have standing committees
  • Work, funerals, sick distressed, etc.
  • Be sure you have the ones you needand only
    those! Dont waste time on pointless committees
  • Committees must have at least three members in
    most Masonic jurisdictions
  • The Master is ex officio a member of all

Committees (cont.)
  • If a standing committee (by By-law or custom)
    doesnt fit the need, the Master should appoint
    an ad hoc committee
  • Give a definite purpose or mission
  • Appoint those apposite to the task
  • Dont let it become a perpetuity
  • But if its job is gt 1 year, the SW/JW/etc. should
    agree to re-appoint to carry on the task

Committees (cont.)
  • Rt \ Wor \ Bro\ Allen Roberts inveighed against
  • He preferred teams
  • Call them teams or task forces, they are the same
  • Whats important is to make sure that they act
  • You can lead a horse to water, but you cant make
    him drink
  • You can, however, put salt in his oats...

  • Masonry is a volunteer organization
  • Men volunteer to join (own free will and
  • Men volunteer to participate after they become
    Master Masons
  • In these times, far fewer men volunteer than used
  • Must work with what staff is available

Staffing (cont.)
  • Dont be afraid to ask!
  • Many Brothers are too shy to offer, really!
  • Fear of rejection, of doing the wrong thing, etc.
  • Ask earlymen have many commitments
  • Know your Brothers
  • Know what skills are available
  • Pick the right man for the task

Longer-term Staffing
  • Identify candidates for Jr. Deacon more than just
    six weeks before annual elections
  • Perhaps two or three years aheadbuild a strong
  • Consider a seven- or eight-year line, even
  • Identify what you will do for the Lodge as a Past
  • Keep the PMs involved
  • Prepare for replacement of Secy, Treasurer,...

Staffing Problems Challenges
  • What everyone says is our biggest problem
  • But also participation
  • King Solomon had 153,302 people helping him
  • People dont want to do all the work themselves
  • If everyone pitched in, there would be fewer big
  • Its amazing what can be accomplished if you
    dont care who gets the credit...

  • Directing is the process of seeing that the
    details of the task are carried out
  • Directing is not solely giving orders and
    watching others do the work
  • It is also a matter of giving reinforcement
    compliments and corrections
  • And it is vital to know what the parts of the
    task are

  • If directing were called coaching, there would
    be a lot less bossing people around
  • The optimum leader is a coach
  • A coachs job is to get the best from his people
  • A coach need not be able to do the job better
    than the subordinate
  • A coach should probably know the job better than
    the subordinate, to give useful instruction

Getting the Best From People
  • Training (skills)
  • Instruction (task-related)
  • Positive reinforcement
  • Team-building
  • A box of donuts Two bucks. Team bonding

  • Controlling is the process of comparing actual
    performance to the plan
  • The purpose of controlling is to correct
    deviations and reward success
  • Note that deviations are corrected, not punished
  • Must know what is expected
  • Thats why plan goals are specific and there are
    milestones along the way

Controlling (cont.)
  • Management by walking around
  • Keep an eye on your leaders (committee chairs)
  • Look for the important things, right or wrong
  • Quantifiable milestones are best, but not always
  • Know whos responsible for what

Other Management Functions
  • Marketing and communications
  • Make your Lodge visible!
  • to its members
  • to other Lodges
  • to the community
  • Finance (remember the long term!Lodge Plan,
  • Facilities and maintenance, security
  • Nothing uniquely Masonic here...

Whats a Lodge Meeting About?
  • Ritual (not covered further in this course)
  • Necessary business
  • Avoid unnecessary business!
  • Do whatever it takes to make it brief!
  • Program
  • Fellowship

  • Dont have to read everything! Summarize!
  • Have an annual budget approved
  • Only have to vote on off-budget expenses
  • Reports only from committees having some info
    useful to the Lodge as a whole
  • Have an agenda and follow it
  • Let Brothers have reasonable opportunity for
    input, but cut off rambling, repetition

  • Too many programs come from outside the Lodge
    these days
  • Some have been seen over and over...
  • The L.E.O. is not the answer to the above
  • Need to have individual Brothers participate in
    the work
  • This may take some jump starting
  • Is the L.E.O. a committee head? Or just one man?

  • This is why many men become Masons
  • If your stated communication ends at 1015 PM,
    there is no time for this afterwards
  • Plan (Lodge Plan, remember?) social activities
  • Involve families involve youth groups, involve
    EAs and FCsand some just for MMs, too
  • Address age range of members (softball vs.
    cribbage tournament)

The Most Important Point
  • Masonry is not a business or a religion
  • Men become Masons without knowing very much about
    it and may be easily disappointed
  • Masonry is a pastime
  • People want to enjoy their pastimes
  • Even serious hobbies must provide satisfaction
  • Therefore HAVE FUN!!!!

  • You have now received your
  • Worshipful Master
  • of
  • Business Administration
  • degree!

And now...
From Wor. Bro. James D. Hawkins
More light...