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Risk Management Guide for Student Organizations * Most people don t know that a person who is a minor can also be charged with this crime. * Driving Under the ... – PowerPoint PPT presentation

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Title: Texas A


1
Risk Management Guide for Student Organizations
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2
Purpose of Training
  • Provide an overview of risk management.
  • Familiarize leaders of student organizations with
    risk assessment and management concepts and tools
    as required by Education Code 51.9361

3
What Will I Learn From The Training
  • Ability to define risk management
  • Use the risk matrix to identify and manage risk
  • Identify risk in activities planned by an
    organization
  • Develop methods to manage risk in activities
    planned by organization

4
Risk Management Concepts and Tools
5
What is Risk Management?
  • Risk Management is the process of considering the
    potential and perceived risk involved in student
    activities.
  • It includes monitoring organization activities
    and taking both corrective action and proactive
    steps to minimize accidental injury and/or loss.

6
High Risk Activities
  • Alcohol and Illegal Drugs
  • Hazing
  • Sexual Abuse and Harassment
  • Fire and Other Safety Issues
  • Travel
  • Behavior at Parties and Social Events
  • Others?

7
Risk Types
  • Physical
  • Reputation
  • Emotional
  • Financial
  • Facilities
  • (This is used with permission from Student Risk
    Management at Arizona State University)

8
Risk Management Concepts
  • Identify risky behavior and activities
  • Assess the probability of adverse outcomes
  • Identify and implement controls to eliminate or
    reduce the risk
  • Reassess the activity after the risks have been
    managed
  • Georgia Institute of Technology, 2002

9
Risk Management and Insurance Matrix
10
(No Transcript)
11
Sample University Sample Event
  • Sample University Outdoors
  • Sample University Outdoors is a fun, free event
    where children are taught about wildlife, plants,
    and the outdoors.
  • Events include safety in archery and shooting,
    plant identification, arts and crafts, fish
    printing, ducks unlimited, mystery boxes, fire
    trucks, Smokey the Bear, birds of prey display,
    state park information, casting lessons, and many
    more booths.
  • Gates open at 9 am and close at 3pm. Children and
    parents are free to come any time during these
    hours. A free hotdog lunch is provided, along
    with drinks and chips.

12
Step OneList all risk concerns for Sample
University Outdoors
13
NAME OF EVENT Outdoor Event
LIST SPECIAL ACTIVITIES ASSOCIATED RISKS SERIOUSNESS PROBABILITY METHOD TO MANAGE RISKS
BB Gun Shooting Climbing Wall Archery ATVs 1. 2. 3. 4. 1. 2. 3. 4. 1. 2. 3. 4. 1. 2. 3. 4.
Possible risks include medical emergencies,
food poisoning/allergic reactions, damage to
University reputation, damage to University
property and/or facilities, accidents, injury,
and/or death. Methods to manage risks may
include purchasing special event liability
insurance, arranging for security through TSU PD,
traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK I May result in death. II
May cause severe injury, major property damage,
significant financial loss, and/or result in
negative publicity for the organization and/or
institution. III May cause minor injury,
illness, property damage, financial loss, and/or
could result in negative publicity for the
organization and/or institution. IV Hazard
presents a minimal threat to safety, health, and
well-being of participants.
PROBABILITY A Likely to occur immediately or in
a short period of time, expected to occur
frequently. B Probably will come in time C
May occur in time. D Unlikely to occur.
Probability Probability Probability Probability
Seriousness A B C D
I
II
III
IV
If any special activity score is within the red
or yellow the Office of Student Activities must
review. The Risk Management Insurance Matrix
must be filed when an Activity Proposal is
require. The form has been provided as an
educational tool to help student leaders to
develop a process for identifying and discussing
potential risk issues. It is intended for use as
part of a larger event planning process, and
should only serve as a starting point for your
discussion on risk management. It is not
designed to take the place of a careful review of
applicable rules, policies, and laws, or
discussion with your advisor. Completion of this
form does not imply approval or authorization of
your event by Tarleton State University. For
more information on event planning, contact
Student Activities in the Thompson Student Center.
14
Step Two Identify risk associated with each
activity
15
Step Two Identification of Risk
  • Driving
  • ATVs
  • Other Vehicles
  • Events
  • BB Gun Shooting
  • Climbing Wall
  • Archery
  • Physical Risks
  • Insect Bites
  • Slips, Trips, Falls
  • Animal Concerns
  • Financial
  • Liability
  • Insurance
  • Reputation
  • What If ???

