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RFID Based Automation Solution for Library Management

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Title: RFID Based Automation Solution for Library Management


1
RFID Based Automation Solution for Library
Management
www.rapidradio.co.in
2
About RapidRadio Solutions Pvt. Ltd.
  • First spin-off company at NirmaLabs A
    technology business incubator supported by
    Department of Science Technology
  • One of the few companies in India operating in
    RFID hardware space.
  • Wide SI network of more than 60 SIs across India
    for sales support services
  • RapidRadio is funded by GVFL A Pioneer VC
    company in India
  • Company is supported by Industry Leaders
    Professional Mentors
  • We have entire range of RFID hardware solutions
    for libraries of different size and scale.
  • We are certified by Inflibnet (UGC) for
    compatibility with NCIPV2.0.
  • Our clientele is enriched with prestigious and
    renowned Institutes, which shows the quality of
    work we do.
  • We always strive to provide 100 customer
    satisfaction to all our clients through after
    sales service.

3
Agenda
  • Todays Modern Library
  • RFID Technology Applications
  • RFID vs Barcodes
  • RFID in Libraries
  • Benefits to Libraries
  • Benefits to Staff
  • Benefits to Patrons
  • RFID System Components
  • Vendor Selection
  • NISO Recommendations
  • Conclusion
  • Library Client List
  • Questions

4
Todays Modern Library
  • Identifies Captures information from available
    global resources
  • Proper maintenance of available resources in
    electronic format with help of automation
    software's, adequate IT infrastructure etc
  • Information dissemination through web based
    technologies, allowing user to easily locate
    information access available resources 24 X 7
  • Use of emerging technologies open source tools
    such as CMS (Joomla), Desktop search, Federated
    search, RSS, P2P, Blogs, Social Networking
    (orkut), Wikis etc
  • Today's libraries are being made over as "idea
    stores", complete with cafés and multi-media
    offerings.

5
Challenges for Librarians
  • Patron Expectation Service in the information
    age
  • Lack of information, training technology know
    how
  • Lack of Staff
  • Loss of Library material
  • Investment in systems automation technology
  • Support Service from vendors

6
RFID Technology Applications
  • RFID is a state of art Non line of sight AIDC
    technology that is gaining popularity with
    Library fraternity in India
  • RFID is currently being used for various
    application areas such as
  • Asset management
  • Library Campus management
  • Public Transportation Systems
  • Inventory management
  • Equipment maintenance
  • Livestock Tracking
  • Gas Cylinder Tracking
  • Attendance Access control
  • Document Tracking
  • Vehicle Tracking
  • Healthcare Management
  • Security Monitoring
  • Supply chain management
  • Warehouse management..

7
Technology Comparison RFID, Barcode EM
Sr. No. Features RFID Barcode EM Security
1 Identification technology Non line of sight RF line of sight optics Non line of sight EM
2 Built in security Yes No Yes
3 Multiple item identification Yes No Yes
4 Automate circulation of books Yes Yes No
5 Automate search Yes No No
6 Self check out facility Yes No No
7 Self check in facility Yes No No
8 Flexibility and modularity Yes Yes No
9 Common ID card Yes Yes No
10 Automated sorting Yes No No
11 Reduce RSI to staff Yes No No
12 Automate Stock Management Yes No No
13 Longer Tag durability Yes No Yes
14 Secured inter library borrowing Yes No No
15 Allows for 24hrs open access reading room Yes No No
16 Budget Medium Low Medium
Overview Overview Single technology that can automate major routine functions of a library. Allowing users to access the library resources at flexible timings and provides library staff institute management with better control over their resources Low cost technology that can automate circulation functions in a library. Does not support security, auto inventory, stock management, self issue return etc Serves only security aspect for library items.

8
RFID in Libraries
  • Fastest, easiest, most efficient way to track,
    locate manage library materials.
  • Efficient Book circulation management.
  • Automatic Check-in and Check-out.
  • Library inventory tracking in minutes instead of
    hours.
  • Multiple books can be read simultaneously.
  • Unique ID of the RFID tag prevents
    counterfeiting.
  • Automated material handling using conveyor
    sorting systems.
  • Facilitate inter library intra-library borrowing

9
Contd..
  • Benefits to Libraries
  • Searching Stock management
  • Operations such as managing material on the
    shelves, identifying missing
    mishelved items and taking stocks regularly will
    be feasible
  • Improved Patron Services
  • Spending minimal time on circulation operations
    allows library staff to assist patrons.
  • Routine patron services are not disturbed
    even when libraries are facing staff shortages
    budget cuts
  • Flexibility And Modularity
  • Ability to add newer products and features as
    finances and customer needs dictate
  • Security
  • Library item identification security is
    combined into a single tag, there by
    eliminating the need to attach an additional
    security strip

