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2' Phase: PLAN THE PROJECT

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Definition of dependencies between project activities. Development ... Conf.broch. C, D. F (3.2) Database. C, D. Example: Conference planning. Activity. Place ... – PowerPoint PPT presentation

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Title: 2' Phase: PLAN THE PROJECT


1
2. Phase PLAN THE PROJECT
  • What? ? How?
  • Work Breakdown Structure
  • Estimation of resources
  • Definition of dependencies between project
    activities
  • Development of PERT diagram
  • Assignment of responsibilities

2
Work Breakdown Structure (WBS)
  • Project - Hierarchical system (tree)
  • Goal
  • Objectives
  • Workpackages
  • ...
  • Tasks
  • Decomposition upside- down

3
(No Transcript)
4
Task
  • S.M.A.R.T. Criterion
  • Specific
  • Measurable (costs, work, time)
  • Assignable (responsibility)
  • Realistic
  • Time-related

5
TASK DESCRIPTION
  • Task ID, title, description
  • Input (outcomes of other tasks)
  • Title, type, description of a deliverable
  • Start and end time
  • Effort (e.g. in person-months)
  • Costs
  • Responsibility

6
Example Conference planning
1. Conference programme 1.1 Define programme of
conference 1.2 Obtain speakers 1.3 Prepare
conference materials 1.3.1 Obtain presentations
from speakers 1.3.2 Prepare and print conference
materials
7
Example Conference planning (2)
2. Set the conference site date 2.1 Set the
conference date 2.2 Select commit conference
site 2.3 Confirm arrangements
8
Example Conference planning (3)
3. Develop marketing plan 3.1 Develop and print
conference brochure 3.2 Obtain Label Sets for
Direct mailing 3.3 Mail brochures 3.4 Receive
acknowledge registrations
9
Duration of a Task
  • Task duration Effort / No of persons
  • Random character
  • Average time of activity duration
  • TA (O 4.M P) / 6
  • O - optimistic completion time
  • P - pesimistic
  • M most likely completion time

10
COSTS CATEGORIES
  • Personnel costs
  • Equipment
  • Travel and subsistence
  • Consumables
  • Other direct costs
  • Subcontracting
  • Indirect Costs (overheads)

11
SEQUENCING THE PROJECT ACTIVITIES
  • Logical / time dependencies
  • Types of dependencies
  • Finish ? Start (Immediate predecessor)
  • Finish ? Finish
  • Start ? Start
  • Start ? Finish

12
Example Conference planning
Activity
Title
Imm. Pred.
A (2.1)
Date
-
B (1.1)
Programme
-
C (2.2)
Site
A
D (1.2)
Speakers
B
E (3.1)
Conf.broch.
C, D
C, D
F (3.2)
Database
13
Example Conference planning (2)
Activity
Place
Imm.Pred.
G (3.3)
Mailing
E, F
H (1.3.1)
Obtain
D
I (3.4)
Process
G
J (2.3)
Finish
H, I
K (1.3.2)
Print
J
14
PERT DIAGRAM(Project Evaluation Review
Technique)
  • NODE
  • ID - activity identifier
  • ES - earliest possible start
  • EF - earliest possible finish
  • LS - latest possible start
  • LF - latest possible finish
  • AD - activity duration
  • TS - time slack

15
NODE PERT
16
Example Conference Planning
A
E
C
I
G
start
end
K
J
F
B
D
H
17
USE OF PERT
  • Locating the Critical Path (CP)
  • Earliest possible time of finishing the project
  • Determination of paralelly executable tasks
  • View from bird perspective

18
CRITICAL PATH
Critical path The longest path in PERT Delay of
activity delay on critical path ? prolongation of
the project duration
19
CALCULATION OF THE CRITICAL PATH
ESk max EFi , i ? all imm. predecessors of the
node k EFk ESk ADk LFk min LSi , i ?
all nodes for which the node k is a
predecessor LSk LFk - ADk Activities on CP
have zero Time slack
20
Example Conference Planning
4
4
0
2
2
7
11
20
A
2
C
5
E
9
4
6
6
11
11
20
20
22
22
28
G
I
2
6
4
20
22
22
28
11
16
29
31
28
29
end
F
K
J
5
2
1
start
15
20
29
31
28
29
13
11
15
5
11
0
5
H
D
B
4
6
5
24
28
5
11
0
5
21
APPLICATION OF PERT
  • Planning activity scheduling, assigment team
    members to tasks
  • Implementation realocation of resources
  • Control Comparision of plan and current status
    quo

22
Project Proposal
  • Problem definition, Aim of the project, approach
    taken, expected benefits
  • Detailed description of project activities
    (Workplan) - dates, resources, deliverables, ...
  • Budget, management structure, ...
  • ? Depends on the type of the project

23
PURPOSE OF THE PROJECT PROPOSAL
  • Detailed project description (Request for Grant)
  • Dynamic tool for project manager for decision
    making
  • Reference document for project control
  • Becoming familiar with the project

24
TEAM ASSIGNMENT 2
  • Develop a Project Proposal for the ACRU
    Continuind Education Project addressing the
    following items
  • WBS with brief description of each activity
  • PERT diagram
  • Budget

25
2nd Phase PROJECT PLAN Summary
  • Work break down structure (Tasks - S.M.A.R.T.)
  • Estimation of time and costs (duration, effort,
    costs)
  • Sequencing of activities
  • PERT diagram
  • Determination of the critical path
  • Project Proposal
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