16
NAME OF EVENT Outdoor Event
LIST SPECIAL ACTIVITIES ASSOCIATED RISKS SERIOUSNESS PROBABILITY METHOD TO MANAGE RISKS
BB Gun Shooting Climbing Wall Archery ATVs 1. Accident Injury 2. Accident Injury 3. Accident Injury 4. Accident Injury 1. 2. 3. 4. 1. 2. 3. 4. 1. 2. 3. 4.
Possible risks include medical emergencies,
food poisoning/allergic reactions, damage to
University reputation, damage to University
property and/or facilities, accidents, injury,
and/or death. Methods to manage risks may
include purchasing special event liability
insurance, arranging for security through TSU PD,
traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK I May result in death. II
May cause severe injury, major property damage,
significant financial loss, and/or result in
negative publicity for the organization and/or
institution. III May cause minor injury,
illness, property damage, financial loss, and/or
could result in negative publicity for the
organization and/or institution. IV Hazard
presents a minimal threat to safety, health, and
well-being of participants.
PROBABILITY A Likely to occur immediately or in
a short period of time, expected to occur
frequently. B Probably will come in time C
May occur in time. D Unlikely to occur.
Probability Probability Probability Probability
Seriousness A B C D
I
II
III
IV
If any special activity score is within the red
or yellow the Office of Student Activities must
review. The Risk Management Insurance Matrix
must be filed when an Activity Proposal is
require. The form has been provided as an
educational tool to help student leaders to
develop a process for identifying and discussing
potential risk issues. It is intended for use as
part of a larger event planning process, and
should only serve as a starting point for your
discussion on risk management. It is not
designed to take the place of a careful review of
applicable rules, policies, and laws, or
discussion with your advisor. Completion of this
form does not imply approval or authorization of
your event by Tarleton State University. For
more information on event planning, contact
Student Activities in the Thompson Student Center.
17
Step ThreeUse the matrix to determine the
level of risk before applying any risk management
strategies
18
NAME OF EVENT Outdoor Event
LIST SPECIAL ACTIVITIES ASSOCIATED RISKS SERIOUSNESS PROBABILITY METHOD TO MANAGE RISKS
BB Gun Shooting Climbing Wall Archery ATVs 1. Accident Injury 2. Accident Injury 3. Accident Injury 4. Accident Injury 1. II 2. II 3. II 4. II 1. 2. 3. 4. 1. 2. 3. 4.
Possible risks include medical emergencies,
food poisoning/allergic reactions, damage to
University reputation, damage to University
property and/or facilities, accidents, injury,
and/or death. Methods to manage risks may
include purchasing special event liability
insurance, arranging for security through TSU PD,
traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK I May result in death. II
May cause severe injury, major property damage,
significant financial loss, and/or result in
negative publicity for the organization and/or
institution. III May cause minor injury,
illness, property damage, financial loss, and/or
could result in negative publicity for the
organization and/or institution. IV Hazard
presents a minimal threat to safety, health, and
well-being of participants.
PROBABILITY A Likely to occur immediately or in
a short period of time, expected to occur
frequently. B Probably will come in time C
May occur in time. D Unlikely to occur.
Probability Probability Probability Probability
Seriousness A B C D
I
II
III
IV
If any special activity score is within the red
or yellow the Office of Student Activities must
review. The Risk Management Insurance Matrix
must be filed when an Activity Proposal is
require. The form has been provided as an
educational tool to help student leaders to
develop a process for identifying and discussing
potential risk issues. It is intended for use as
part of a larger event planning process, and
should only serve as a starting point for your
discussion on risk management. It is not
designed to take the place of a careful review of
applicable rules, policies, and laws, or
discussion with your advisor. Completion of this
form does not imply approval or authorization of
your event by Tarleton State University. For
more information on event planning, contact
Student Activities in the Thompson Student Center.
19
NAME OF EVENT Outdoor Event
LIST SPECIAL ACTIVITIES ASSOCIATED RISKS SERIOUSNESS PROBABILITY METHOD TO MANAGE RISKS
BB Gun Shooting Climbing Wall Archery ATVs 1. Accident Injury 2. Accident Injury 3. Accident Injury 4. Accident Injury 1. II 2. II 3. II 4. II 1. B 2. B 3. B 4. B 1. 2. 3. 4.
Possible risks include medical emergencies,
food poisoning/allergic reactions, damage to
University reputation, damage to University
property and/or facilities, accidents, injury,
and/or death. Methods to manage risks may
include purchasing special event liability
insurance, arranging for security through TSU PD,
traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK I May result in death. II
May cause severe injury, major property damage,
significant financial loss, and/or result in
negative publicity for the organization and/or
institution. III May cause minor injury,
illness, property damage, financial loss, and/or
could result in negative publicity for the
organization and/or institution. IV Hazard
presents a minimal threat to safety, health, and
well-being of participants.
PROBABILITY A Likely to occur immediately or in
a short period of time, expected to occur
frequently. B Probably will come in time C
May occur in time. D Unlikely to occur.
Probability Probability Probability Probability
Seriousness A B C D
I
II
III
IV
If any special activity score is within the red
or yellow the Office of Student Activities must
review. The Risk Management Insurance Matrix
must be filed when an Activity Proposal is
require. The form has been provided as an
educational tool to help student leaders to
develop a process for identifying and discussing
potential risk issues. It is intended for use as
part of a larger event planning process, and
should only serve as a starting point for your
discussion on risk management. It is not
designed to take the place of a careful review of
applicable rules, policies, and laws, or
discussion with your advisor. Completion of this
form does not imply approval or authorization of
your event by Tarleton State University. For
more information on event planning, contact
Student Activities in the Thompson Student Center.
20
Step Four Brainstorm Methods to Manage Risk
21
Find strategies you can apply to reduce the
severity of the risk and probability that
something will go wrong
  • Procure Summer Camp insurance for participants
    providing coverage that included accident,
    medical and general liability.
  • Provide medical station to treat minor issues
    such as insect bites, sun exposure, sprains, etc.
  • Request ATVs to be provided by vendor in lieu of
    utilizing personal vehicles.
  • Procure Inland Marine insurance on ATVs in the
    event a unit is damaged during use.
  • Monitor food preparation process for potential
    food safety concerns.
  • Implement registration process to monitor
    participants.