10
Contd..
  • Benefits to Staff
  • Less time needed for circulation operations
  • Implementing RFID will considerably reduce
    the amount of time required to issue, receive,
    transport, sort shelve library materials
  • Efficient Inventory management
  • Inventory management can be done using a handheld
    reader without closing the library and is at
    least 20 times faster compared to existing
    barcode based system
  • Reducing Repetitive Stress Injuries (RSI)
  • RFID based system reduces repetitive scanning of
    individual items at the circulation desk during
    check in, check out and hence avoids RSI such as
    carpal tunnel syndrome
  • Taking inventory in a rfid based system doesnt
    require physical deshelving shelving of library
    materials

11
Contd..
  • Benefits to Patrons
  • Patrons will spend less time waiting in check-out
    lines by using Self Check in - Check out systems
  • Patrons find what they are looking for quickly
    easily
  • Reminders for due dates allows patrons to submit
    borrowed materials in time
  • Use of book drops return chutes for returning
    library material, allows for flexible timings
  • RFID enabled patron cards allows for easy patron
    identification reduces errors
  • Self service enhances patron privacy
  • Improved patron services even when libraries are
    facing staff shortage

12
RFID System Components
  • A RFID system for Library environment consists
    of
  • Tags
  • Readers
  • Middleware
  • Host Computer
  • Application Software (ILS)

13
Communication Flow, Protocols Standards
ISO 15693
M I D D L E W A R E
LMS DA T A B A S E
ISO 18000-3
S I P 2 -- N C I P S E R V E R
KOHA
S I P 2 -- N C I P C L I E N T
ISO 15693
proprietary
LIBSOFT
ISO 14443A
VTLS
SIP2
Smart card
SOUL
NCIP
ISO 15693
Tag
LIBERTY
REQ
ALICE
ISO 15693
proprietary
REPLY
LIBSYS
Tag
Security EAS AFI Virtual DB
14
RFID Hardware
  • Station Station Reader (RRHFLB03)
  • RRHFLB01 is a plug n play multi protocol
    integrated antenna-reader system capable of
    detecting tags based on NXP I-code1 ISO/IEC-
    15693 ISO 1443A and specially designed for
    library circulation desk application.
  • With a read range up to 20cms it can be used
    for entry of new books or borrowers and
    issue/return of books at circulation desk. It
    will have options of connecting to thermal
    printer, send emails sms of transaction
    history.
  • Self Check Out / In Kiosk Stations (RRHFLB02)
  • Proposed book borrowing station is a
    standalone interactive multi protocol (NXP
    I-code1 ISO/IEC- 15693 ISO 14443A) Self
    Check-out / In station primarily for self issue
    return of library items at a time. With its
    inbuilt capacitive touch screen and thermal slip
    printer patrons can view print transaction
    related information such as number of books
    issued, outstanding fine (if any) with electronic
    fine receiving facility
  • Auto email sms of transaction details can
    be sent to the patron. Customized information can
    also be printed on the transaction slip.

15
Contd..
  • HF Handheld Reader (RRHFHH3)
  • RRHFHH2 is an ergonomically designed handheld
    reader primarily designed for performing
    activities such as shelf order checking,
    shelf-reading, searching, inventory scanning,
    weeding etc in library kind of environment.
    RRHFHH2 is capable to read/write tags of both NXP
    I-Code1 and ISO/IEC 15693 standards.
  • Gate Detection System (RRHFGA2)
  • Proposed gate detection system would be
    compliant to shall be fully compliant with ISO
    15693/ISO 18000-3 Mode-1 standards supplied
    tags and is a walk through gate detection system
    capable of detecting unauthorized tagged items
    passing through it.
  • Three options of item identification are
    available viz. EAS bit detection, AFI bit
    identification and ILMS database cross check.
  • Also it consists of IR sensors with inbuilt
    fuzzy logic to distinctly identify entry exit
    visitor count.
  • It has inbuilt audio visual alert facility
    for theft detection and a read range of up to 36
    inches between two pedestals.

