UAB Portal

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UAB Portal

• Functional Committee Meeting
• December 15, 2005

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Agenda

• What is a Portal?
• Why am I here?
• What is next?

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Portal Defined

• The Portal will be a
• secure, online gateway
• for the UAB community
• where dynamic communication,
• learning, networking and
• university business can thrive.
• a.k.a. Intranet

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Internet vs. Intranet

• Internet
• Facilitates communication with unknown group
• Maintains a variety of public pathways
• Goal to increase time on site to facilitate
  appointment

• Intranet
• Facilitates communication with controlled set
• Carried over internal networks in controlled
  infrastructure
• Goal to decrease time to improve productivity

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Portal Potential

• Chosen point of entry
• Targeted Information
• Secure, consistent, and customizable
• Convenient, user-oriented
• Integrated
• Anytime
• Anywhere

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You and the Portal
The Functional Subcommittees role is to research
issues and solutions covering

• Portal content
• Ownership
• Management
• Maintenance
• Policy

• Portal design
• Portal look and feel
• Branding
• Training
• Support

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Recommended Project Team
Business Office
Recommendations for a cross-functional Luminis
project team
Student Services
Financial Aid
Information Technology
Career Services
Luminis Project Team

• Other areas often included
• Admissions
• Alumni relations
• Bookstore
• Library

Marketing Public Relations
Enrollment Management
Academic Affairs
Grad/ Professional schools
Human Resources
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Implementation
Project Manager .5-1 FTE over duration of implementation
Technical Lead .25-.5 FTE over duration of implementation
Functional Lead .25-.5 FTE over duration of implementation (often add-on or volunteer work)
Cross-functional Project Team ½-2 day commitments plus follow-up assignments over duration of implementation (total approximately 15-30 days)
System Administrator .5-1 FTE long-term
Training Coordinator 1FTE during pre-launch training period (including development time).
Trainers Depends on size of institution, rollout pace, and training model (e.g., cascade vs. flat)
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Calendar

• Information Gathering 1/30 2/3
• Content Planning 2/27 3/3
• Admin Training 4/3 4/7
• Organizational Plan 5/1 5/5
• Product Certification 5/29 6/2
• Product Readiness 6/19 6/23

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Assignment

• Focus Groups
• 1 ½ to 2 hours long
• Demo of Portal Question Session
• 10 12 people