22
NAME OF EVENT Outdoor Event
LIST SPECIAL ACTIVITIES ASSOCIATED RISKS SERIOUSNESS PROBABILITY METHOD TO MANAGE RISKS
BB Gun Shooting Climbing Wall Archery ATVs 1. Accident Injury 2. Accident Injury 3. Accident Injury 4. Accident Injury 1. II 2. II 3. II 4. II 1. B 2. B 3. B 4. B Proper one on one Instruction/Supervision 2. One on one Instruction/Participation Vendor certified supervision 3. One on One Instruction/Supervision 4. Restricting use to Advisor/Organization not participants. Provide orientation for use limitations and routes. Use vendor ATVs instead of personal units.
Possible risks include medical emergencies,
food poisoning/allergic reactions, damage to
University reputation, damage to University
property and/or facilities, accidents, injury,
and/or death. Methods to manage risks may
include purchasing special event liability
insurance, arranging for security through TSU PD,
traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK I May result in death. II
May cause severe injury, major property damage,
significant financial loss, and/or result in
negative publicity for the organization and/or
institution. III May cause minor injury,
illness, property damage, financial loss, and/or
could result in negative publicity for the
organization and/or institution. IV Hazard
presents a minimal threat to safety, health, and
well-being of participants.
PROBABILITY A Likely to occur immediately or in
a short period of time, expected to occur
frequently. B Probably will come in time C
May occur in time. D Unlikely to occur.
Probability Probability Probability Probability
Seriousness A B C D
I
II
III
IV
If any special activity score is within the red
or yellow the Office of Student Activities must
review. The Risk Management Insurance Matrix
must be filed when an Activity Proposal is
require. The form has been provided as an
educational tool to help student leaders to
develop a process for identifying and discussing
potential risk issues. It is intended for use as
part of a larger event planning process, and
should only serve as a starting point for your
discussion on risk management. It is not
designed to take the place of a careful review of
applicable rules, policies, and laws, or
discussion with your advisor. Completion of this
form does not imply approval or authorization of
your event by Tarleton State University. For
more information on event planning, contact
Student Activities in the Thompson Student Center.
23
Step Five Determine if you have reached an
acceptable level of risk by applying risk
management strategies
24
Step Five
  • Consider modifying or eliminating activities that
    have unreasonable risk associated with them.
  • Remember to consider how the activities relate to
    the mission and purpose or your organization.