16
RFID Middleware
  • Capable of programming tag at a time for write,
    lock and EAS operations.
  • Tagging / Re-tagging after proper online
    validation of (title/member records from LMS
    database)
  • Tag monitoring by accessing item record from ILMS
    database
  • Patron Smart Card personalization monitoring by
    accessing patron ID from ILMS database
  • Sorting by accessing Title record from ILMS
  • Check out /Check-in/Renewal
  • Provision for display of member photograph along
    with member details while transactions

17
Middleware contd
  • Provision to display reservations done by a
    member along with sequence and date
  • Provision for enquiry of checkouts against a
    member and its due date. This facility is
    available on all transaction screens for reducing
    response time while presenting the details before
    the member
  • Provision for details of fine against a member
  • Provision of email, sms slip printing
    containing the details of a transaction
  • Reserved titles get highlighted while check-in
  • Intelligent system for judging nature of
    transaction i.e. check in or check out operation

18
Vendor Selection
  • Hardware Software should meet global
    recommended standards for use of RFID in
    Libraries
  • RFID hardware products for library should be
    compatible with global protocols such as SIP2
    ,NCIP, ISO 18000-3, ISO 15693, ISO 14443A ISO
    28560 (Part 1, 2 3)
  • Supplied equipment should allow forward
    compatibility with anticipated new standards
  • Can we purchase tags from other manufacturers
    still be sure of interoperability with existing
    hardware in future
  • Will the existing protocols software work with
    the new hardware tags? If not, what is required
    to make them compatible?
  • Vendors should make hardware software upgrades
    in future to conform to standards
  • Judge Vendors Technology know how for products to
    be supplied
  • Ask for Customer reference discuss your
    concerns with them
  • Special emphasis on Staff training Local
    Support

19
NISO Recommendations
  • In Libraries, 13.56MHz High Frequency tags should
    be used
  • RFID tags for library use should be passive
  • The typical read range of tags for library
    applications should not be increased
    substantially beyond the present range of 8-20
    inches for smaller tags in future
  • Only tags including standardized AFI feature
    should be used in libraries
  • The system will cause no interference with other
    applications
  • The system will utilize ISO/IEC 18000-3 Mode 1
    tags programmed so that they should work for
    identification of items in other libraries
  • The system will use tags that will not interfere
    with the operation of security systems in other
    libraries
  • Security implementations for RFID in libraries
    should not lock a compliant system into any one
    security possibility (EAS, AFI, Virtual
    deactivation), but rather leave security as a
    place for differentiation between vendors
  • RFID tags should be reprogrammable for migration
    purposes
  • Data on RFID tags should be encoded according to
    the recommended data model, using encoding
    described in ISO/IEC 15962 using relative
    object IDs specified in anticipated standard
    ISO/NP 28560 for RFID in Libraries

20
Why RapidRadio.
  • Over 6 years of experience in providing RFID
    hardware solutions to more than 35 libraries and
    seamless integration with multiple library
    management systems including KOHA, SOUL 2.0,
    Liberty 3.0, VTLS Virtua, Alice, SLIM21, Autolib
    etc. using global standards like NCIP V2.0 SIP
    2.0
  • Systematic approach to after sales support
    affordable AMC with positive attitude, keeping
    end customer objectives always at top most
    priority
  • Single point of contact to execute tasks right
    from data entry of books to implementing full
    fledged Library automation project including RFID
    and surrounding technologies like CCTV,
    Attendance management etc in consortium with
    leading technology providers
  • We have defined a unique partnership program
    where we work with partners to increase their
    business and through them, whom we consider our
    customers, we achieve our business objective. 

21
Conclusion - What matters.
  • Good quality products meeting global ISO
    standards
  • Vendor who can
  • Not only give you good hardware but integrate it
    with current LMS
  • Provide satisfactory after sales support during
    warranty later through AMC
  • A Cost effective system which can run on its own
    without consuming library staffs time and thus
    making them available for other intellectual jobs
  • Patrons who feel happy to visit library and
    perform operations on their own without waiting
    in queues

22
Few of our esteemed Clients
  • With VTLS
  • IIM Shillong, Shillong
  • IIM Ranchi, Ranchi
  • Chandragupt Institute of Management Patna
  • With KOHA
  • British Council Library, Delhi Chennai
  • Chennai Mathematical Institute, Chennai
  • University of Agricultural Sciences, Bangalore
  • North Easter Hill University (NEHU), Shillong
  • Anna Centenary Library, Chennai
  • With Other Software
  • Chirstian Medical Colleage, Vellore (AutoLib)
  • Regional Cancer Centre (RCC), Trivandrum
  • Central University of Sikkim, Gangtok
  • Gujarat State Library, Gandhinagar
  • IIT Roorkee, Roorkee
  • Total No. of Clients 30

23
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presentation
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incase you wish to visit any of our site for
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