AGS RSVP Weekly Meeting

1
AGS RSVP Weekly Meeting30 Dec 2004

• Agenda
• Review updates (pile)
• Status of cost scrubbing and resource loaded
  schedules (must be complete by 15 Jan, in time
  for the 18-20 LOG review), in addition to what
  has been done, SHOW ROAD MAP TO COMPLETION! -
  (Brown,Pendzick,Phillips and Pearson)
• Beam development plan, Case 2 beam development
  begins in third year (Ahrens)

• Useful Links
• RSVP Project http//rsvp.bnl.gov
• C-AD AGS Project Office http//server.c-ad.bnl.
  gov/esfd/RSVP/RSVP_AGS_WBS.htm

2
4-5 Nov 04 AGS Review - Update

• Committee Report is on the web at
• http//server.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.
  htm
• We have been asked by Kotcher to respond to the
  recommendations so,
• Ill make the first pass

3
RSVP Detector Capabilities, Simulations and
Backgrounds Review (11-13 Jan 2005 at NYU)
We are not directly involved (Don, Wuzheng,
Kevin, Kin (1 day) and I will attend as observers)

• RSVP Simulation and Background Review Committee
• Ed Blucher, University of Chicago
• Martin Cooper, Los Alamos
• Cy Hoffman, Los Alamos
• Patty McBride, Fermilab
• Jack Ritchie (Chair), University of Texas, Austin
• Mike Shupe, University of Arizona
• Bob Tschirhart, Fermilab
• Koji Yoshimura, Osaka University
• Charge and Agenda
• http//server.c-ad.bnl.gov/esfd/RSVP/simulations_c
  harge_agenda.pdf
• Detailed agenda is in preparation

4
DRAFT - Charge to the RSVP Laboratory Oversight
Group - DRAFT RSVP Project Directors Review
January 18-20, 2005 Version December 17,
2004 The Laboratory Oversight Group (LOG) has
the mission of providing internal review and
oversight of the Rare Symmetry Violations
Processes (RSVP) Project. The LOG is organized
and chaired by the BNL Associate Laboratory
Director of High Energy and Nuclear Physics
(ALD-HENP) and provides its observations,
comments and recommendations to the RSVP Project
Director. Officers of the funding agencies may
join the LOG reviews as observers and are copied
on the review reports. The subject of the
January 18-20, 2005 Review will be a detailed
assessment of the technical and cost estimate
status of the project at the second level (L2 ?
1.x.y) of Work Breakdown Structure (WBS) but will
not attempt to validate the costs at this time.
To facilitate this review, the managers of the
RSVP Project are asked to fill in and provide to
the LOG, a complete set of Review Status Sheets
at WBS L2 that will facilitate this reviews
focus. Having supplied this basic status
information, the oral presenters of the WBS L2
elements may provide very brief introductory
comments of their own choosing, but will
primarily respond to questions from the LOG
members based on the material provided in the
status sheets. This is a somewhat unconventional
review plan but is designed to bypass the usual
descriptive material that the LOG members can
learn ahead of time from the status sheets plus
other introductory material about the KOPIO, MECO
and AGS projects that will be provided to them by
the ALD and RSVP Project Office. The results of
the LOG members review will be communicated to
the RSVP Project Management at an oral closeout
following the review and in a written Review
Report from the LOG supplied within two weeks of
the review completion (February 3, 2005, COB).
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Additional guidance for WBS 1.4

• RSVP Project Office Account Number 88542
• Fill out data sheets to level 1.4.x.x, 1 level
  lower than in charge
• Those systems that can support a look at cost
  validation should be presented in that light
  (most of our WBS)
• Resource loaded schedules are to be made
  available to the committee through a website to
  be established by the Project Office. Here we'll
  need to make our project files and support files
  available for individual subsystems as well as
  what we have for a master project file.

6
Additional guidance for WBS 1.4

• Darlene has posted data sheets on our server with
  present cost information entered
  \\c-adfile3\RSVP_files
• Darlene is updating our cost spreadsheets, get
  updates to her NOW! Absolute cut-off for cost
  updates is next Wednesday (5 Jan) we should go
  into the 18 Jan review with 5 Jan costs. Any
  significant changes after 5 Jan should be
  presented at the review but the Data sheets (and
  Excel spreadsheets) should reflect 5 Jan numbers.
• Data Sheets should be complete and ready for
  presented for review at our 6 Jan meeting
• Data Sheets and RSL Schedules and backup material
  are to be posted to the web for committee viewing
  by 10 Jan (Monday)
• We may (I hope we do!) get feed-back from the
  committee with questions to be addressed at the
  review
• I expect guidance on what is expected for backup
  material
• Dry run for WBS 1.4 will be Friday, 14 Jan,
  130-300 in LCR