25
Additional Resources
  • The Risk Management Insurance Matrix is
    available on the Texas AM University System
    website at http//www.tamus.edu/assets/files/sa
    fety/pdf/SystemRiskAssessmentMatrix.pdf

26
Alcohol, Illegal Drugs and Penalties
27
Alcohol, Illegal Drugs and Penalties
Public intoxication - Occurs when a person
appears in public while intoxicated to the degree
that the person may endanger himself/herself or
others due to the impairment of mental or
physical faculties. The officer is not required
to give you a breath test or a field sobriety
test to show that you are intoxicated. Generally
you get to sober up in jail, unless there is a
responsible sober adult that is willing to accept
responsibility for you and the officer deems it
not necessary for a trip to jail.
Minor in Consumption - Minor in consumption is
just that! Just taking a sip of one beer
violates the law. The only exception to this is
if your parent or spouse is with you and giving
you the alcohol to consume.
Minor in Possession - A person who is a minor
(under 21 years of age) who is found to be in
possession on an alcoholic beverage of any kind
is in violation.
28
Alcohol, Illegal Drugs and Penalties
  • Purchase / Furnish Alcohol to a Minor
  • Fines
  • Up to 4,000.00
  • and Up to 1 yr. in Jail
  • Furnishing alcohol to a minor or providing a
    place for a minor to consume alcohol is a serious
    Class A misdemeanor and is under the jurisdiction
    of the County Court. A Class A misdemeanor is
    one step below a felony.
  • Remember if you are having a party at your house
  • or apartment, you are responsible. If one minor
    is
  • found drinking at your party you are in
    violation.

29
Alcohol, Illegal Drugs and Penalties
  • Driving While Intoxicated
  • A person is Driving While Intoxicated when having
    a blood alcohol concentration of 0.08 or more
    while operating a motor vehicle.
  • The 1st offense is a Class B misdemeanor
  • Fines Confinement in jail for up to 180 days, a
    fine up to 2,000 and drivers license suspension
    90 days to 1 year
  • The 2nd offense is a Class A misdemeanor
  • Fines Confinement in jail a minimum of 30 days
    up to one year, a fine not to exceed 4,000 and
    drivers license suspension 180 days to 2 years
  • The 3rd offense is a third degree felony
  • Fines 2 to 10 years in prison, a fine not to
    exceed 10,000, an drivers license suspension
    180 days to 2 years
  • (Fines do not include court cost and lawyer fees)

30
Alcohol, Illegal Drugs and Penalties
Possession of Drugs
The possession of a usable quantity of Marijuana
(2 oz. or less) is an offense under state
law. This offense is a Class B Misdemeanor
Heroin, Cocaine, Methamphetamine, Methadone,
Psilocin (Mushrooms), Mescaline, and The
Opiates Dangerous Drugs such as the above are
those types of drugs that have no medicinal
value. Possession of these major drugs carries
varied punishments and even the possession of
only a single usable amount still carries a State
Jail Felony punishment.
Fine Confinement in jail for up to 180 days
and a fine up to 2,000
Fines Up to two years in jail and a fine of up
to 10,000 Punishments for possession over a
usable amount can be as high as 15-99 years or
life and up to 250,000 fine
31
Alcohol, Illegal Drugs and Penalties
  • Methods of Control
  • Check IDs at the door and use a unique way of
    identifying those over the legal drinking age,
    such as with bracelets.
  • Hire professional security to work the door and
    check IDs.
  • Serve non-alcoholic beverages and food.
  • Set a starting time and ending time for the party
    and stick with them, limit party to four hours.
  • Do not permit drinking games
  • Maintain control of all alcoholic beverages
    present.
  • Do not allow bottles.

