Introduction to the SES Data Collection System

1
Introduction to the SES Data Collection System

• This webinar will provide instruction in using
  the mandatory SES Data Collection System

2
Lets Get Started

• Todays webinar is an introduction to the new SES
  Data Collection System and a tour of the roles,
  screens, and tasks associated with the system.
• This is conducted on a facsimile website.

3
Official Login and Password

• You will receive information about how to get
  your login and password for the actual system at
  the END of the presentation.

4
What is the purpose of the data collection system?

• This system will lessen the data collection
  burden on both schools and SES providers while
  preserving the integrity and timeliness of data
  needed for evaluation of SES, state reporting and
  federal reporting.
• Using this data system is mandatory for both LEAs
  and SES providers. There is no alternative data
  collection system approved for use in Arkansas
  public schools.

5

• You still must have students sign in each day
  when they are tutored. These daily sign in sheets
  are the verification of your monthly invoice.
• If there are discrepancies between the invoice
  and sign-ins, providers and schools will need to
  work out the issue. That is not the ADEs purview.

6
SES Reports

• This is only available to the ADE Staff
• This information is used to respond to state and
  federal requirements or to provide information
  required for the evaluation of SES in Arkansas.
• ADE is charged for each report run, so do not
  call and ask me to run reports for you. I will
  run reports quarterly and distribute relevant
  information to the LEAs and providers.

7
SES Maintenance Option

• This option allows for maintenance of SES
  School, Evaluator, Tutor information, and loading
  Benchmark Data

8
USERS

• This is the information about login and password
  access. You cannot get this access yourself. You
  must go through my office to be added to the
  system.
• There is a limit of four (4) users per LEA and
  four (4) users per Provider

9
Exit

• This is to log off from the system.
• Do not leave the system open if you are not using
  it. Log off if you are going to run down the
  hall, or get a cup of coffee, or dash off to a
  meeting.
• It only takes a second to log off and log back
  on. Remember that personal and confidential
  information is housed in this system.

10
How do I get access to the SES data collection
system?

• Each user (both school and provider) will be
  assigned a unique user name and password.
• Those user names and passwords come through my
  office. You will not be able to log in until you
  receive your user name and password.

11
How do I get a password?

• Email me the name of each person in your
  organization who will be responsible for entering
  data into the system.
• There is a maximum of four (4) users per school
  district or provider.
• My email is Polly.davis_at_arkansas.gov

12
Login and Passwords for LEAs

• EMAIL me with the following information
• First, middle, and last name of each person for
  whom you are requesting access to the system
  (Maximum 4)
• Each persons school email address
• The full correct name of the LEA and the LEA
  number (7 digit) of the person being granted
  access.
• Contact info for an administrator at the LEA who
  can verify that these persons should be granted
  access

13
Login and Passwords for Providers

• EMAIL me with the following information
• First, middle, and last name of each person for
  whom you are requesting access to the system
  (Maximum 4). Each persons company email address.
• The full correct name of the Provider and the
  Program name if different
• Contact info for someone who can verify that
  these persons should be granted access

14

• Once your userID and password are assigned, your
  access has been verified, and you have been
  entered into the system, you will be notified
  directly.
• The first time you log onto the system, you will
  be instructed to change your password. You must
  change the password when prompted.
• Remember your password. Write it down and keep it
  somewhere safe. Remember where you put it. Your
  password is your responsibility.

15
New SES Non-Regulatory Guidance

• The web link for the new (January 14, 2009)
  guidance is
• http//arkansased.org/nclb/pdf/ses_nonreg_guidance
  _011409.pdf

16
New SES Requirements

• SES monitoring of districts will include these
  new requirements.
• Please look closely at this new guidance.
• There is new information on
• Parent notification requirements
• SES data for the schools website
• Requirements for reallocation of unexpended
  set-aside funds