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(No Transcript)
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DRAFT Agenda - DRAFT RSVP Project Directors
Review with Laboratory Oversight Group
Attendance Brookhaven National
Laboratory January 18-20, 2004 Tuesday, January
18, 2004 Phys Bldg, 2-160 830 am LOG
Executive Session 900 am Project Directors
Introduction W. Willis
910 am WBS 1.1 RSVP Project Office and
Management Approach.J. Kotcher 930
am WBS 1.2 KOPIO Project Overview...
..M. Marx 1015 am Coffee Break 1030 am
WBS 1.2.1 Vacuum System 1100 am WBS 1.2.2
PreradiatorTBD 1115 am
WBS 1.2.3 CalorimeterTBD
1130 am WBS 1.2.4 Charged Particle
Veto..TBD 1145 am WBS
1.2.5 Photon Veto...TBD 12
00 pm LOG Working Lunch 100 pm WBS 1.2.6
Catcher System..TBD 130
pm WBS 1.2.7 Trigger...
TBD 145 pm WBS 1.2.8 DAQ
..TBD 200 pm WBS 1.2.9 Offline
ComputingTBD 215 pm WBS
1.2.10 Detector Systems 230 pm WBS 1.2.11
Project Services 245 pm Coffee Break 300
pm WBS 1.3 MECO Project Overview..
.M. Hebert 345 pm WBS 1.3.1
Extinction...TBD 415
pm WBS 1.3.2 Production Target
Shield.......TBD 430 pm WBS
1.3.3 Solenoids.......TBD.
445 pm LOG Executive Session 600
pm Reception at Berkner Hall 700 pm Review
Dinner at Berkner Hall
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DRAFT Agenda - DRAFT RSVP Project Directors
Review with Laboratory Oversight Group
Attendance Wednesday, January 19, 2004 Phys
Bldg, 2-160 830 am WBS 1.3.4 Muon
Beamline.........TBD 930
am WBS 1.3.5 Tracker
......TBD 1000 am Coffee
Break 1015 am WBS 1.3.6 Calorimeter..
......TBD 1045 am WBS 1.3.7
Cosmic Ray Shield.......TBD
1100 am WBS 1.3.8 DAQ Online
Computing.......TBD 1115 am
WBS 1.3.9 Simulation Offline Analysis
..TBD 1130 am WBS 1.3.10 Installation
Integration....TBD 1145 am
WBS 1.3.11 MECO Project Office.....
....TBD 1200 pm LOG Working Lunch 100
pm WBS 1.4 AGS Project Overview.
......P. Pile 145 pm WBS 1.4.1
AGS/Booster.........K.
Brown 215 pm WBS 1.4.2 Switchyard..
...A. Pendzick 230 pm WBS
1.4.3 KOPIO........C.
Pearson 300 pm Coffee Break 315 pm WBS
1.4.4 MECO............D.
Phillips 345 pm WBS 1.4.5 Project
Administration........ P.
Pile 400 pm LOG Executive Session 530
pm Questions for RSVP Management 600 pm Adjourn
10
DRAFT Agenda - DRAFT RSVP Project Directors
Review with Laboratory Oversight Group
Attendance Thursday, January 20, 2004 Phys Bldg,
Orange Room 830 am Presentation of Answers
to LOG Questions 930 am LOG Executive
Session 1200 pm LOG Working Lunch 100
pm Closeout with RSVP Project Directors
Managers 145 pm Adjourn
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next significant events
Milestone Date Status, Comments
Discussion of Baseline Expectations, Timeline with Experiments September 13 Held
MECO Magnet Review Sun-Tue, Oct 10-12 Held
AGS Review Thu-Fri, Nov 4-5 Held
Internal discussion of resource-loaded schedules (RLS) for all projects Thu, Dec 9 Held
Simulations Backgrounds Review Tue-Thu, Jan 11-13 Set, reviewers assembled, held at NYU
Initial review of RLS for all projects Tue-Thu, Jan 18-20 Reviewed by LOG. Dates TBF.
Reviews of other sub-projects Weeks of Jan 24 Feb 21 Series of LOG-based reviews of RSVP sub-systems
Draft versions of PMP, PEP, Conceptual Design Report completed Mon, Feb 14
Operations Review Week of Mar 7
Project startup pre-review Week of Mar 15 Comprehensive preparatory review of full project, proposal
Project startup review Week of Apr 18 Final project startup review, iteration of above. NSF review.
Finalize documentation for May submission to NSF Week of Apr 25
Product submitted to NSF/NSB Mon, May 2
12
next significant events (cont)
25 Jan 04 A meeting between the Project Office
and the NSF to discuss options i.e. what to do
about RSVP cost increase Quote from 23 Dec Email
from Willis Specifically, it is necessary at
this time for all of RSVP to give the most
serious consideration to (a) all the cost
elements presented on 9 December 2004, (b) those
cost elements not yet calculated at that time,
and (c) possible changes in scope of KOPIO, MECO
and the AGS Upgrade Program for RSVP. Everything
should be regarded as on the table.
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Next Meeting

• 6 Jan 2005
• Agenda
• Review updates (pile)
• Presentation of Data Sheets and status of cost
  scrubbing and resource loaded schedules in
  addition to what has been done, SHOW ROAD MAP TO
  COMPLETION! - (Pile, Brown, Pendzick,Phillips and
  Pearson)
• Beam development plan, Case 2 3 years of beam
  development beginning in third year, 15 weeks per
  year concurrent with RHIC operations (Ahrens)