32
Alcohol, Illegal Drugs and Penalties
  • What Should You Do?
  • Know the Law
  • Minor in possession
  • Stop the drinking
  • Take the appropriate action to deal with the
    minor in a safe manner
  • Illegal drugs
  • Notify authorities for removal of the individual
  • Ensure the person who is under the influence is
    properly cared for
  • Impaired Attendee
  • Do not allow the person to drive
  • Seek medical assistance as needed
  • Do not leave the person alone

33
Sample University
  • Alcohol, Illegal Drugs and Penalties Scenario
  • (Insert a scenario)

34
Hazing
35
Hazing
  • Hazing is defined as any intentional or
    reckless act occurring on or off the campus of an
    educational institution, by one person alone or
    acting with others, directed against a student
    that endangers the mental or physical health or
    safety of that student for the purpose of
    pledging, being initiated into, affiliating with,
    holding office in, or maintaining membership in
    any organization whose members are students at an
    educational institution.

36
Hazing
  • Hazing Does Not
  • Help you to assimilate better into the
    group/organization
  • Help you build inner strength
  • Take into account the psychological state of an
    individual
  • Have boundaries or follow safe-guards that govern
    actions, or activities
  • Have to be illegal, and/or involve ingesting
    something
  • Represent the only creative alternative bond
    activity

37
Hazing
  • Hazing Does
  • Create a cycle of abusive behavior
  • Create a false sense of power and control
  • Display an absence of constraints or boundaries
  • Humiliates, degrades, and embarrasses

38
Hazing
  • Prevent Hazing
  • Recognition of hazing
  • Follow the Student Handbook, Charter and/or
    National Policy
  • Stand-up for what is right even if it is
    against traditions
  • Secret Hazing
  • Groupthink

39
HazingScenario(Insert your scenario here)
40
Sexual Abuse Sexual Harassment
41
Sexual Abuse-Sexual Harassment
  • Sexual Harassment is unwelcome conduct of a
    sexual natureandcan include unwelcome sexual
    advances, request for sexual favors, and other
    verbal, nonverbal, or physical conduct of a
    sexual nature. Federal law prohibits sexual
    harassment of college students whether the
    harasser is an employee or another student.
  • Sexual Abuse includes a wide range of unwanted
    sexual behaviors, including sexual
    assault/murder, aggravated sexual assault, sexual
    assault, which can be forced contact or coercive
    in nature, indecent exposure, obscene phone
    calls, sexual harassment, voyeurism, grinding,
    peeping, etc. HB 2639 utilizes the term sexual
    abuse in an effort to encompass all of the above
    behaviors. However, for this risk management
    training sexual assault will be discussed more.

42
Sexual Abuse-Sexual Harassment
  • 20 to 25 percent of college women are sexually
    assaulted during their college career (The
    American Association of University Women, 2004)
  • In 2003, one in every 10 sexual assault victims
    were male (US Dept of Justice, 2003)
  • In 2005, about seven in ten female rape or sexual
    assault victims stated the offender was an
    intimate, other relative, a friend or an
    acquaintance (Natl Crime Victimization Survey),
  • Alcohol continues to be the number one drug used
    to facilitate a sexual assault (US Dept of
    Justice)

43
Sexual Abuse-Sexual Harassment
  • Members of the university community, guests and
    visitors have the right to be free from sexual
    violence, abuse, and harassment.  In order for
    individuals to engage in sexual activity of any
    type with other, there must be clear, knowing and
    voluntary consent prior to and during sexual
    activity. 
  • Consent is defined as positive, unambiguous, and
    voluntary agreement to engage in specific sexual
    activity throughout a sexual encounter. Consent
    cannot be inferred from the absence of a "no."  A
    clear "yes," verbal or otherwise, is necessary.
     Consent to some sexual acts does not imply
    consent to others, nor does past consent to a
    given act imply present or future consent.
    Consent must be ongoing throughout a sexual
    encounter and can be revoked at any time.

44
Sexual Abuse-Sexual Harassment
  • Consent cannot be obtained from someone who is
    asleep or is otherwise mentally or physically
    incapacitated, whether due to alcohol, drugs, or
    some other condition.
  • A person is mentally or physically incapacitated
    when that person lacks the ability to make or act
    on considered decisions to engage in sexual
    activity.  Engaging in sexual activity with a
    person whom you know -- or reasonably should know
    -- to be incapacitated constitutes sexual
    misconduct.

45
Sexual Abuse-Sexual Harassment
  • How to Reduce the Risk of Sexual Assault
  • Educate Yourself
  • Look out for your friends
  • Stay in Groups
  • Never be alone with someone you dont know
  • Never leave your beverage unattended
  • Decide what your limits are and communicate them
    clearly
  • Learn to be assertive
  • Do not assume anything
  • TRUST YOUR INSTINCTS

46
Sexual Abuse-Sexual Harassment
  • If you have been Sexually Assaulted
  • Find a safe environment
  • Preserve evidence of the attack
  • Report the attack as soon as possible
  • Seek medical attention
  • Find out about your resources

47
Sexual Abuse-Sexual Harassment
  • Helping Victims
  • Let victims make decisions
  • Listen with patience
  • Active Listening
  • Provide victims with information and referrals

48
Sexual Abuse-Harassment Scenario(insert your
scenario here)
49
Fire and Life Safety
50
Fire and Life Safety
  • Events may have inherent physical risks that
    require contingency plans including
  • Fire Safety
  • Inclement Weather
  • Camus Emergency

51
Fire and Life Safety
  • General Fire/Life Safety Guidelines
  • Organizations should have Emergency contact
    numbers for Fire, Police, Ambulance posted near
    common phones.
  • Prior to any event plan provide for all
    facilities used for event
  • Evacuation routes
  • Shelter
  • Must know specific location description to direct
    emergency services.
  • The possession of firearms or explosive devices
    of any kind is forbidden.

52
Fire and Life Safety
  • General Fire/Life Safety Guidelines
  • Be sure to call authorities to notify them of the
    emergency.
  • Most locations have 9-1-1 service
  • Verify emergency contact number before event
  • First priority is to ensure safety of attendees
  • Have some method of accounting for attendees
    location
  • Initiate appropriate actions in response to the
    emergency

53
Fire and Life Safety
  • Fire Safety
  • Fire evacuate building Do not allow anyone to
    re-enter a building until cleared by the proper
    authority
  • There are several common causes of accidental
    college fires
  • Careless smoking
  • Unattended candles, incense, perfume burners
  • Cooking
  • Overloaded extension cords and power outlets
  • Leaves and debris located near buildings
  • Unattended cooking grills
  • Improper use of surge protectors

54
Fire and Life Safety
  • Life Safety Tips
  • Report to administration, landlord, etc.
    defective or inoperable fire protection
    equipment.
  • Do not tamper with fire protection equipment.
  • Know your evacuation routes in apartments,
    houses, hotels, conference centers, etc.
  • Keep egress hallways and exits clear of
    obstructions.
  • If you observe a fire
  • Activate the fire alarm system to notify building
    occupants of the emergency
  • Notify the University Police or the Stephenville
    Fire Department of the fire
  • Evacuate the building
  • Remain outside until notified by the fire
    department the building is safe to re-enter

55
Fire and Life Safety
  • Inclement Weather
  • If City Tornado Siren sounds travel to the
    interior of the structure. An interior restroom
    provides better protection for most buildings.
  • Place Sample University website link here
  • Know the Areas of Refuge in each building
    on-campus.
  • Place Sample University website link here
  • Review Sample University Inclement Weather
    Policy
  • Place Sample University website link here
  • Know about Sample University Lightning Detection
    System
  • Place Sample University website link here
  • Emergency Notification Text System
  • Place Sample University website link here

56
Fire and Life Safety
  • Campus Emergency
  • Review and know the following procedures if any
    of the following occur
  • Terrorist/Shooter follow directions of
    emergency personnel through your campus emergency
    notification system .
  • Bomb Threat review guidance contained in the
    University Emergency Guide.
  • Place Sample University website link here
  • Injury Accident know basic First Aid protocol
  • Place Sample University website link here

57
Fire and Life Safety Scenario(insert your
scenario here)
58
Travel
59
Travel
  • General Requirements
  • Sample University Student Travel Rule (Place
    reference here)
  • Must be at least 18 years of age
  • Prefer rental vehicles be used if possible
  • Must have personal automobile insurance and
    registration as required by state law if personal
    vehicle to be used

60
Travel
  • Things to Think About
  • Consider alternative methods of transportation
  • Anticipate or prepare for emergency expenses
    associated with travel
  • Transportation in open beds of trucks should be
    avoided
  • Arrangements for transporting impaired
    individuals
  • Plan to take a 15 minute break for every two
    hours of driving

61
Travel
  • More Things to Think About
  • When assigning someone to perform a task
    involving driving, consider their physical and
    mental state
  • Length of trip and number of available driver
  • Does your location provide easy ingress and
    egress
  • Emergency vehicle access
  • Stranding during bad weather

62
Travel Scenario(Enter your scenario here)
63
Behavior at Parties and Social Events
64
Behavior at Parties
  • Can Our Organization Be Held Responsible for an
    Individuals Behavior?
  • YES!
  • It can depend on number of members attending BUT
    most importantly
  • You assume responsibility if the activity is
    related to the organization

65
Behavior at Parties
  • Organizations may be held responsible when
  • acts of individual members are directly related
    to the student organization's activities
  • member is violating local, state, or federal law
    or University regulations and other members
    present fail to discourage such activity
  • Remember in addition to the group being held
    responsible, members, officers, and even advisors
    may be held individually responsible for an
    individual members actions.

66
Behavior at Parties
  • Prevent Potential Problems
  • Communicate organizational and University
    expectations to members BEFORE theres a problems
  • Know the law
  • Use good judgment when
  • Choosing to attend the party/event
  • Posing for pictures which could be posted to
    social networking sites
  • Staying at the party/event if you detect
    illegal/risky behavior

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Behavior and Parties Scenario(Enter your
scenario here)
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Individuals With Disabilities
  • Under state and federal law and AM System
    policy, no individual will be excluded from
    participation in, or be denied the benefit of, or
    be subjected to discrimination, based on
    disability under any system program or activity.
  • This includes extracurricular programs such as
    student organizations and club sports and
    activities. This may mean making reasonable
    modifications and providing aids and services
    that are necessary to ensure that qualified
    individuals with disabilities have an equal
    opportunity to participate, unless to do so would
    fundamentally alter the program.

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Individuals With Disabilities
  • A person with a disability is one who (1) has a
    physical or mental impairment that substantially
    limits one or more major life activities (2) has
    a record of such an impairment or (3) is
    regarded as having such an impairment. AM
    System programs and activities will not operate
    on the basis of generalizations, assumptions,
    prejudices, or stereotypes about disability
    generally, or specific disabilities in
    particular.
  • If you have any questions or concerns about
    making accommodations for individuals with
    disabilities, contact your Section 504/ADA
    Coordinator.

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Risk Management Training
  • Next Steps
  • Within 45 days following completion training, the
    officers or advisors receiving the training must
  • Report the program content at a meeting of the
    full membership of the recognized student
    organization
  • Submit to the Office of Student Activities a
    signed statement saying the report was made
  • Submit to the Office of Student Activities a copy
    of the meeting agenda or a flyer detailing the
    topics covered at the meeting
  • Adopt a risk management policy for the
    organization

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Attendance and Documentation Requirements
  • Must Take Attendance at the Presentation
  • Must impose reasonable sanctions on a person who
    is required to attend and fails to attend
  • Must maintain for three years record of
    attendance and notice provided under Subsection
    (h)

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